{"id":19240,"date":"2021-06-22T00:00:00","date_gmt":"2021-06-22T05:00:00","guid":{"rendered":"https:\/\/blog.planview.com\/how-work-automation-is-changing-project-management\/"},"modified":"2021-06-22T00:00:00","modified_gmt":"2021-06-22T05:00:00","slug":"how-work-automation-is-changing-project-management","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/how-work-automation-is-changing-project-management\/","title":{"rendered":"How Work Automation is Changing Project Management"},"content":{"rendered":"<p> <!-- .post-meta --><\/p>\n<p><span style=\"font-weight: 400\">The classic definition of project management provided by the<\/span><a href=\"https:\/\/www.pmi.org\/about\/learn-about-pmi\/what-is-project-management\"> <span style=\"font-weight: 400\">Project Management Institute<\/span><\/a><span style=\"font-weight: 400\"> is &#x201C;the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.&#x201D; While this is essentially true, there is another piece of the project management puzzle that experienced project managers know all-to-well, and new project managers quickly discover: there is a great deal (read: an excessive and exhausting) amount of administration. That is the bad news. The good news is work automation holds the promise to alleviate a significant amount of the administrative burden, and help more projects reach the finish line on time, within budget, and having completed all business objectives.&#xA0;<\/span><\/p>\n<p><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2021\/04\/iStock-932650632-300x215.jpg\" alt=\"Work Automation\" height=\"573\"><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.planview.com\/how-work-automation-is-changing-project-management\/#What_is_Work_Automation\" >What is Work Automation?&#xA0;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.planview.com\/how-work-automation-is-changing-project-management\/#About_Work_Automation_Software\" >About Work Automation Software&#xA0;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/blog.planview.com\/how-work-automation-is-changing-project-management\/#Work_Automation_Tools_and_Timesheet_Reporting\" >Work Automation Tools and Timesheet Reporting&#xA0;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/blog.planview.com\/how-work-automation-is-changing-project-management\/#Work_Automation_Ideas_and_Skills_Development\" >Work Automation Ideas and Skills Development&#xA0;<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/blog.planview.com\/how-work-automation-is-changing-project-management\/#The_Bottom_Line_on_Automation_and_Work\" >The Bottom Line on Automation and Work&#xA0;<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What_is_Work_Automation\"><\/span><b>What is Work Automation?&#xA0;<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400\">In essence, work automation involves applying technologies, programs, processes and robotics, in order to achieve desired outcomes with minimal &#x2014; or in some cases no &#x2014; human input. In the context of project management, the goal of work automation is not to make project managers (and other team members) obsolete. Rather, it is to liberate them from the above-noted administrative burden, so they can focus on high-value tasks and priorities.&#xA0;<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"About_Work_Automation_Software\"><\/span><b>About Work Automation Software&#xA0;<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400\">There are many ways that work automation tools support project management success &#x2014; which is no small undertaking, considering that<\/span><a href=\"http:\/\/www.mckinsey.com\/business-functions\/business-technology\/our-insights\/delivering-large-scale-it-projects-on-time-on-budget-and-on-value\"> <span style=\"font-weight: 400\">McKinsey &amp; Company<\/span><\/a><span style=\"font-weight: 400\"> studied over 5000 large-scale projects and found that 56% delivered less value than expected, 45% went over budget, and 17% were so catastrophic that they threatened the organization&#x2019;s very survival.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Here some of the key benefits of work automation when it is driven by a robust <\/span><a href=\"https:\/\/www.clarizen.com\/product\/clarizen-one\/\"><span style=\"font-weight: 400\">project management software solution<\/span><\/a><span style=\"font-weight: 400\">:&#xA0;&#xA0;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Capture key project data in real-time and send it to the right individuals\/groups.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Ensure that all team members complete and submit timesheets (more on this below).<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Execute workflow rules, custom actions and custom fields.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Report project status and manage budgets.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Improve resource management and recruitment.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Identify, monitor and manage risks.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Automatically populate a new project plan with template-based tasks, milestones, deliverables and interdependencies.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Trigger compliance reviews when certain conditions are met.<\/span><b>&#xA0;<\/b><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Work_Automation_Tools_and_Timesheet_Reporting\"><\/span><b>Work Automation Tools and Timesheet Reporting&#xA0;<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400\">Project managers disagree on many things, and engage in spirited debates on everything from the merits of Agile project management, to whether Gantt charts are an asset or a liability on complex projects (pro tip: they are an asset,<\/span><a href=\"https:\/\/success.clarizen.com\/hc\/en-us\/articles\/360010420879-Interactive-Gantt\"> <span style=\"font-weight: 400\">provided that they are interactive<\/span><\/a><span style=\"font-weight: 400\"> and can be shared with all internal\/external stakeholders as necessary, regardless of their physical location).