{"id":18752,"date":"2021-03-09T00:00:00","date_gmt":"2021-03-09T06:00:00","guid":{"rendered":"https:\/\/blog.planview.com\/make-project-timeline-works-2\/"},"modified":"2022-04-21T12:44:54","modified_gmt":"2022-04-21T17:44:54","slug":"make-project-timeline-works","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/make-project-timeline-works\/","title":{"rendered":"How to Make a Project Timeline That Works"},"content":{"rendered":"<p><!-- .post-meta --><\/p>\n<p><span style=\"font-weight: 400\">The ability to plan is what defines an effective project manager, and one of the key pillars of that plan should be the timeline. <strong>Creating a project timeline<\/strong> is like drawing out the map before the voyage \u2013 it sets the goals and limits of the project\u2019s duration so that teams can stay on-course (and within important deadlines). Without a detailed timeline, a project can quickly turn into a mess of wasted resources and broken promises to stakeholders.<\/span><\/p>\n<div id=\"attachment_17037\" style=\"width: 810px\" class=\"wp-caption alignnone\"><img aria-describedby=\"caption-attachment-17037\" class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2018\/02\/project-timeline.jpg\" alt=\"project timeline\" height=\"400\"><\/p>\n<p id=\"caption-attachment-17037\" class=\"wp-caption-text\">Project Management Timeline<\/p>\n<\/div>\n<p><span style=\"font-weight: 400\">But how should PMs go about actually creating a timeline that works? It takes a combination of accurate estimations skills, experience, and flexibility. Every schedule will be a little different depending on the project, but a successful project timeline generally has a few common elements and key steps that a PM should be educated on.<\/span><\/p>\n<h2><b>How To Create a Project Timeline that Works<\/b><\/h2>\n<h3><b>1. Outline the project scope.<\/b><\/h3>\n<p><span style=\"font-weight: 400\">A<\/span><a href=\"\/what-to-include-in-a-project-scope-statement\"> <span style=\"font-weight: 400\">scope statement<\/span><\/a><span style=\"font-weight: 400\"> is like a promise of what you plan to deliver at the end of the project. Outlining the scope of a project should always be the first move any project manager makes. Defining scope can be difficult, but the general idea is that you:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Justify the needs of the project, and<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Outline how you intend to get there<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">When it comes to time management, project scope is as much about what\u2019s NOT included as what is \u2013 i.e., what you are<\/span><i><span style=\"font-weight: 400\"> not <\/span><\/i><span style=\"font-weight: 400\">promising to deliver and, thus, won\u2019t be held accountable for. That\u2019s because projects with poorly outline scopes are more vulnerable to <\/span><a href=\"\/project-managers-deal-dreaded-scope-creep\"><span style=\"font-weight: 400\">scope creep<\/span><\/a><span style=\"font-weight: 400\">: when stakeholders add demands, goals, or deliverables after the onset of the project.<\/span><\/p>\n<p><span style=\"font-weight: 400\">The consequences of scope creep are obvious: projects can become resource-strained and, of course, take longer than anticipated to reach completion. You stand a better chance of preventing scope creep (and any missed deadlines it causes) by defining a clear scope and sticking to it.<\/span><\/p>\n<h3><b>2. Create a work breakdown structure (WBS).<\/b><\/h3>\n<p><span style=\"font-weight: 400\">Once you have a clearly defined scope statement, you should define the project\u2019s deliverables. This doesn\u2019t necessarily mean tasks just yet, but rather larger chunks of the project that can be delineated in what is known as a \u201c<\/span><a href=\"http:\/\/www.workbreakdownstructure.com\/\"><span style=\"font-weight: 400\">Work Breakdown Structure<\/span><\/a><span style=\"font-weight: 400\">.\u201d Another name for this step is what is considered the \u201cscope baseline,\u201d and helps to further explain the deliverables that will later be broken into work packages and then tasks.<\/span><\/p>\n<h3><b>3. Delineate tasks.<\/b><\/h3>\n<p><span style=\"font-weight: 400\">In this stage, you\u2019ll break sub-deliverables into tasks and create \u201cto do\u201d lists. This is where the gap between the baseline and the goal must be considered, so you know exactly what needs to be done to get there.<\/span><\/p>\n<p><span style=\"font-weight: 400\">It\u2019s important to link tasks that are similar across work packages, because these will later help you to determine your dependencies.