{"id":18804,"date":"2021-04-29T00:00:00","date_gmt":"2021-04-29T05:00:00","guid":{"rendered":"https:\/\/blog.planview.com\/what-are-some-common-kpis-in-project-management\/"},"modified":"2021-04-29T00:00:00","modified_gmt":"2021-04-29T05:00:00","slug":"what-are-some-common-kpis-in-project-management","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/what-are-some-common-kpis-in-project-management\/","title":{"rendered":"What Are Some Common KPIs in Project Management?"},"content":{"rendered":"<p> <!-- .post-meta --><\/p>\n<div class=\"et_pb_section et_pb_section_0 et_section_regular\">\n<div class=\" et_pb_row et_pb_row_0\">\n<div class=\"et_pb_column et_pb_column_4_4  et_pb_column_0 et_pb_css_mix_blend_mode_passthrough et-last-child\">\n<div class=\"et_pb_text et_pb_module et_pb_bg_layout_light et_pb_text_align_left  et_pb_text_0\">\n<div class=\"et_pb_text_inner\">\n<p>Good project management should always involve clarity of direction for your team as well as transparency of progress for<a href=\"\/project-management-stakeholders\"> other stakeholders<\/a>. One of the most important ways of achieving both of these is by using <strong>key performance indicators (KPIs)<\/strong> to monitor project progress.<\/p>\n<p><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2018\/05\/KPIs.jpg\" alt=\"kpi project management\" height=\"400\"><\/p>\n<p>There are many different kinds of<a href=\"\/project-management-kpis-benefit-every-team\"> KPIs for project management<\/a>, and they can either be industry specific or generally applied to all projects. You can also break down your key performance indicators into various sections to allow you to get a broader view of how work is progressing. These may include:<\/p>\n<ul>\n<li>Costs<\/li>\n<li>Timeline<\/li>\n<li>Income<\/li>\n<li>Variance<\/li>\n<\/ul>\n<p>Each of these fields can determine how a project is going, though to make sure you have as broad a view as possible, it is best to use a combination of <strong>KPIs for project management<\/strong>. These should be clearly communicated and adhered to for the duration of the project, except in extreme circumstances.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.planview.com\/what-are-some-common-kpis-in-project-management\/#The_Value_of_KPIs_in_Project_Management\" >The Value of KPIs in Project Management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.planview.com\/what-are-some-common-kpis-in-project-management\/#Increase_Visibility_with_Planview_AdaptiveWork\" >Increase Visibility with Planview AdaptiveWork<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/blog.planview.com\/what-are-some-common-kpis-in-project-management\/#Cost_KPIs\" >Cost KPIs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/blog.planview.com\/what-are-some-common-kpis-in-project-management\/#Timeline_KPIs\" >Timeline KPIs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/blog.planview.com\/what-are-some-common-kpis-in-project-management\/#Income_KPIs\" >Income KPIs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/blog.planview.com\/what-are-some-common-kpis-in-project-management\/#Variance_KPIs\" >Variance KPIs<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"The_Value_of_KPIs_in_Project_Management\"><\/span><b>The Value of KPIs in Project Management<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Sometimes, it&#x2019;s obvious when a project is going well. Often it&#x2019;s even more obvious when a project <i>isn&#x2019;t<\/i> going well. So why use KPIs?<\/p>\n<p>Since the success or failure of a project depends largely on its efficient use of resources like time and money, KPI&#x2019;s are crucial because they ensure that your method of monitoring progress is:<\/p>\n<ul>\n<li><b>Quantifiable<\/b> &#x2013; &#x201C;Well&#x201D; and &#x201C;not well&#x201D; are fine responses when your barista asks you how your morning is going. In project management, however, monitoring progress depends on more concrete data. KPIs let you examine your project&#x2019;s progress in real dollars, hours, or whatever unit is necessary to paint a picture of where your resources are actually going.<\/li>\n<li><b>Objective<\/b> &#x2013; Every project has a host of internal and external stakeholders who all have varying interests in the outcome of the project. Monitoring and communicating progress through measurable KPIs ensures that results are free of any personal biases so that all stakeholders can focus on what&#x2019;s most important: the success of the project.<\/li>\n<li><b>Communicable <\/b>&#x2013; Unlike qualifiers such as &#x201C;well&#x201D; and &#x201C;not well,&#x201D; objective, quantifiable data leaves no room for ambiguity. KPIs enable project managers to communicate progress in messages that will be understood no matter your interests or biases.<\/li>\n<\/ul>\n<p>Here are some key performance indicators that you can consider using in your projects, to keep an effective eye on progress and ensure that potential risks are flagged up early.<\/p>\n<div id=\"content-cta\">\n<div id=\"content-cta-text\">Increase your business agility with Planview AdaptiveWork&#x2019;s project management software<\/div>\n<div id=\"content-cta-button\"><a href=\"https:\/\/www.clarizen.com\/resource\/product-tour\/?refer=blogpost\">Take a Product Tour<\/a><\/div>\n<\/div>\n<p>Whatever <strong>key performance indicators<\/strong> you decide to use, the important thing is to stick to them and know how to use the results properly. They can be vital signs about how healthy your project is and<a href=\"\/risk-management-techniques\"> allow you to identify issues<\/a> before they become major and alter the project accordingly. For more information on how to decide on the right <strong>KPIs for your projects<\/strong>, read <a href=\"\/how-to-set-kpis-in-project-management\">our blog on the subject<\/a>.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Increase_Visibility_with_Planview_AdaptiveWork\"><\/span><b>Increase Visibility with Planview AdaptiveWork<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Though each team and project will require its own unique KPIs, using a project management software designed for visibility can make monitoring those markers that much easier. To learn how Planview AdaptiveWork can help, <a href=\"https:\/\/www.clarizen.com\/live-demos\/\">schedule a live demo today.