{"id":19894,"date":"2022-05-20T12:11:19","date_gmt":"2022-05-20T17:11:19","guid":{"rendered":"https:\/\/blog.planview.com\/?p=19894"},"modified":"2022-05-24T15:18:34","modified_gmt":"2022-05-24T20:18:34","slug":"what-you-need-to-know-about-how-to-execute-a-project","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/what-you-need-to-know-about-how-to-execute-a-project\/","title":{"rendered":"How to Execute a Project Across Multiple Departments"},"content":{"rendered":"\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"580\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2022\/05\/business-person-with-startup-rocket-picture-id1133418436-1024x580.jpg\" alt=\"\" class=\"wp-image-19895\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2022\/05\/business-person-with-startup-rocket-picture-id1133418436-1024x580.jpg 1024w, https:\/\/blog.planview.com\/wp-content\/uploads\/2022\/05\/business-person-with-startup-rocket-picture-id1133418436-300x170.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2022\/05\/business-person-with-startup-rocket-picture-id1133418436-150x85.jpg 150w, https:\/\/blog.planview.com\/wp-content\/uploads\/2022\/05\/business-person-with-startup-rocket-picture-id1133418436-768x435.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2022\/05\/business-person-with-startup-rocket-picture-id1133418436.jpg 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>In this post, we\u2019re going to show you how to execute a project.&nbsp;&nbsp;<\/p>\n\n\n\n<p>You\u2019ve initiated your project, created an in-depth plan, and secured stakeholder buy-in. Now it\u2019s time to execute. Simple enough, right?&nbsp;<\/p>\n\n\n\n<p>Except that, as every PMO knows, project execution is the most challenging stage of the project life cycle, and it\u2019s only gotten more difficult in a world of hybrid and remote work.&nbsp;<\/p>\n\n\n\n<p>All too often, communication breaks down, bottlenecks appear, and deadlines get missed.&nbsp;<\/p>\n\n\n\n<p>But it doesn\u2019t have to be this way. In this guide, we\u2019ll break down exactly how to execute a project across multiple departments to improve efficiency and drive results.&nbsp;&nbsp;<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.planview.com\/what-you-need-to-know-about-how-to-execute-a-project\/#What_Is_Project_Execution\" >What Is Project Execution?&nbsp;&nbsp;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.planview.com\/what-you-need-to-know-about-how-to-execute-a-project\/#How_to_Execute_a_Project_Across_Multiple_Departments\" >How to Execute a Project Across Multiple Departments&nbsp;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/blog.planview.com\/what-you-need-to-know-about-how-to-execute-a-project\/#Bringing_It_All_Together\" >Bringing It All Together&nbsp;<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\" id=\"h-what-is-project-execution\"><span class=\"ez-toc-section\" id=\"What_Is_Project_Execution\"><\/span>What Is Project Execution?&nbsp;&nbsp;<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Project execution is the third phase of the project life cycle, just after initiation and planning. It\u2019s when you put your carefully crafted plan into action by:&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Setting milestones&nbsp;&nbsp;<\/li><li>Dividing work into deliverables and tasks&nbsp;<\/li><li>Assigning work across teams&nbsp;<\/li><li>Establishing workflows, processes, and communication patterns&nbsp;<\/li><li>Monitoring project progress across teams and jumping in when problems occur&nbsp;<\/li><\/ul>\n\n\n\n<p>It\u2019s a lot to manage, but implementing best practices to improve visibility and collaboration can make a real difference. Let\u2019s dig into how to execute a project across departments.&nbsp;&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"How_to_Execute_a_Project_Across_Multiple_Departments\"><\/span>How to Execute a Project Across Multiple Departments&nbsp;<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Starting the execution process can be overwhelming, especially when juggling stakeholder and team needs.&nbsp;<\/p>\n\n\n\n<p>We\u2019ve outlined 7 key steps that will guide you through how to execute a project across multiple departments smoothly.&nbsp;&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Manage Expectations&nbsp;<\/h3>\n\n\n\n<p>To successfully steer your project through the execution phase, you\u2019ll need to manage stakeholder expectations throughout the project.