&#xA0;<\/span><\/p>\n<p><span style=\"font-weight: 400\">However, there is one thing that virtually all project managers readily agree on: they dread reminding team members over, and over, and over again complete and submit timesheets. We will not go into the grizzly details, but the phrase &#x201C;herding cats&#x201D; comes to mind.&#xA0;<\/span><\/p>\n<p><span style=\"font-weight: 400\">To be fair, most team members are not trying to cause problems. Rather, they are uninterested and unwilling to prepare and submit timesheets on a regular basis because they must:&#xA0;&#xA0;&#xA0;<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400\">Stop what they are doing.<\/span><\/li>\n<li><span style=\"font-weight: 400\">Launch spreadsheets or a timesheet app.<\/span><\/li>\n<li><span style=\"font-weight: 400\">Hunt for the appropriate tasks, milestones or projects.<\/span><\/li>\n<li><span style=\"font-weight: 400\">Manually log their time and activity details &#x2014; which can and often does lead to human error.&#xA0;<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">And so, where does work automation software fit into this scenario and rescue everyone? By equipping team members with an autonomous program that interacts with systems or users &#x2014;<\/span><a href=\"https:\/\/success.clarizen.com\/hc\/en-us\/articles\/115000698753-Working-with-Clarizen-Bot\"> <span style=\"font-weight: 400\">better known as a bot<\/span><\/a><span style=\"font-weight: 400\"> &#x2014; that integrates with their channel-based messaging platform (e.g. Slack, Teams, etc.).&#xA0;<\/span><\/p>\n<p><span style=\"font-weight: 400\">As a result of the integration, team members simply input basic commands like &#x201C;l<\/span><i><span style=\"font-weight: 400\">og 1 hour on <a href=\"\/what-are-the-basic-project-planning-steps\">project planning<\/a><\/span><\/i><span style=\"font-weight: 400\">.&#x201D; Once the command is received, the bot springs into action, identifies the appropriate project, and submits all relevant timesheet data. There is no disruption to focus or momentum, there is no risk of human input error, and project managers avoid the drudgery of chasing down stragglers. Everyone wins &#x2014; and it is all thanks to work automation!&#xA0;&#xA0;&#xA0;<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Work_Automation_Ideas_and_Skills_Development\"><\/span><b>Work Automation Ideas and Skills Development&#xA0;<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400\">Work automation is also accelerating the demand for project managers (and other professionals) who have strong social and emotional skills, to go alongside advanced cognitive and technical abilities. As noted by<\/span><a href=\"https:\/\/www.mckinsey.com\/featured-insights\/future-of-work\/skill-shift-automation-and-the-future-of-the-workforce\"> <span style=\"font-weight: 400\">McKinsey and Company<\/span><\/a><span style=\"font-weight: 400\">:&#xA0; &#x201C;Accompanying the adoption of advanced technologies into the workplace will be an increase in the need for workers with finely tuned social and emotional skills&#x2014;skills that machines are a long way from mastering&#x2026;While some of these skills, such as empathy, are innate, others, such as advanced communication, can be honed and taught.&#x201D;<\/span><b>&#xA0;<\/b><\/p>\n<h2><span class=\"ez-toc-section\" id=\"The_Bottom_Line_on_Automation_and_Work\"><\/span><b>The Bottom Line on Automation and Work&#xA0;<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400\">In project management &#x2014; and on the broader business landscape as well &#x2014; there is a lot to like about work automation. When it is developed and deployed effectively, and driven by a robust&#xA0; project management solution, it can dramatically improve both processes and results. This means healthier projects, more productive teams, more satisfied customers, and more profitable enterprises.&#xA0;<\/span><\/p>\n<p><\/p>\n<div class=\"client-logo\"> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Siemens Energy\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/08\/siemens_energy-200x100.png\" alt=\"Siemens Energy\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"IIROC Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/07\/IIROC_logo-200x100.gif\" alt=\"IIROC Success\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Financial Services Institution\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/04\/FINANCIAL-SERVICES-IMG-200x100.jpg\" alt=\"Financial Services Institution\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"M Squared\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/03\/m-squared-logo-200x100.jpg\" alt=\"M Squared\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Aliancys Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/12\/aoc_aliancys-logo-800x400-200x100.jpg\" alt=\"Aliancys Success\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Bonfiglioli Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/11\/bonfiglioli_logo-800x400-200x100.jpg\" alt=\"Bonfiglioli Success\"><\/a><\/div>\n","protected":false},"excerpt":{"rendered":"<p>The classic definition of project management provided by the Project Management Institute is &#x201C;the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.&#x201D; While this is essentially true, there is another piece of the project management puzzle that experienced project managers know all-to-well, and new project managers quickly discover:&#8230;<\/p>\n","protected":false},"author":205,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-19240","post","type-post","status-publish","format-standard","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How Work Automation is Changing Project Management<\/title>\n<meta name=\"description\" content=\"In project management \u2014 and on the broader business landscape as well \u2014 there is a lot to like about work automation. 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