{"id":13406,"date":"2020-05-21T06:00:00","date_gmt":"2020-05-21T11:00:00","guid":{"rendered":"https:\/\/blog.planview.com\/?p=13406"},"modified":"2020-05-20T15:29:20","modified_gmt":"2020-05-20T20:29:20","slug":"file-sharing-in-project-management-a-quick-guide","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/file-sharing-in-project-management-a-quick-guide\/","title":{"rendered":"File Sharing in Project Management: A Quick Guide"},"content":{"rendered":"<p><span data-contrast=\"auto\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13509\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/file-sharing-in-project-management.gif\" alt=\"file sharing in project management\" width=\"800\" height=\"450\" \/>A big part of being an effective project manager is\u00a0<\/span><span data-contrast=\"auto\">being able<\/span><span data-contrast=\"auto\">\u00a0to\u00a0<\/span><span data-contrast=\"auto\">streamline file sharing in project management.<\/span><span data-contrast=\"auto\">\u00a0<\/span><span data-contrast=\"auto\">A file sharing system can go a long way in\u00a0<\/span><span data-contrast=\"auto\">minimizing\u00a0<\/span><span data-contrast=\"auto\">bottlenecks and other setbacks.\u00a0<\/span><span data-contrast=\"auto\">It gives team members and external collaborators access to up-to-date<\/span><span data-contrast=\"auto\">\u00a0<\/span><span data-contrast=\"auto\">information, while also <\/span><span data-contrast=\"auto\">providing<\/span><span data-contrast=\"auto\">\u00a0a<\/span><span data-contrast=\"auto\">n avenue\u00a0<\/span><span data-contrast=\"auto\">for<\/span><span data-contrast=\"auto\">\u00a0management and\u00a0<\/span><span data-contrast=\"auto\">stakeholders<\/span><span data-contrast=\"auto\">\u00a0to contribute\u00a0<\/span><span data-contrast=\"auto\">to the project.<\/span><span data-contrast=\"auto\">\u00a0In other words,\u00a0<\/span><span data-contrast=\"auto\">the system\u00a0<\/span><span data-contrast=\"auto\">keeps everyone on the same page by ensuring all parties are working with the same data.<\/span><span data-contrast=\"auto\">\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">In this article, we\u2019re going to look at how your file sharing platform can become an invaluable tool\u00a0<\/span><span data-contrast=\"auto\">for\u00a0<\/span><a href=https:\/\/www.planview.com\/products-solutions\/products\/projectplace\/file-sharing-document-management\/><span data-contrast=\"none\">expediting tasks and facilitating smooth collaboration<\/span><\/a><span data-contrast=\"auto\">.<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.planview.com\/file-sharing-in-project-management-a-quick-guide\/#What_is_file_sharing_in_project_management\" >What is file sharing in project management?\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.planview.com\/file-sharing-in-project-management-a-quick-guide\/#What_to_look_for_in_a_file_sharing_platform\" >What to look for in a file sharing platform\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/blog.planview.com\/file-sharing-in-project-management-a-quick-guide\/#Get_the_most_from_file_sharing_in_project_management\" >Get the most from file sharing in project management\u00a0<\/a><\/li><\/ul><\/nav><\/div>\n<h2 aria-level=\"2\"><span class=\"ez-toc-section\" id=\"What_is_file_sharing_in_project_management\"><\/span><span data-contrast=\"none\">What is file sharing in project management?<\/span><span data-ccp-props=\"{&quot;335559738&quot;:40}\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span data-contrast=\"auto\">Simply put, file sharing is the exchange of<\/span><span data-contrast=\"auto\">\u00a0company assets, like documents and multimedia files,<\/span><span data-contrast=\"auto\">\u00a0<\/span><span data-contrast=\"auto\">between team members<\/span><span data-contrast=\"auto\">\u00a0and departments<\/span><span data-contrast=\"auto\">.<\/span><span data-contrast=\"auto\">\u00a0Now that cloud-based tools have become the norm,\u00a0<\/span><span data-contrast=\"auto\">most organizations\u00a0<\/span><span data-contrast=\"auto\">have moved<\/span><span data-contrast=\"auto\">\u00a0away from physical storage devices like\u00a0<\/span><span data-contrast=\"auto\">hard drives and USB drive<\/span><span data-contrast=\"auto\">s in exchange for online<\/span><span data-contrast=\"auto\">\u00a0document management services.<\/span><span data-contrast=\"auto\">\u00a0These platforms<\/span><span data-contrast=\"auto\">\u00a0allow authorized users to access files from their computer, tablet, or smartphone<\/span><span data-contrast=\"auto\">\u00a0<\/span><span data-contrast=\"auto\">anywhere they have internet access<\/span><span data-contrast=\"auto\">.