<\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Cost_KPIs\"><\/span><b>Cost KPIs<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><b>Budgeted Cost of Work Scheduled (BCWS)<\/b><\/h3>\n<p>Also known as Planned Value (PV), this metric lays out the<a href=\"https:\/\/www.clarizen.com\/cost-estimation-important-can-get-better-2\/\"> estimated costs for your project<\/a> and lets you identify where your project is in relation to how much it has spent vs. how much should have been spent.<\/p>\n<p>One formula for identifying BCWS is: (% of project completed) x (total budget)<\/p>\n<p>So, for example, if your total budget is $1 million and you have finished 60% of the project, the equation will be: (0.6) x (1,000,000) = $600,000. If you have spent more than that you will know that you have overshot your budget and should take steps to rectify the situation and notify stakeholders.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Timeline_KPIs\"><\/span><b>Timeline KPIs<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><b>Planned Hours vs. Worked Hours<\/b><\/h3>\n<p>At the beginning of each project phase it is important to make out a plan of planned work hours. That is, the number of hours, from each team member, that it is estimated will be required to complete the project phase.<\/p>\n<p><a href=\"\/make-project-timeline-works\">This outline of planned hours<\/a> can then be compared with the number of hours actually worked at the end of the phase. In terms of key performance indicators, the results will show you how close you are to correctly estimating task duration and if there are major discrepancies it will be necessary to investigate and alter your processes.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Income_KPIs\"><\/span><b>Income KPIs<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><b>Return on Investment (ROI)<\/b><\/h3>\n<p>Depending on the type of project, revenue may or may not be one of the project&#x2019;s key objectives. If it is, however, then Return on Investment is one of the most important KPIs for project management. Measuring your ROI is quite simple, simple divide your income earned by your costs. This metric will let you know how well the money you are investing is performing.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Variance_KPIs\"><\/span><b>Variance KPIs<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><b>Schedule Variance (SV)<\/b><\/h3>\n<p>To get a clear idea of how well your estimates of time and budget are being kept to, you can use Schedule Variance as a KPI. To do this, subtract your planned value (total budget divided by total planned hours) from your earned value (total spent so far divided by total hours worked so far). A positive result means that your project is running over budget or time and a negative one the opposite.<\/p>\n<p>&#xA0;<\/p>\n<div id=\"content-g2\">\n<p>&#xA0;<\/p>\n<div class=\"first-width\">\n<div id=\"content-g2-text\">Planview AdaptiveWork has been named a Leader in G2&#x2019;s Grid Report of Project &amp; Portfolio Management Software. We have won the award for numerous consecutive seasons.<\/div>\n<\/div>\n<div class=\"second-width\">\n<div id=\"content-g2-award\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2021\/02\/g2-leader-rating.png\" height=\"150px\"><\/div>\n<\/div>\n<div class=\"third-width\">\n<div id=\"content-g2-rating\">\n<div class=\"elfsight-app-4dddabda-f792-4293-a033-11066bf074b3\" style=\"height: 130px;width: 250px;overflow: hidden\"><\/div>\n<p><a title=\"Read reviews of Planview AdaptiveWork One on G2\" href=\"https:\/\/www.g2.com\/products\/clarizen-one\/reviews?utm_source=review-widget\" target=\"_blank\" rel=\"noopener\"><img class=\"lazyload\" data-src=\"https:\/\/www.g2.com\/products\/clarizen-one\/widgets\/stars?color=blue&amp;type=read\" alt=\"Read Planview AdaptiveWork One reviews on G2\"><\/a><\/p>\n<\/div>\n<\/div>\n<p>&#xA0;<\/p>\n<\/div>\n<p>&#xA0;<\/p>\n<\/div>\n<\/div>\n<p> <!-- .et_pb_text --><\/p>\n<div class=\"et_pb_code et_pb_module  et_pb_code_0\">\n<div class=\"et_pb_code_inner\">  <\/div>\n<p> <!-- .et_pb_code_inner --><\/div>\n<p> <!-- .et_pb_code --><\/div>\n<p> <!-- .et_pb_column --><\/div>\n<p> <!-- .et_pb_row --><\/div>\n<p> <!-- .et_pb_section --><\/p>\n<div class=\"client-logo\"> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Siemens Energy\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/08\/siemens_energy-200x100.png\" alt=\"Siemens Energy\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"IIROC Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/07\/IIROC_logo-200x100.gif\" alt=\"IIROC Success\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Financial Services Institution\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/04\/FINANCIAL-SERVICES-IMG-200x100.jpg\" alt=\"Financial Services Institution\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"M Squared\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/03\/m-squared-logo-200x100.jpg\" alt=\"M Squared\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Aliancys Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/12\/aoc_aliancys-logo-800x400-200x100.jpg\" alt=\"Aliancys Success\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Bonfiglioli Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/11\/bonfiglioli_logo-800x400-200x100.jpg\" alt=\"Bonfiglioli Success\"><\/a><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Good project management should always involve clarity of direction for your team as well as transparency of progress for other stakeholders. One of the most important ways of achieving both of these is by using key performance indicators (KPIs) to monitor project progress. There are many different kinds of KPIs for project management, and they&#8230;<\/p>\n","protected":false},"author":205,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-18804","post","type-post","status-publish","format-standard","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>What Are Some Common KPIs in Project Management?<\/title>\n<meta name=\"description\" content=\"Project KPI is most important way to monitor project progress. 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