{"id":18619,"date":"2021-02-04T00:00:00","date_gmt":"2021-02-04T06:00:00","guid":{"rendered":"https:\/\/blog.planview.com\/best-time-management-strategies-project-managers\/"},"modified":"2021-02-04T00:00:00","modified_gmt":"2021-02-04T06:00:00","slug":"best-time-management-strategies-project-managers","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/best-time-management-strategies-project-managers\/","title":{"rendered":"The Best Time Management Strategies for Project Managers"},"content":{"rendered":"<p> <!-- .post-meta --><\/p>\n<p><span style=\"font-weight: 400\">As a project manager, how you schedule time is of critical importance. <\/span><a href=\"https:\/\/www.clarizen.com\/work\/time-management-strategies\/\"><span style=\"font-weight: 400\"><strong>Time management strategies<\/strong><\/span><\/a><span style=\"font-weight: 400\"> can include everything from the 20\/80 rule to understanding your employees, shrinking tasks, assessing dependencies and tackling the tough responsibilities first. Managing time while also balancing a million other jobs is why project management is such a multi-faceted position.<\/span><\/p>\n<p><img class=\"lazyload\" title=\"time management strategies\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2018\/02\/time-management-2.jpg\" alt=\"time management strategies\" height=\"400\"><\/p>\n<p><span style=\"font-weight: 400\">If you&#x2019;re having issues with your schedule, fear not! There are a variety of techniques that can be utilized to rein in your day and make more of your time. <\/span><\/p>\n<p><b>Time Management Strategies and the 20\/80 Rule<\/b><\/p>\n<p><span style=\"font-weight: 400\">A common concept in project management, the 20\/80 rule (also known as the <\/span><a href=\"https:\/\/en.wikipedia.org\/wiki\/Pareto_principle\"><i><span style=\"font-weight: 400\">Pareto Principle<\/span><\/i><\/a><span style=\"font-weight: 400\">) states that 20% of the work will produce 80% of the results. Therefore, why wouldn&#x2019;t you identify and focus on completing this section of work first? The value of this principle is that it reminds you to focus on the 20% of tasks that matter and not to get sidetracked with micromanaging. &#xA0;<\/span><\/p>\n<p><b>Knowing Your Personnel<\/b><\/p>\n<p><span style=\"font-weight: 400\">Do you have freelancers or people working internationally on your project? How are you managing time if everyone isn&#x2019;t on the same schedule? Modern business can be stretched across the lands, but that&#x2019;s no excuse for a project manager to have poor time management skills. Understanding what time zones everyone lives in will help you to better schedule meetings, set better performance goals and manage expectations. <\/span><\/p>\n<p><b>Shrink Tasks for Time Management Strategies<\/b><\/p>\n<p><span style=\"font-weight: 400\"><strong>Effective time management strategies<\/strong> also involve the ability to decompose tasks into more digestible bites. The more time you put into your <\/span><a href=\"http:\/\/www.workbreakdownstructure.com\/\"><span style=\"font-weight: 400\">work breakdown structure<\/span><\/a><span style=\"font-weight: 400\"> (WBS) the simpler it will be to see the bigger picture. <\/span><\/p>\n<p><span style=\"font-weight: 400\">When work is broken down into smaller pieces, it is easier to estimate the time it will take to complete tasks. For example, if a job can be broken down into a day, instead of a week, it facilitates managing a schedule around that task. Be careful not to break anything down too much to the point where it is taking more time to manage the task, than it is to get it done.<\/span><\/p>\n<div id=\"content-cta\">\n<div id=\"content-cta-text\">Increase your business agility with Planview AdaptiveWork&#x2019;s project management software<\/div>\n<div id=\"content-cta-button\"><a href=\"https:\/\/www.clarizen.com\/resource\/product-tour\/?refer=blogpost\">Take a Product Tour<\/a><\/div>\n<\/div>\n<p><b>Reevaluate Dependencies<\/b><\/p>\n<p><span style=\"font-weight: 400\"><strong>Time management strategies<\/strong> also include the ability to continuously reassess the project schedule and where dependencies lie. Not all tasks must be done in sequence, and some can be performed in conjunction. Spend a little time working on your project dependencies and evaluate anything that can run concurrently to save time. This will also help you better understand your resource needs at any given moment, which will assist you in planning more efficiently. <\/span><\/p>\n<p><b>The Tough Stuff First<\/b><\/p>\n<p><span style=\"font-weight: 400\">Periodically check your task list and try to work on the more complex jobs first. Therefore, if your time is running low, the easiest tasks will be the only ones left to accomplish. Additionally, <\/span><a href=\"https:\/\/www.clarizen.com\/what-do-your-stakeholders-need-to-know-about-your-project\/\"><span style=\"font-weight: 400\">stakeholders are typically looking at the most valuable tasks<\/span><\/a><span style=\"font-weight: 400\"> to be completed as soon as possible, so meeting this standard is a double win. Typically, when smaller tasks are late, people are a tad more forgiving on schedule.<\/span><\/p>\n<p><span style=\"font-weight: 400\">The <strong>best time management strategies<\/strong> for project managers can vary depending on what works best for you. There are a multitude of methods for not only managing a team, but your personal time as well. <\/span><\/p>\n<p><span style=\"font-weight: 400\">When it comes to being punctual on a project, the 20\/80 rule, assessing dependencies, knowing your team, decomposing tasks and tackling the complex jobs first is a really good start. Ultimately, effective time management is about strategy and planning. As long as you have timing somewhere on your plate as a continual process, <\/span><a href=\"https:\/\/www.clarizen.com\"><span style=\"font-weight: 400\">and are using enterprise project management software<\/span><\/a><span style=\"font-weight: 400\">, you&#x2019;ll rarely be surprised with late deadlines.<\/span><\/p>\n<p><\/p>\n<div class=\"client-logo\"> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Siemens Energy\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/08\/siemens_energy-200x100.png\" alt=\"Siemens Energy\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"IIROC Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/07\/IIROC_logo-200x100.gif\" alt=\"IIROC Success\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Financial Services Institution\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/04\/FINANCIAL-SERVICES-IMG-200x100.jpg\" alt=\"Financial Services Institution\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"M Squared\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/03\/m-squared-logo-200x100.jpg\" alt=\"M Squared\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Aliancys Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/12\/aoc_aliancys-logo-800x400-200x100.jpg\" alt=\"Aliancys Success\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Bonfiglioli Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/11\/bonfiglioli_logo-800x400-200x100.jpg\" alt=\"Bonfiglioli Success\"><\/a><\/div>\n","protected":false},"excerpt":{"rendered":"<p>As a project manager, how you schedule time is of critical importance. Time management strategies can include everything from the 20\/80 rule to understanding your employees, shrinking tasks, assessing dependencies and tackling the tough responsibilities first. Managing time while also balancing a million other jobs is why project management is such a multi-faceted position. If&#8230;<\/p>\n","protected":false},"author":205,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-18619","post","type-post","status-publish","format-standard","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>The Best Time Management Strategies for Project Managers<\/title>\n<meta name=\"description\" content=\"Time management strategies can include everything from the 20\/80 rule to understanding your employees. Managing time while also balancing a million other jobs is why project management is such a multi-faceted position. Effective time management is about strategy and planning.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/best-time-management-strategies-project-managers\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The Best Time Management Strategies for Project Managers\" \/>\n<meta property=\"og:description\" content=\"Time management strategies can include everything from the 20\/80 rule to understanding your employees. Managing time while also balancing a million other jobs is why project management is such a multi-faceted position. 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