Planview Blog

Your path to business agility

Work Management for Teams

4 Reasons to Use Project Collaboration Solutions

Published By Leyna O’Quinn
4 Reasons to Use Project Collaboration Solutions

The structure of today’s organizations is constantly changing. Your team my be in one office or perhaps they are scattered globally across different time zones. Teams, whether large or small, share the common desire – to become more productive. But how? It’s all about communicating efficiently leveraging the right collaboration solution. This blog highlights the top 4 reasons to use project collaboration – let’s jump in.

  1. Regain time you have been wasting and become more productive using Kanban boards – In a recent survey, nearly a quarter of respondents estimate that their teams waste more than 20 hours per month due to collaboration inefficiencies. That’s six weeks per year that teams are not being productive! Kanban boards help show the status of tasks. I recommend a digital Kanban boards in ProjectPlace to communicate steps in the task completion process such as To Do, In Progress, and Completed. Kanban not only provides visibility, but helps teams stay focused, so work gets work done faster.
  2. Make sense out of all the complexity in your day with document management – How many times have you searched for and email or a file on your server containing an important report to find out you had the incorrect version of it? A centralized collaboration solution makes it easy to save, store, and edit documents within your organization and prevents version confusion. You’ll feel confident you have the correct version of that document update to share with your team. In addition, you only need to log into one application for your entire company, as opposed to one product for the marketing team, one for development, etc.
  3. Plan, prioritize, and tie plan to tasks work using Gantt charts – Project collaboration software allows users to create plans for specific project work. Having a digital representation of each major element of a project, from inception to completion, simplifies the process by displaying everything in one place. Plus, Kanban cards, comments, and discussions can be tied to the relevant steps in the plan, helping to visualize tasks, dependencies, and bottlenecks which may affect the larger plan.
  4. Achieve greater transparency, from team member to C-level – What if your team knew exactly what they needed to be working on every day? The right collaboration solution provides that kind focus but it also provides information on how to improve processes and workflow. Dashboards offer metrics, like average time it takes to complete a task, number of tasks completed or past due, team member workload, and more for fast information into the health of your project and people.

Whatever your end goal is for your organization, whether it is increased sales or even more organic social media engagement, the right collaboration solution can help you become more productive. To see what a project collaboration in action, start a free trial today.

ProjectPlace trial

Related Posts

Written by Leyna O’Quinn Sr. Content Strategist

Leyna O’Quinn is a Certified Scrum Master and Certified SAFe Agilist. She has been managing the Planview blog strategy for more than 7 years. She writes about portfolio and resource management, Lean and Agile delivery, project collaboration, innovation management, and enterprise architecture. She has more than 15 years of experience writing about technology, industry trends, and best practices. She earned a Bachelor of Science in Business with a concentration in Marketing.