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Work Management for Teams

One Project Management Tool to Rule Them All

Published By Zach McDowell
One Project Management Tool to Rule Them All

Project management—everyone is doing it in some shape or form. However, it’s no longer tied to a project manager title, but instead it’s a desired skill in many job descriptions. In fact, roughly 30% of people expected to manage projects don’t have a PM title.1

Here’s another interesting stat: 33% of workers claim to be using different tools to manage projects 2—on average 3.5 apps.3 That’s a lot of app-switching to get work done! Because of this constant app switching, teams are seeing a 40% reduction in productivity.4

But there’s hope. No matter if you’re maintaining a project schedule, managing internal or external team members, or balancing a project budget, there’s an easy-to-use project management tool to help you not only get work done, but conduct business all-in-one place…Or what I like to say, one tool to rule them all.

Utilizing one tool effectively centralizes the project management process for improved collaboration and team productivity.

Don't waste time switching between multiple tools

Here are 3 reasons why:

1. You never miss a conversation

Emails, instant messenger, phone calls, meetings. With so many forms of communication, the everyday project manager is Use one tool that does more, not more toolsoverwhelmed with the amount of information being taken in.

What you need is a centralized tool where all communication resides, and where all team members can view any comments related to work and projects. This increases team-wide transparency which is crucial in successful project management.

2. You never lose a document 

“Where is the final version of the PowerPoint presentation?”

“Are you sure this is the right file?”

“Wait, that edit isn’t right—it’s actually the file named ‘Final Update 7.’”

What you need is a cloud-based collaborative work management tool that provides centralized document storage, accessible from anywhere. Save time by eliminating scouring through file folders for the right document. Get a tool to get what you need now—quickly.

3. You never lose track of tasks and milestones 

A.B.C.—Always be collaborating. One of the most important jobs of a project manager is to set clear direction for his or her team to reach their final goal.

What you need is the right tool that houses your plan and an ability to assign ownership of tasks.

Now you know the reasons why one tool is better. Invest in one tool that does more, and it will help you succeed in your project management role.

For more information about leveraging one tool, download your copy of the third tip in the Survival Guide Series, “One Tool That Does More, Not More Tools,” then check out the full eBook, “Survival Guide for Successful Collaborative Work Management,” and beat the workplace chaos.

Survival Guide for Successful Collaborative Work Management

Content Contributor: Jason Jung

1 2 Everyone is a Project Manager. (2015). Retrieved from

3 4 Rubinstein, J. S., Meyer, D. E. & Evans, J. E. (2001). “Executive Control of Cognitive Processes in Task Switching.” Journal of Experimental Psychology: Human Perception and Performance, 27, 763-797.

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Written by Zach McDowell Director, Product Marketing

Zach is a senior product manager for Planview PPM Pro and Planview Projectplace. He has managed teams across three continents at Planview and largely focuses on driving innovation for mid-market project management and PPM. He led one of the largest releases in Projectplace’s 20-year history and continues to grow and support its global user base.