{"id":8047,"date":"2019-02-06T13:41:32","date_gmt":"2019-02-06T19:41:32","guid":{"rendered":"https:\/\/blog.planview.com\/?p=8047"},"modified":"2019-08-15T11:17:40","modified_gmt":"2019-08-15T16:17:40","slug":"product-manager-tips-to-better-organize-prioritize-schedule-and-communicate","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/product-manager-tips-to-better-organize-prioritize-schedule-and-communicate\/","title":{"rendered":"Product Manager Tips to Better Organize, Prioritize, Schedule and Communicate"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-8053 aligncenter\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/Product-Managers-Tips-to-Better-Organize-Prioritize-and-Communicate.jpg\" alt=\"Product Manager Tips\" width=\"827\" height=\"441\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/Product-Managers-Tips-to-Better-Organize-Prioritize-and-Communicate.jpg 750w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/Product-Managers-Tips-to-Better-Organize-Prioritize-and-Communicate-300x160.jpg 300w\" sizes=\"auto, (max-width: 827px) 100vw, 827px\" \/><\/p>\n<p>As a product manager, life can be quite chaotic, especially when dealing with multiple stakeholders and handling various channels of communication. Plus, with the ever-growing need for speed and innovation from organizations, it\u2019s an understatement to say that a product manager\u2019s schedule is only jam-packed most of the time. In such an environment where every little thing begs your attention and every stakeholder is counting on you to keep them updated, how do you keep yourself sane? As it happens, there is a way. Rather than providing you with another framework, here are three product manager tips you should follow to better focus on the right work, effectively delegate tasks, and ensure you tackle the product manager role like a champion.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-8049\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/a.png\" alt=\"\" width=\"1379\" height=\"89\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/a.png 1379w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/a-300x19.png 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/a-768x50.png 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/a-1024x66.png 1024w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/a-750x48.png 750w\" sizes=\"auto, (max-width: 1379px) 100vw, 1379px\" \/><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.planview.com\/product-manager-tips-to-better-organize-prioritize-schedule-and-communicate\/#1_Work_in_themes\" >1. Work in themes<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.planview.com\/product-manager-tips-to-better-organize-prioritize-schedule-and-communicate\/#2_Schedule_your_day_beforehand\" >2. Schedule your day beforehand<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/blog.planview.com\/product-manager-tips-to-better-organize-prioritize-schedule-and-communicate\/#3_Communication_Planning\" >3. Communication Planning<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Work_in_themes\"><\/span>1. Work in themes<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When you are working with multiple streams of work which differ in nature, (e.g. creating backlogs, customer communications, creating product roadmaps, sales briefs, etc.) it\u2019s easy to get overwhelmed and lose focus. Instinctively, you pay attention to <em>everything<\/em> and end up accomplishing much less than you would have if you had focused on a select few tasks.<\/p>\n<p>A simple way to overcome this problem is to categorize your responsibilities in larger themes, where you can group all work that is similar or interrelated. Once you have created themes of work you need to focus on, you can assign priorities to them. From these prioritized themes, you can derive your backlog for the day\/week\/month. With the list of prioritized topics\/tasks, you can concentrate on them one at a time and check off all the important work you need to do within every theme.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-8050 aligncenter\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/b.png\" alt=\"\" width=\"422\" height=\"505\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/b.png 422w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/b-251x300.png 251w\" sizes=\"auto, (max-width: 422px) 100vw, 422px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_Schedule_your_day_beforehand\"><\/span>2. Schedule your day beforehand<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Walking into a battle without a battle plan is a sure-shot failure. The same is true for your work day\u2014without a laid-out plan for things that you need to work on, it\u2019s easy to quickly become consumed. Instead, take time at the beginning or end of each day to list all the crucial tasks that require your attention, then assign a calendar time slot to each of those tasks, ensuring you don\u2019t spend too long on one thing. This is where the prioritized backlog we discussed in the previous step comes in handy. Using a combination of a to-do list integrated with your calendar is the simplest way of scheduling your day. Once you are done, let your calendar take over, and you can focus on checking off items from the list, one after another.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-8051 aligncenter\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/c.png\" alt=\"\" width=\"751\" height=\"466\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/c.png 751w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/c-300x186.png 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/c-750x465.png 750w\" sizes=\"auto, (max-width: 751px) 100vw, 751px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"3_Communication_Planning\"><\/span>3. Communication Planning<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Acting as a bridge between multiple stakeholders, communication is the cornerstone of a product manager&#8217;s responsibilities. Making sure the right information is available to the right person at the right time is what can make or break a project. Chances are good that for any work you are doing, someone is waiting for an update on that or the outcome. Identifying the involved stakeholders with every theme of work and making sure that they are updated once you are done ensures two things:<\/p>\n<ol>\n<li>a) The information reaches the appropriate stakeholders without any lag; and<\/li>\n<li>b) The concerned parties remain updated on the progress of work, outside of a chain of emails.