{"id":15565,"date":"2021-10-28T09:10:56","date_gmt":"2021-10-28T14:10:56","guid":{"rendered":"https:\/\/blog.planview.com\/?p=15565"},"modified":"2021-10-28T09:10:58","modified_gmt":"2021-10-28T14:10:58","slug":"an-insiders-guide-to-modern-ppm-evolving-approaches-and-technology","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/an-insiders-guide-to-modern-ppm-evolving-approaches-and-technology\/","title":{"rendered":"An Insider&#8217;s Guide to Modern PPM: Evolving Approaches and Technology"},"content":{"rendered":"\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2021\/10\/insiders-guide-cropped-1024x576.jpg\" alt=\"\" class=\"wp-image-15566\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2021\/10\/insiders-guide-cropped-1024x576.jpg 1024w, https:\/\/blog.planview.com\/wp-content\/uploads\/2021\/10\/insiders-guide-cropped-300x169.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2021\/10\/insiders-guide-cropped-150x84.jpg 150w, https:\/\/blog.planview.com\/wp-content\/uploads\/2021\/10\/insiders-guide-cropped-768x432.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2021\/10\/insiders-guide-cropped.jpg 1280w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>PMOs are in a state of transition: ever shifting to support different teams, ways of working, strategic objectives, transformation programs, priorities, and more. Managing this level of complexity and constant change requires a modern approach to PPM \u2013 one that positions the PMO to become a more strategic creator of business value.<\/p>\n\n\n\n<p>\u201c<a href=\"https:\/\/info.planview.com\/insiders-guide-modern-ppm-_ebook_prm_en_reg.html\" target=\"_blank\" rel=\"noreferrer noopener\">The Insider&#8217;s Guide to Modern PPM<\/a>\u201d defines what this means and the competencies needed to confidently and effectively traverse the journey. Befitting a novel approach, this is a different type of buyer\u2019s guide. It focuses on how PMOs should evolve in the context of four dimensions of modern PPM:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Empowered Teams<\/li><li>Adaptive Portfolio Planning and Funding<\/li><li>Flexible Capacity Planning<\/li><li>Enhanced Visibility and Streamlined Governance<\/li><\/ul>\n\n\n\n<p>Intrigued? The Insider\u2019s Guide also presents the critical capabilities essential to each dimension as well as technologies that can facilitate the journey. In the meantime, here is a short summary of all four dimensions.<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.planview.com\/an-insiders-guide-to-modern-ppm-evolving-approaches-and-technology\/#Empowered_Teams\" >Empowered Teams<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.planview.com\/an-insiders-guide-to-modern-ppm-evolving-approaches-and-technology\/#Adaptive_Portfolio_Planning_and_Funding\" >Adaptive Portfolio Planning and Funding<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/blog.planview.com\/an-insiders-guide-to-modern-ppm-evolving-approaches-and-technology\/#Flexible_Capacity_Planning\" >Flexible Capacity Planning<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/blog.planview.com\/an-insiders-guide-to-modern-ppm-evolving-approaches-and-technology\/#Enhanced_Visibility_and_Streamlined_Governance\" >Enhanced Visibility and Streamlined Governance<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Empowered_Teams\"><\/span><strong>Empowered Teams<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Empowered teams deliver business value. Consequently, modernizing PPM means supporting teams no matter what methodology they use \u2013 from waterfall projects, to collaborative, to Lean-Agile approaches to work delivery and beyond.<\/p>\n\n\n\n<p>For example, a project team focused on tasks and project plans has different needs than Agile teams focused on flow and throughput. Critical capabilities for empowering teams are equipping them with the right technologies and applications based on their chosen methodologies. PMOs should also focus on program management to facilitate high-quality outcomes across teams.<\/p>\n\n\n\n<p>Modern PPM software enables PMOs to link all types of work back into the integrated strategy and portfolio plans. This ensures that stakeholders retain visibility into status, dependencies, and strategic alignment \u2013 and can adjust as needed.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/info.planview.com\/cwow-breaking-the-status-quo-_ebook_gen_en_reg.html\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"200\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2021\/08\/v.a-planview-CWOW-ebook-banners_800x200.jpg\" alt=\"\" class=\"wp-image-15422\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2021\/08\/v.a-planview-CWOW-ebook-banners_800x200.jpg 800w, https:\/\/blog.planview.com\/wp-content\/uploads\/2021\/08\/v.a-planview-CWOW-ebook-banners_800x200-300x75.