{"id":18879,"date":"2021-04-29T00:00:00","date_gmt":"2021-04-29T05:00:00","guid":{"rendered":"https:\/\/blog.planview.com\/kanban-what-it-is-and-how-to-use-it\/"},"modified":"2022-04-12T11:26:05","modified_gmt":"2022-04-12T16:26:05","slug":"kanban-what-it-is-and-how-to-use-it","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/kanban-what-it-is-and-how-to-use-it\/","title":{"rendered":"Kanban: What It Is and How to Use It"},"content":{"rendered":"<p><!-- .post-meta --><\/p>\n<div class=\"et_pb_section et_pb_section_0 et_section_regular\">\n<div class=\" et_pb_row et_pb_row_0\">\n<div class=\"et_pb_column et_pb_column_4_4  et_pb_column_0 et_pb_css_mix_blend_mode_passthrough et-last-child\">\n<div class=\"et_pb_text et_pb_module et_pb_bg_layout_light et_pb_text_align_left  et_pb_text_0\">\n<div class=\"et_pb_text_inner\">\n<p>With the variety of different methodologies in project management and with new ones being created all the time, it can be difficult to keep track of what exactly they all are and how they are implemented. Here we\u2019re going to look at one of the most popular Agile methodologies and answer that burning question: Just what is Kanban?<\/p>\n<p><img class=\"lazyload\" alt=\"\" height=\"400\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/11\/6-Kanban-What-It-Is-and-How-to-Use-It.jpg\" \/><\/p>\n<p><b>What is Kanban?<\/b><\/p>\n<p>Kanban was developed by Toyota in Japan to improve the efficiency of their car production facilities. It focused on \u201cJust-in-Time\u201d manufacturing principles to ensure that workflow was smoothed out, bottlenecks were identified and removed and inventory (e.g., car parts) was kept to a minimum to avoid dead costs.<\/p>\n<p>For project management, Kanban can be described as a rather specific creature from the same family. According to the <a href=\"https:\/\/www.agilealliance.org\/glossary\/kanban\/#q=~(infinite~false~filters~(postType~(~'page~'post~'aa_book~'aa_event_session~'aa_experience_report~'aa_glossary~'aa_research_paper~'aa_video)~tags~(~'kanban))~searchTerm~'~sort~false~sortDirection~'asc~page~1)\">Agile Alliance\u2019s synopsis of Kanban implementation<\/a>, its core elements can be summed up through its:<\/p>\n<ul>\n<li>Values (such as Transparency, <a href=\"\/how-to-improve-collaboration-in-project-management\">Collaboration<\/a> and Customer Focus)<\/li>\n<li>Principles (centered around <a href=\"\/what-are-the-goals-of-change-management\">Change Management<\/a> and Service Delivery)<\/li>\n<li>Practices (what Kanban is on a practical level)<\/li>\n<li>Roles (the people who perform functions within the Kanban methodology, though these aren\u2019t necessarily new)<\/li>\n<li>Lifecycle (as the Kanban lifecycle is continuous, it is measured by its feedback loops rather than fixed stages)<\/li>\n<\/ul>\n<p><b>How Kanban is Implemented in Practice<\/b><\/p>\n<p>Still wondering what the actual day-to-day implementation of Kanban looks like for teams and projects? Let\u2019s take a closer look at what Kanban actually means in practice.<\/p>\n<p><b>Kanban Boards<\/b><\/p>\n<p>Adopted from the original signal for supply on Toyota\u2019s factory floor, the Kanban board acts as an important visual indicator and aid. Visualization is a key element of the methodology, and the Kanban board serves to show where each team is due to perform their role (i.e., their \u201ccommitment point\u201d as well as when the item is delivered to the customer (the \u201cdelivery point\u201d).<\/p>\n<p>Modern project management tools have improved the effectiveness of Kanban, including how a team uses Kanban boards. Planview AdaptiveWork Go, for example, even has a specific Kanban view mode that allows teams to align and visualize their collaboration in terms of Kanban.<\/p>\n<p><b>Smoothing Flow<\/b><\/p>\n<p>Kanban has always been focused on maximizing efficiency by maintaining as much uniformity as possible in processes, despite the variance in tasks requested, as well as keeping time lost in waiting or planning to a minimum. This means identifying and smoothing out bottlenecks and obstacles, so that processes and task delivery can be as regular as possible.