{"id":16935,"date":"2019-05-08T00:00:00","date_gmt":"2019-05-08T05:00:00","guid":{"rendered":"https:\/\/blog.planview.com\/how-to-sign-off-on-a-project-properly\/"},"modified":"2019-05-08T00:00:00","modified_gmt":"2019-05-08T05:00:00","slug":"how-to-sign-off-on-a-project-properly","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/how-to-sign-off-on-a-project-properly\/","title":{"rendered":"How to Sign Off on a Project Properly"},"content":{"rendered":"<p> <!-- .post-meta --><\/p>\n<p><span style=\"font-weight: 400\">As the end of a project nears feelings can be mixed, often lying somewhere between joy at a job well done or relief that it will finally be over. What often gets missed out on however,<\/span><a href=\"\/shouldnt-skip-closure-phase-project\"><span style=\"font-weight: 400\"> at the stage when final deliverables are being handed over<\/span><\/a><span style=\"font-weight: 400\"> or an end date is approaching, is what is actually supposed to happen right at the end, the &#x201C;turning off the lights&#x201D; moment that brings proper closure to the project.<\/span><\/p>\n<p><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/05\/How-to-Sign-Off-a-Project-Properly.jpg\" alt height=\"400\"><\/p>\n<p><span style=\"font-weight: 400\">Project sign off is not necessarily difficult but doing it badly can have lingering long-term effects and doing it well can add significant value to the project completed. So, it&#x2019;s easy to see why knowing how to sign off on a project becomes a necessary skill for a PM, though it&#x2019;s one that can only be experienced first-hand relatively rarely.<\/span><\/p>\n<p><b>How to Sign Off on a Project<\/b><\/p>\n<p><b>Recheck check-lists and to-do notes<\/b><\/p>\n<p><span style=\"font-weight: 400\">While the push to close out a project is on it can be surprisingly easy to forget small (or even larger) deliverables or elements of the project. These are often contained in clarifications and client meetings and never make it to be included on a project plan. It&#x2019;s always a good thing to go back over the notes for such meetings and individual task-strand checklists to make sure the client is getting everything that was promised.<\/span><\/p>\n<p><b>Request client signoff<\/b><\/p>\n<p><span style=\"font-weight: 400\">After checking that, you can contact the relevant client-side stakeholders to ask them to perform the same checks on their side and, if they are satisfied, to <\/span><a href=\"https:\/\/success.clarizen.com\/hc\/en-us\/community\/posts\/203976448-Creating-a-sign-off-workflow-document\"><span style=\"font-weight: 400\">give project sign off<\/span><\/a><span style=\"font-weight: 400\"> for the deliverables and overall contract.<\/span><\/p>\n<p><b>Have a project review<\/b><\/p>\n<p><span style=\"font-weight: 400\">An excellent way to gain more value from the project is to conduct a post-mortem with team leaders, the whole team or other stakeholders. This will reveal important information about processes and how they functioned, such as what worked well, what didn&#x2019;t and what should be done differently in the future.<\/span><\/p>\n<div id=\"content-cta\">\n<div id=\"content-cta-text\">Increase your business agility with Planview AdaptiveWork&#x2019;s project management software<\/div>\n<div id=\"content-cta-button\"><a href=\"https:\/\/www.clarizen.com\/resource\/product-tour\/\">Take a Product Tour<\/a><\/div>\n<\/div>\n<p><b>Request client feedback<\/b><\/p>\n<p><span style=\"font-weight: 400\">After they have given project sign off from their end, it can also be very beneficial to ask the client to give honest feedback about how the project went. Getting an outside view on your team&#x2019;s work can be invaluable for improving how you work moving forward.<\/span><\/p>\n<p><b>Release your team<\/b><\/p>\n<p><span style=\"font-weight: 400\">A team is a gathering of resources with the specific skills required to perform the job at hadn, but after project sign off, the need for that specific team make-up is no longer there. This is an excellent <\/span><a href=\"http:\/\/www.clarizen.com\/unique-ways-to-say-thank-you-to-your-team\/\"><span style=\"font-weight: 400\">opportunity to thank everyone for their hard work and even to celebrate<\/span><\/a><span style=\"font-weight: 400\"> properly by having a party or at least something fun in the office, before the team splits up and start on new projects.<\/span><\/p>\n<p><b>Archive documents<\/b><\/p>\n<p><span style=\"font-weight: 400\">Though it might seem that many of the documents used throughout the project will have little further relevance, experience will tell you that the same situations and structures will almost definitely arise again. Take the time to clearly identify and store everything that has been used. A <\/span><a href=\"http:\/\/www.clarizen.com\/\"><span style=\"font-weight: 400\">cloud-based project management tool like Planview AdaptiveWork<\/span><\/a><span style=\"font-weight: 400\"> is perfect for allowing quick and easy access to project documents.<\/span><\/p>\n<p><b>Write a brief report<\/b><\/p>\n<p><span style=\"font-weight: 400\">To finish up the project sign off process, write a small report for yourself and other stakeholders or executives. Briefly describe how closely the project adhered to the initial project plan, what risks or issues occurred and whether the project was a success in general.<\/span><\/p>\n<p><\/p>\n<div class=\"client-logo\"> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Siemens Energy\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/08\/siemens_energy-200x100.png\" alt=\"Siemens Energy\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"IIROC Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/07\/IIROC_logo-200x100.gif\" alt=\"IIROC Success\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Financial Services Institution\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/04\/FINANCIAL-SERVICES-IMG-200x100.jpg\" alt=\"Financial Services Institution\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"M Squared\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/03\/m-squared-logo-200x100.jpg\" alt=\"M Squared\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Aliancys Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/12\/aoc_aliancys-logo-800x400-200x100.jpg\" alt=\"Aliancys Success\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Bonfiglioli Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/11\/bonfiglioli_logo-800x400-200x100.jpg\" alt=\"Bonfiglioli Success\"><\/a><\/div>\n","protected":false},"excerpt":{"rendered":"<p>As the end of a project nears feelings can be mixed, often lying somewhere between joy at a job well done or relief that it will finally be over. What often gets missed out on however, at the stage when final deliverables are being handed over or an end date is approaching, is what is&#8230;<\/p>\n","protected":false},"author":205,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-16935","post","type-post","status-publish","format-standard","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Sign Off on a Project Properly<\/title>\n<meta name=\"description\" content=\"Here is everything a project manager needs to know about signing 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