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2021\/08\/v.a-planview-CWOW-ebook-banners_800x200-150x38.jpg 150w, https:\/\/blog.planview.com\/wp-content\/uploads\/2021\/08\/v.a-planview-CWOW-ebook-banners_800x200-768x192.jpg 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/a><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Adaptive_Portfolio_Planning_and_Funding\"><\/span><strong>Adaptive Portfolio Planning and Funding<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>In modern PPM, portfolio planning focuses on outcomes and benefits, rather than tasks and outputs. This is a transition away from projects towards programs and product-centric delivery. Planning becomes more continuous, and funding becomes more flexible, enabling PMOs to realign quicker as things change.<\/p>\n\n\n\n<p>PMOs should explore PPM solutions that can facilitate incremental funding and associate funding with defined business outcomes. Scenario planning is also a critical capability, such as modelling reallocation of both funding and capacity within and between portfolios to understand impacts and balance trade-offs.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Flexible_Capacity_Planning\"><\/span><strong>Flexible <\/strong><strong>Capacity Planning<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>With the movement towards cross-functional, empowered teams, capacity planning becomes more about team-level support. Modern, flexible resource capacity planning is not just about selecting the right people and teams and assigning them to the right work. It\u2019s also about making intelligent adjustments when demands and priorities change \u2013 as they often do.<\/p>\n\n\n\n<p>Modern PPM software can facilitate capacity planning via capabilities such as modeling realignment of resources and teams across the portfolio, taking current work into consideration. Advanced solutions can also help support empowered teams and manage the constraints and dependencies across teams, shared resources, and teams-of-teams.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Enhanced_Visibility_and_Streamlined_Governance\"><\/span><strong>Enhanced Visibility and Streamlined Governance<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>With teams assuming more responsibility for day-to-day execution, PMOs are in a prime position to lead the way toward a more flexible, streamlined approach to governance. Gone are the days of rigor and control &#8211; the right level of governance enables faster decision-making, often at the team level, as well as delivery of products and services that add value.<\/p>\n\n\n\n<p>Modern PPM solutions provide the analytics and visibility needed to track progress, manage dependencies between teams, and mitigate risk. Teams need guidance on what decisions they can make and which ones to escalate to management. PMOs increase speed with clear guidelines and actively work with stakeholders to create executive line of sight to establish KPIs and OKRs that can quickly identify the need to pivot, adjust funding or capacity, or deprioritize.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/info.planview.com\/pmo-leader-e1-_demo-on-demand_prm_en_reg.html\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" width=\"801\" height=\"200\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/planview-ondemand-demo-PMO-leader-for-PVE1-with-logo_blog-800x200.jpg\" alt=\"planview-ondemand-demo-PMO-leader-for-PVE1\" class=\"wp-image-13465\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/planview-ondemand-demo-PMO-leader-for-PVE1-with-logo_blog-800x200.jpg 801w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/planview-ondemand-demo-PMO-leader-for-PVE1-with-logo_blog-800x200-300x75.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/planview-ondemand-demo-PMO-leader-for-PVE1-with-logo_blog-800x200-768x192.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/planview-ondemand-demo-PMO-leader-for-PVE1-with-logo_blog-800x200-750x187.jpg 750w\" sizes=\"auto, (max-width: 801px) 100vw, 801px\" \/><\/a><\/figure>\n\n\n\n<p>By honing these four dimensions \u2013 team delivery, portfolio planning and funding, capacity planning, and visibility and governance \u2013 PMOs can become better at navigating change. This modern PPM approach sets up the organization to quickly realign to shifting priorities and adapt to new ways of working. PMOs can build organizational agility and increase responsiveness while accelerating on-strategy delivery. &nbsp;<\/p>\n\n\n\n<p>The journey starts with the PMO\u2019s own evolution towards becoming a more strategic business advisor, enabler of teams, and driver of value. When this is the goal, traditional PPM tools and methodologies simply don\u2019t suffice. Modern PPM software provides the intelligence and capabilities needed to keep the organization delivering on strategy and pivot quickly.