<\/span><\/p>\n<h3><b>4. Determine dependencies.<\/b><\/h3>\n<p><span style=\"font-weight: 400\">Much as the word suggests, dependencies are tasks that cannot be started until others end. Thus, they are \u201cdependent\u201d upon each other and will affect the project timeline if you do not schedule them accordingly.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Many project managers find that this tends to be the most difficult part of making a timeline, because as projects become more complex, many tasks may be intertwined with dependencies. It is at this point that<\/span><a href=\"https:\/\/www.clarizen.com\/product\/\"> <span style=\"font-weight: 400\">software can be your friend for helping to build the schedule.<\/span><\/a><\/p>\n<h3><b>5. Consider timeframes and resources.<\/b><\/h3>\n<p><span style=\"font-weight: 400\">Delineating how long each task will take and the resources needed to accomplish it is also important when understanding how to make a timeline. Even though you have an allotted time for a task and a team member in mind, their schedule may conflict with the project\u2019s timeframe \u2013 especially if you are managing many projects within a portfolio.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Thus, when building a timeline, it is critical that you take into consideration your availability of resources.<\/span><\/p>\n<h3><b>6. Identify milestones.<\/b><\/h3>\n<p><span style=\"font-weight: 400\">In order to gauge progress, you have to establish standards early on.<\/span><a href=\"\/what-are-project-milestones\"> <span style=\"font-weight: 400\">Choosing some project milestones<\/span><\/a><span style=\"font-weight: 400\"> and metrics to measure success will help you stay on track and see where and when you may be slipping behind. Then you can adjust performance accordingly.<\/span><\/p>\n<h3><b>7. Build the timeline.<\/b><\/h3>\n<p><span style=\"font-weight: 400\">Now all that\u2019s left is building the timeline itself. Make sure you align your tasks end-to-end and use color coding if necessary. Add in your milestones to establish a routine \u201ccheck-in\u201d on each task. Using software is your best bet, as it can do a lot of calculations and timeline building in an automated fashion.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Establishing a project timeline is important to aligning team goals and planning for obstacles. Defining the scope and the WBS is your first step. After that, deliverables and tasks can be outlined and resources allocated. Remember, if the map is already made, you won\u2019t have to guess about where you are going.<\/span><\/p>\n<div class=\"client-logo\"> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Siemens Energy\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/08\/siemens_energy-200x100.png\" alt=\"Siemens Energy\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"IIROC Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/07\/IIROC_logo-200x100.gif\" alt=\"IIROC Success\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Financial Services Institution\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/04\/FINANCIAL-SERVICES-IMG-200x100.jpg\" alt=\"Financial Services Institution\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"M Squared\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/03\/m-squared-logo-200x100.jpg\" alt=\"M Squared\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Aliancys Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/12\/aoc_aliancys-logo-800x400-200x100.jpg\" alt=\"Aliancys Success\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Bonfiglioli Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/11\/bonfiglioli_logo-800x400-200x100.jpg\" alt=\"Bonfiglioli Success\"><\/a><\/div>\n","protected":false},"excerpt":{"rendered":"<p>The ability to plan is what defines an effective project manager, and one of the key pillars of that plan should be the timeline. Creating a project timeline is like drawing out the map before the voyage \u2013 it sets the goals and limits of the project\u2019s duration so that teams can stay on-course (and&#8230;<\/p>\n","protected":false},"author":205,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-18752","post","type-post","status-publish","format-standard","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Make a Project Timeline That Works<\/title>\n<meta name=\"description\" content=\"If you want to set your project up for success, you\u2019ll need to know how to make a project timeline that works. 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