&nbsp;<\/p>\n\n\n\n<p>That means outlining the project scope, budget, and resource capacity while finding ways to reinforce them regularly.&nbsp;&nbsp;<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\"><p>Many of us struggle with demand chaos \u2013 a culture of never saying no, especially to external stakeholders. Learning how to manage this will make all the difference when it comes to hitting deadlines and goals.&nbsp;<\/p><\/blockquote>\n\n\n\n<p><a href=\"https:\/\/blog.planview.com\/what-do-your-stakeholders-need-to-know-about-your-project-clarizen\/\" target=\"_blank\" rel=\"noreferrer noopener\" class=\"ek-link\">Set expectations with stakeholders early<\/a> on about how often you\u2019ll be communicating, how quickly you\u2019ll respond to change requests, and your reasoning for accepting or rejecting them.&nbsp;<\/p>\n\n\n\n<p>Use data from past and current projects to explain your decisions. <a href=\"https:\/\/www.planview.com\/products-solutions\/solutions\/project-portfolio-management\/?_ga=2.139055731.1395558535.1652720849-924024942.1649689993\" target=\"_blank\" rel=\"noreferrer noopener\" class=\"ek-link\">The right project portfolio management (PPM) solution<\/a> will help you do this \u2013 built-in features and functions will wrap around your workflows and processes to support you as you manage expectations.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. Manage Resource Capacity&nbsp;<\/h3>\n\n\n\n<p>All too often, capacity constraints get in the way of delivering a project plan. That\u2019s why successfully matching your project\u2019s workload to your existing resources is key. To do it, you\u2019ll need to have a clear line of sight into your resource capacity.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Using an effective PPM solution gives more visibility into your resources. This will make it easier to create realistic timelines and assign work to the team member with the right skills for the task.&nbsp;<\/p>\n\n\n\n<p>Reports and dashboards can show which deliverables and tasks need staffing attention. They provide forward-looking information about where there will be capacity crunches down the line.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">3. Set Priorities and Identify Dependencies&nbsp;<\/h3>\n\n\n\n<p>Another important part of learning how to execute a project is prioritizing and identifying dependencies. You\u2019ll need to create a prioritized list of your project\u2019s tasks so you can assign the right people, teams, and resources to the most important work.&nbsp;<\/p>\n\n\n\n<p>This is where identifying dependencies is critical. Dependencies are the relationships between tasks that determine their order of completion. An example of a dependency is a sales deck that needs stakeholder approval before being shared.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Deliverables are also risks that can lead to bottlenecks and missed deadlines. It\u2019s important to map dependencies across teams and departments to identify, manage, and mitigate them. Remember \u2013 you can\u2019t manage what you can\u2019t see.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">4. Create a Realistic Schedule with Buffer Time&nbsp;<\/h3>\n\n\n\n<p>Even the best-laid plans will go awry at some point, which can lead to lost credibility with your stakeholders. That\u2019s why it\u2019s important to create realistic milestone schedules.&nbsp;<\/p>\n\n\n\n<p>Delays can be anything from a critical team member taking an unexpected leave to a contractor not delivering on time. By building a healthy amount of buffer time into your milestone schedule, you\u2019ll avoid falling behind.&nbsp;<\/p>\n\n\n\n<p>Embracing agile work methods can also help with realistic scheduling. By breaking projects into sprints, you\u2019ll better understand how long it takes to complete deliverables and adjust your timelines accordingly. Using a PPM solution with a centralized project schedule will let you see how your project is progressing and where you need to make adjustments to stay on track.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">5. Empower Teams to Do Their Best Work&nbsp;<\/h3>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\"><p>Empowering team members to do their best work is an often-overlooked step of good execution \u2013 but it\u2019s one of the most important steps when looking at how to execute a project.