<\/p>\n<p><b>Putting Limits on Work in Progress (WIP)<\/b><\/p>\n<p>Having too much on any team\u2019s plate can both be distracting and create a feeling that team members are not performing up to expectations. A key practice of Kanban is to put limits on WIP so that teams know exactly where their focus should be and what they\u2019ll be doing next.<\/p>\n<p><b>Feedback Loops and Lifecycle<\/b><\/p>\n<p>In Kanban, the cadence with which teams perform and report on their tasks is all within a constant feedback loop that describes where they are at any given point, as well as identifying where they should be shifting focus towards next. These include daily Kanban meetings, weekly Replenishment meetings, monthly Operations Reviews and quarterly Strategy Reviews. The constant sharing of information within the feedback loop improves transparency, reduces risk and allows for more precise planning of task schedules.<\/p>\n<div id=\"content-cta\">\n<div id=\"content-cta-text\">Increase your business agility with Planview AdaptiveWork\u2019s project management software<\/div>\n<div id=\"content-cta-button\"><a title=\"\" href=\"https:\/\/info.planview.com\/clarizen-_demo-on-demand_prm_en_reg.html\" target=\"_blank\" rel=\"noopener\">Take a Product Tour<\/a><\/div>\n<\/div>\n<p>Project management tools have revolutionized how methodologies can be used and implemented, and Kanban is no different. From the wealth of collaborative and task-based information on each Kanban board to the ease of communication within feedback loops, Planview AdaptiveWork\u2019s PM tools are game-changers for putting Kanban into practice. To find out what our suite of software can deliver for your organization, <a href=\"https:\/\/www.clarizen.com\/live-demos\/\">get in touch with us today<\/a>.<\/p>\n<\/div>\n<\/div>\n<p><!-- .et_pb_text --><\/p>\n<div class=\"et_pb_code et_pb_module  et_pb_code_0\">\n<div class=\"et_pb_code_inner\"><\/div>\n<p><!-- .et_pb_code_inner --><\/p>\n<\/div>\n<p><!-- .et_pb_code --><\/p>\n<\/div>\n<p><!-- .et_pb_column --><\/p>\n<\/div>\n<p><!-- .et_pb_row --><\/p>\n<\/div>\n<p><!-- .et_pb_section --><\/p>\n<div class=\"client-logo\"><a title=\"Siemens Energy\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"Siemens Energy\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/08\/siemens_energy-200x100.png\" \/><\/a> <a title=\"IIROC Success\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"IIROC Success\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/07\/IIROC_logo-200x100.gif\" \/><\/a> <a title=\"Financial Services Institution\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"Financial Services Institution\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/04\/FINANCIAL-SERVICES-IMG-200x100.jpg\" \/><\/a> <a title=\"M Squared\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"M Squared\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/03\/m-squared-logo-200x100.jpg\" \/><\/a> <a title=\"Aliancys Success\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"Aliancys Success\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/12\/aoc_aliancys-logo-800x400-200x100.jpg\" \/><\/a> <a title=\"Bonfiglioli Success\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"Bonfiglioli Success\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/11\/bonfiglioli_logo-800x400-200x100.jpg\" \/><\/a><\/div>\n","protected":false},"excerpt":{"rendered":"<p>With the variety of different methodologies in project management and with new ones being created all the time, it can be difficult to keep track of what exactly they all are and how they are implemented. Here we\u2019re going to look at one of the most popular Agile methodologies and answer that burning question: Just&#8230;<\/p>\n","protected":false},"author":205,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-18879","post","type-post","status-publish","format-standard","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Kanban: What It Is and How to Use It<\/title>\n<meta name=\"description\" content=\"Here\u2019s everything you need to know about Kanban and how Clarizen can make it work 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