{"id":17243,"date":"2019-08-06T00:00:00","date_gmt":"2019-08-06T05:00:00","guid":{"rendered":"https:\/\/blog.planview.com\/project-schedule-overruns-how-to-prevent-delays-from-becoming-disasters\/"},"modified":"2019-08-06T00:00:00","modified_gmt":"2019-08-06T05:00:00","slug":"project-schedule-overruns-how-to-prevent-delays-from-becoming-disasters","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/project-schedule-overruns-how-to-prevent-delays-from-becoming-disasters\/","title":{"rendered":"Project Schedule Overruns: How to Prevent Delays from Becoming Disasters"},"content":{"rendered":"<p> <!-- .post-meta --><\/p>\n<p><span style=\"font-weight: 400\">If you&#x2019;re at the helm of a project that has fallen behind schedule, then be assured that you aren&#x2019;t alone.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Despite the fact that the science of project management has been around for decades and <\/span><a href=\"\/gehow-get-growing-project-management-field-t-growing-project-management-field\"><span style=\"font-weight: 400\">the profession is booming<\/span><\/a><span style=\"font-weight: 400\">, most projects still fail to reach the finish line on time. In fact, a study published in&#xA0;<\/span><a href=\"https:\/\/hbr.org\/2011\/09\/why-your-it-project-may-be-riskier-than-you-think\"><span style=\"font-weight: 400\">Harvard Business Review<\/span><\/a><span style=\"font-weight: 400\">&#xA0;analyzed nearly 1500 projects and found that a one in six had a schedule overrun of 70 percent! &#xA0;&#xA0;<\/span><\/p>\n<p><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2018\/07\/delays-disasters.jpg\" alt height=\"400\"><\/p>\n<p><span style=\"font-weight: 400\">However, while there is strength in numbers, the fact that you aren&#x2019;t alone in your schedule-related anguish isn&#x2019;t much of a consolation; and it&#x2019;s certainly not a solution. Right now, you need practical steps and strategies to mitigate the damage, and get your project back on track as soon as possible. Otherwise, the only way out might be pulling the plug and possibly starting over &#x2014; but not before facing the wrath of executives, customers, sponsors, and possibly functional management colleagues who aren&#x2019;t thrilled that you want to borrow their precious people yet again.<\/span><\/p>\n<p><span style=\"font-weight: 400\">To avoid that fate, here are four strategies that can help prevent (often inevitable) schedule delays from becoming catastrophic disasters: <\/span><\/p>\n<ul>\n<li><b>Reprioritize Tasks<\/b><\/li>\n<\/ul>\n<p>&#xA0;<\/p>\n<p><span style=\"font-weight: 400\">To borrow a term used by surgeons, the &#x201C;least invasive&#x201D; approach to dealing with schedule overrun is to reprioritize tasks, and move high priority and time sensitive activities to the front of the line. This can be challenging and risky on complex projects, and in some cases won&#x2019;t be practical. But at the very least, this can turn a massive overrun (or potentially massive overrun) into one that can be more manageable by using other strategies. &#xA0;<\/span><\/p>\n<ul>\n<li><b>Fast Track<\/b><\/li>\n<\/ul>\n<p>&#xA0;<\/p>\n<p><span style=\"font-weight: 400\">Fast tracking involves re-structuring the schedule, so tasks that were previously slated to be performed at different times will instead be performed concurrently. When this strategy works, it can significantly accelerate project performance and get things back on schedule. But when it doesn&#x2019;t work, it can wreak havoc on the critical path and ultimately make the schedule overrun even worse. It can also lead to team disengagement, exhaustion and burnout. As such, if you hit the fast track button, be prepared to lean forward and do what you can to help your people handle the extra pressure and stress.<\/span><\/p>\n<ul>\n<li><b>Extend Milestones and Deadlines<\/b><\/li>\n<\/ul>\n<p>&#xA0;<\/p>\n<p><span style=\"font-weight: 400\">Sometimes, the root cause of a schedule overrun is that the schedule wasn&#x2019;t realistic to begin with, or because new information emerged after launch that should have triggered a schedule modification. Provided that it doesn&#x2019;t lead to customer or sponsor revolt,<a href=\"\/milestone-planning-what-why-and-how\" target=\"_blank\" rel=\"noopener noreferrer\"> extending milestones or deadlines<\/a> could be the answer. One of the keys to selling this strategy to decision-makers is to explain that the adjustment isn&#x2019;t the result of a defective project (or more specifically, defective project management!). Rather, it&#x2019;s because pre-launch assumptions were made that didn&#x2019;t turn out to be the case &#x2014; which is hardly a rarity in the project management world. &#xA0;<\/span><b><\/b><\/p>\n<div id=\"content-cta\">\n<div id=\"content-cta-text\">Increase your business agility with Planview AdaptiveWork&#x2019;s