&nbsp;<\/p><\/blockquote>\n\n\n\n<p>It might seem counterintuitive to some PMOs, but giving team members the autonomy to decide how they want to approach their work will make a dramatic difference to the quality (and speed) of their output.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Part of that autonomy is supporting how teams want to work, from traditional projects, lean-agile work, or a hybrid mix of approaches.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Whichever way teams work, their solution should visualize how their work fits into the larger project plan, including their deadlines and dependencies, and give team members the ability to adjust their schedule as needed and quickly communicate when they\u2019ve hit a roadblock.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Want to learn more about how to execute a project? <a href=\"https:\/\/info.planview.com\/4-ways-to-connect-and-empower-teams-am-_webinar_prm_en_reg.html\" target=\"_blank\" rel=\"noreferrer noopener\" class=\"ek-link\">Watch our on-demand webinar<\/a> on how to connect and empower teams to see how you can set your teams up for success.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">6. Track Progress&nbsp;<\/h3>\n\n\n\n<p>Effective project management means keeping team members on task, engaged, and accountable.&nbsp;<\/p>\n\n\n\n<p>You can do that by tracking the overall health of your project with dashboards and reports on the status of your most important KPIs and OKRs.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Remember \u2013 less is more. Only include the information you need to see the health of your project at a glance so you can understand where your attention is needed \u2013 and where it\u2019s not.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">7. Plan for Change&nbsp;<\/h3>\n\n\n\n<p>Every PMO dreads unexpected changes, but they\u2019re an inevitable part of any project.&nbsp;<\/p>\n\n\n\n<p>When drop-offs, delays, and potential bottlenecks inevitably occur, <a href=\"https:\/\/www.mckinsey.com\/business-functions\/people-and-organizational-performance\/our-insights\/the-five-trademarks-of-agile-organizations\" target=\"_blank\" rel=\"noreferrer noopener\" class=\"ek-link\">keeping an agile mindset<\/a> will help you adjust your plan and keep things on track. There\u2019s nothing worse than a stagnant plan that keeps you from pivoting to meet your goals.&nbsp;<\/p>\n\n\n\n<p>You\u2019ll want to be adaptive, not reactive. So, establish an evaluation process for change requests early on to quickly determine the best course of action.&nbsp;&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Bringing_It_All_Together\"><\/span>Bringing It All Together&nbsp;<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Executing a project across departments in a world of hybrid work appears challenging, but it doesn\u2019t have to be. Following the tips in this post will help you avoid common pitfalls when learning how to execute a project.&nbsp;&nbsp;<\/p>\n\n\n\n<p>The right PPM solution will give you the visibility you need to collaborate across departments, balance capacity against demand, prioritize work, focus resources, and empower your teams.&nbsp;&nbsp;<\/p>\n\n\n\n<p>That way, they can deliver their best work, no matter how they work.&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/info.planview.com\/portfolio-and-resource-management-_demo-on-demand_prm_en_reg.html?_ga=2.184736361.1395558535.1652720849-924024942.1649689993\" target=\"_blank\" rel=\"noreferrer noopener\">Check out our on-demand demo<\/a> to see how Planview\u2019s Project Portfolio Management (PPM) solution can help you improve project efficiency across your portfolio.&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In this post, we\u2019re going to show you how to execute a project.&nbsp;&nbsp; You\u2019ve initiated your project, created an in-depth plan, and secured stakeholder buy-in. Now it\u2019s time to execute. Simple enough, right?&nbsp; Except that, as every PMO knows, project execution is the most challenging stage of the project life cycle, and it\u2019s only gotten&#8230;<\/p>\n","protected":false},"author":207,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":4,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-19894","post","type-post","status-publish","format-standard","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Execute a Project Across Multiple Departments<\/title>\n<meta name=\"description\" content=\"Discover 7 helpful tips to 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