<\/p>\n\n\n\n<p>Making this transition effectively is also about finding the right partner that appreciates the uniqueness of each business and has guided many through the journey. Look for a partner that:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Understands where your organization is today, the key components that need to change, and achievable steps in that journey<\/li><li>Can adapt when different parts of your organization are in different stages<\/li><li>Allows you to create a roadmap to successfully guide your transformation journey through today\u2019s hybrid reality<\/li><\/ul>\n\n\n\n<p>Use \u201c<a rel=\"noreferrer noopener\" href=\"https:\/\/info.planview.com\/insiders-guide-modern-ppm-_ebook_prm_en_reg.html\" target=\"_blank\" class=\"ek-link\">The Insider&#8217;s Guide to Modern PPM<\/a>\u201d to help your PMO find the right solution.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>PMOs are in a state of transition: ever shifting to support different teams, ways of working, strategic objectives, transformation programs, priorities, and more. Managing this level of complexity and constant change requires a modern approach to PPM \u2013 one that positions the PMO to become a more strategic creator of business value. \u201cThe Insider&#8217;s Guide&#8230;<\/p>\n","protected":false},"author":95,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":3,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-15565","post","type-post","status-publish","format-standard","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>An Insider&#039;s Guide to Modern PPM: Evolving Approaches and Technology - Planview Blog<\/title>\n<meta name=\"description\" content=\"Quickly get up to speed on the four dimensions of modernizing project portfolio management with this informative blog post.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/an-insiders-guide-to-modern-ppm-evolving-approaches-and-technology\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"An Insider&#039;s Guide to Modern PPM: Evolving Approaches and Technology\" \/>\n<meta property=\"og:description\" content=\"Quickly get up to speed on the four dimensions of modernizing project portfolio management with this informative blog post.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blog.planview.com\/an-insiders-guide-to-modern-ppm-evolving-approaches-and-technology\/\" \/>\n<meta property=\"og:site_name\" content=\"Planview Blog\" \/>\n<meta property=\"article:publisher\" content=\"http:\/\/www.facebook.com\/pages\/Planview-Inc\/89422974772\" \/>\n<meta property=\"article:published_time\" content=\"2021-10-28T14:10:56+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2021-10-28T14:10:58+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2021\/10\/insiders-guide-cropped-1024x576.jpg\" \/>\n<meta name=\"author\" content=\"Angie Parsons\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@Planview\" \/>\n<meta name=\"twitter:site\" content=\"@Planview\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Angie Parsons\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/blog.planview.com\/an-insiders-guide-to-modern-ppm-evolving-approaches-and-technology\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/blog.planview.com\/an-insiders-guide-to-modern-ppm-evolving-approaches-and-technology\/\"},\"author\":{\"name\":\"Angie Parsons\",\"@id\":\"https:\/\/blog.planview.com\/#\/schema\/person\/d8259f3d93f42aa59331edde44262cc9\"},\"headline\":\"An Insider&#8217;s Guide to Modern PPM: Evolving Approaches and Technology\",\"datePublished\":\"2021-10-28T14:10:56+00:00\",\"dateModified\":\"2021-10-28T14:10:58+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/blog.planview.com\/an-insiders-guide-to-modern-ppm-evolving-approaches-and-technology\/\"},\"wordCount\":817,\"publisher\":{\"@id\":\"https:\/\/blog.planview.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/blog.planview.com\/an-insiders-guide-to-modern-ppm-evolving-approaches-and-technology\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/blog.planview.com\/wp-content\/uploads\/2021\/10\/insiders-guide-cropped-1024x576.jpg\",\"articleSection\":[\"Project Portfolio Management\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/blog.planview.com\/an-insiders-guide-to-modern-ppm-evolving-approaches-and-technology\/\",\"url\":\"https:\/\/blog.planview.com\/an-insiders-guide-to-modern-ppm-evolving-approaches-and-technology\/\",\"name\":\"An Insider's Guide to Modern PPM: Evolving Approaches and Technology - 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