project management software<\/div>\n<div id=\"content-cta-button\"><a href=\"https:\/\/www.clarizen.com\/resource\/product-tour\/?refer=blogpost\">Take a Product Tour<\/a><\/div>\n<\/div>\n<ul>\n<li><b>Add Resources<\/b><\/li>\n<\/ul>\n<p>&#xA0;<\/p>\n<p><span style=\"font-weight: 400\">If it&#x2019;s financially and logistically feasible, <a href=\"\/the-best-tools-for-managing-project-resources\" target=\"_blank\" rel=\"noopener noreferrer\">adding resources<\/a> can also accelerate productivity, but without triggering critical path risks. However, keep in mind that the resources need to be ready to make an immediate (or near-immediate) contribution, and that adding too many resources &#x2014; especially towards the end of a project &#x2014; can become counterproductive and lead to confusion rather than clarity. <\/span><\/p>\n<p><b>The Bottom Line<\/b><\/p>\n<p><span style=\"font-weight: 400\">Ask any seasoned project manager whether they&#x2019;ve experienced a schedule overrun, and they&#x2019;ll ask you (after they stop laughing and\/or crying) whether you&#x2019;ve ever experienced a flight delay. In other words: while early finishes can and do happen, overruns to some extent are the norm rather than the exception. &#xA0;<\/span><span style=\"font-weight: 400\">&#xA0;<\/span><span style=\"font-weight: 400\">&#xA0;<\/span><span style=\"font-weight: 400\">&#xA0;&#xA0;<\/span><\/p>\n<p><span style=\"font-weight: 400\">The objective, therefore, isn&#x2019;t to completely eliminate the possibility of a late arrival &#x2014; because that&#x2019;s not possible &#x2014; but instead to have strategies ready to go as required, and an <a href=\"https:\/\/www.clarizen.com\/product\/\" target=\"_blank\" rel=\"noopener noreferrer\">enterprise-grade project management system like Planview AdaptiveWork<\/a> behind them to enable visibility, control, tracking, reporting and communication. &#xA0;&#xA0;<\/span><\/p>\n<p><b>Learn more by scheduling your live guided demo of Planview AdaptiveWork, or start your fully-fledged 30-day free trial today.<\/b><\/p>\n<p><\/p>\n<div class=\"client-logo\"> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Siemens Energy\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/08\/siemens_energy-200x100.png\" alt=\"Siemens Energy\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"IIROC Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/07\/IIROC_logo-200x100.gif\" alt=\"IIROC Success\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Financial Services Institution\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/04\/FINANCIAL-SERVICES-IMG-200x100.jpg\" alt=\"Financial Services Institution\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"M Squared\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/03\/m-squared-logo-200x100.jpg\" alt=\"M Squared\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Aliancys Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/12\/aoc_aliancys-logo-800x400-200x100.jpg\" alt=\"Aliancys Success\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Bonfiglioli Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/11\/bonfiglioli_logo-800x400-200x100.jpg\" alt=\"Bonfiglioli Success\"><\/a><\/div>\n","protected":false},"excerpt":{"rendered":"<p>If you&#x2019;re at the helm of a project that has fallen behind schedule, then be assured that you aren&#x2019;t alone. Despite the fact that the science of project management has been around for decades and the profession is booming, most projects still fail to reach the finish line on time. In fact, a study published&#8230;<\/p>\n","protected":false},"author":205,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-17243","post","type-post","status-publish","format-standard","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Project Schedule Overruns: How to Prevent Delays from Becoming Disasters<\/title>\n<meta name=\"description\" content=\"To avoid major issues, here are four strategies that can help prevent (often inevitable) schedule delays from becoming catastrophic disasters:\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/project-schedule-overruns-how-to-prevent-delays-from-becoming-disasters\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Project Schedule Overruns: How to Prevent Delays from Becoming Disasters\" \/>\n<meta property=\"og:description\" content=\"To avoid major issues, here are four strategies that can help prevent (often inevitable) schedule delays from becoming catastrophic disasters:\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blog.planview.com\/project-schedule-overruns-how-to-prevent-delays-from-becoming-disasters\/\" \/>\n<meta property=\"og:site_name\" content=\"Planview Blog\" \/>\n<meta property=\"article:publisher\" content=\"http:\/\/www.facebook.com\/pages\/Planview-Inc\/89422974772\" 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