<\/li>\n<\/ol>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-8052 aligncenter\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/d.png\" alt=\"\" width=\"617\" height=\"246\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/d.png 617w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/d-300x120.png 300w\" sizes=\"auto, (max-width: 617px) 100vw, 617px\" \/><\/p>\n<p>To achieve the above, a good starting point is to create an email group or a <a href=\"https:\/\/slack.com\/\">Slack channel,<\/a> based on your preferred method of communication, and assign it to the themes of work you created earlier. Try to templatize all the recurring communications such as sprint updates, release notes, etc., so that you don\u2019t have to always write them from scratch. You may want to explore all the available tools\u2014that might help you automate and schedule these communications. This process is crucial to freeing up a lot of your precious time.<\/p>\n<p>Before we wrap up this blog, here\u2019s a bonus. Making decisions on the fly is integral to the product manager&#8217;s role. With the ever-growing need for delivering value to customers as fast as possible, it can be daunting to make decisions knowing that they could make or break a project. As it happens, you can break down these decisions into two categories: reversible and irreversible. Irreversible choices are the ones that can&#8217;t be taken back or might have a high cost associated with it, and reversible choices are the ones that could be rolled back without any significant cost.<\/p>\n<p>Once you have segmented the decisions into the above categories, you have a clear understanding of the choices you need to spend more time considering and the ones you can delegate or decide quickly.<\/p>\n<p>While the tips above provide a nice starting point for organizing and prioritizing work, you may find yourself wishing you had a single tool to accomplish everything in one place. <a href=https:\/\/www.planview.com\/products-solutions\/products\/projectplace\/>ProjectPlace is just that tool, with features like collaborative work streams, Kanban boards, Gantt charts, etc.,<\/a> that allow you to apply these tips and other project management practices. <a href=\"https:\/\/www.planview.com\/products\/projectplace\/enterprise-trial\/\">Register for a free demo today<\/a> and get on your way to becoming a better equipped and experienced project manager.<\/p>\n<p><a href=\"https:\/\/www.planview.com\/products\/projectplace\/enterprise-trial\/\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11015 size-full\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/v.b-planview-CWM-projectplace-trial-blog-750x200.jpg\" alt=\"Planview ProjectPlace  30 day trial\" width=\"750\" height=\"200\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/v.b-planview-CWM-projectplace-trial-blog-750x200.jpg 750w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/v.b-planview-CWM-projectplace-trial-blog-750x200-300x80.jpg 300w\" sizes=\"auto, (max-width: 750px) 100vw, 750px\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>As a product manager, life can be quite chaotic, especially when dealing with multiple stakeholders and handling various channels of communication. Plus, with the ever-growing need for speed and innovation from organizations, it\u2019s an understatement to say that a product manager\u2019s schedule is only jam-packed most of the time. In such an environment where every&#8230;<\/p>\n","protected":false},"author":119,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[38],"tags":[],"class_list":["post-8047","post","type-post","status-publish","format-standard","hentry","category-work-collaboration"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Product Manager Tips for Better Communication - Blog | Planview<\/title>\n<meta name=\"description\" content=\"Follow three product manager tips to follow to better focus on the right work, effectively delegate tasks, and ensure you lead your organization to success.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/product-manager-tips-to-better-organize-prioritize-schedule-and-communicate\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Product Manager Tips to Better Organize, Prioritize, Schedule and Communicate\" \/>\n<meta property=\"og:description\" content=\"Follow three product manager tips to follow to better focus on the right work, effectively delegate tasks, and ensure you lead your organization to success.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blog.planview.com\/product-manager-tips-to-better-organize-prioritize-schedule-and-communicate\/\" \/>\n<meta property=\"og:site_name\" content=\"Planview Blog\" \/>\n<meta property=\"article:publisher\" content=\"http:\/\/www.facebook.com\/pages\/Planview-Inc\/89422974772\" \/>\n<meta property=\"article:published_time\" content=\"2019-02-06T19:41:32+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2019-08-15T16:17:40+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/Product-Managers-Tips-to-Better-Organize-Prioritize-and-Communicate.jpg\" \/>\n<meta name=\"author\" content=\"Som Chakravarty\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@Planview\" \/>\n<meta name=\"twitter:site\" content=\"@Planview\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Som Chakravarty\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/blog.planview.com\/product-manager-tips-to-better-organize-prioritize-schedule-and-communicate\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/blog.planview.com\/product-manager-tips-to-better-organize-prioritize-schedule-and-communicate\/\"},\"author\":{\"name\":\"Som Chakravarty\",\"@id\":\"https:\/\/blog.planview.com\/#\/schema\/person\/287be0a3bffe95747ca70b925839a464\"},\"headline\":\"Product Manager Tips to Better Organize, Prioritize, Schedule and Communicate\",\"datePublished\":\"2019-02-06T19:41:32+00:00\",\"dateModified\":\"2019-08-15T16:17:40+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/blog.planview.com\/product-manager-tips-to-better-organize-prioritize-schedule-and-communicate\/\"},\"wordCount\":843,\"publisher\":{\"@id\":\"https:\/\/blog.planview.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/blog.planview.com\/product-manager-tips-to-better-organize-prioritize-schedule-and-communicate\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/Product-Managers-Tips-to-Better-Organize-Prioritize-and-Communicate.jpg\",\"articleSection\":[\"Work Management for Teams\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/blog.planview.com\/product-manager-tips-to-better-organize-prioritize-schedule-and-communicate\/\",\"url\":\"https:\/\/blog.planview.com\/product-manager-tips-to-better-organize-prioritize-schedule-and-communicate\/\",\"name\":\"Product Manager Tips for Better Communication - 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