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Some of the advantages of cloud-based file sharing include<\/span><span data-contrast=\"auto\">:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Improved accessibility:\u00a0<\/span><\/b><span data-contrast=\"auto\">Team members<\/span><span data-contrast=\"auto\">\u00a0have on-demand access to important files when they\u2019re outside of the office<\/span><span data-contrast=\"auto\">\u00a0and can download, share, or modify documents<\/span><span data-contrast=\"auto\">\u00a0at any given time<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Greater collaboration:<\/span><\/b><span data-contrast=\"auto\">\u00a0<\/span><span data-contrast=\"auto\">Having a dedicated file repository\u00a0<\/span><span data-contrast=\"auto\">helps keep everyone on the same page by\u00a0<\/span><span data-contrast=\"auto\">giving everyone access to the same relevant\u00a0<\/span><span data-contrast=\"auto\">files<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Data consistency:\u00a0<\/span><\/b><span data-contrast=\"auto\">Requiring teams to download digital assets from a file sharing platform makes it easier to<\/span><span data-contrast=\"auto\">\u00a0ensure teams are working with the most up-to-date\u00a0<\/span><span data-contrast=\"auto\">versions<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" aria-setsize=\"-1\" data-aria-posinset=\"4\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Automatic backups:\u00a0<\/span><\/b><span data-contrast=\"auto\">Cloud-based storage is routinely backed up, meaning your company assets are\u00a0<\/span><span data-contrast=\"auto\">better\u00a0<\/span><span data-contrast=\"auto\">protected from\u00a0<\/span><span data-contrast=\"auto\">crashes<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">Now that\u00a0<\/span><span data-contrast=\"auto\">we\u2019ve<\/span><span data-contrast=\"auto\">\u00a0looked at some of the benefits of file sharing,\u00a0<\/span><span data-contrast=\"auto\">let\u2019s discuss which kind of\u00a0<\/span><span data-contrast=\"auto\">platform is great for project management<\/span><span data-contrast=\"auto\">. <a href=\"https:\/\/info.planview.com\/6-steps-accelerate-project-planning-and-delivery-_ebook_cwm_en_reg.html\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-13321 size-large\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/03\/Get-work-done-faster-3-1024x257.jpg\" alt=\"Get Work Done Faster Ebook\" width=\"1024\" height=\"257\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/03\/Get-work-done-faster-3-1024x257.jpg 1024w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/03\/Get-work-done-faster-3-300x75.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/03\/Get-work-done-faster-3-768x193.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/03\/Get-work-done-faster-3-750x188.jpg 750w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/03\/Get-work-done-faster-3.jpg 1364w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"What_to_look_for_in_a_file_sharing_platform\"><\/span><span data-contrast=\"none\">What to look for in a file sharing platform<\/span><span data-ccp-props=\"{&quot;335559738&quot;:40}\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span data-contrast=\"auto\">There are\u00a0<\/span><span data-contrast=\"auto\">a number of<\/span><span data-contrast=\"auto\">\u00a0online file sharing platforms to choose from, so finding the right one for your\u00a0<\/span><span data-contrast=\"auto\">teams<\/span><span data-contrast=\"auto\">\u00a0can\u00a0<\/span><span data-contrast=\"auto\">seem\u00a0<\/span><span data-contrast=\"auto\">daunting<\/span><span data-contrast=\"auto\">.\u00a0<\/span><span data-contrast=\"auto\">Maximizing<\/span><span data-contrast=\"auto\">\u00a0file sharing in project management<\/span><span data-contrast=\"auto\">\u00a0requires\u00a0<\/span><span data-contrast=\"auto\">more than a<\/span><span data-contrast=\"auto\">\u00a0simple\u00a0<\/span><span data-contrast=\"auto\">online database. You need a\u00a0<\/span><span data-contrast=\"auto\">collection of document management tools that make it easier to organize and share\u00a0<\/span><span data-contrast=\"auto\">company files with internal and external collaborators.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Here are some\u00a0<\/span><a href=https:\/\/www.planview.com\/products-solutions\/products\/projectplace\/file-sharing-document-management\/><span data-contrast=\"none\">essential features to<\/span><span data-contrast=\"none\">\u00a0look for<\/span><\/a><span data-contrast=\"auto\">\u00a0when selecting a file sharing platform\u00a0<\/span><span data-contrast=\"auto\">for your company.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3><span data-contrast=\"none\">1. High-level security\u00a0<\/span><\/h3>\n<p><span data-contrast=\"auto\">Cybersecurity should be your top concern when\u00a0<\/span><span data-contrast=\"auto\">selecting<\/span><span data-contrast=\"auto\">\u00a0<\/span><span data-contrast=\"auto\">a file sharing platform for project management.\u00a0<\/span><span data-contrast=\"auto\">That\u2019s<\/span><span data-contrast=\"auto\">\u00a0because data breaches are costly and can end up\u00a0<\/span><span data-contrast=\"auto\">setting<\/span><span data-contrast=\"auto\">\u00a0your organization\u00a0<\/span><span data-contrast=\"auto\">back\u00a0<\/span><span data-contrast=\"auto\">millions<\/span><span data-contrast=\"auto\">\u00a0of dollars<\/span><span data-contrast=\"auto\">\u00a0<\/span><span data-contrast=\"auto\">from<\/span><span data-contrast=\"auto\">\u00a0stoppage,<\/span><span data-contrast=\"auto\">\u00a0<\/span><span data-contrast=\"auto\">lost business<\/span><span data-contrast=\"auto\">,<\/span><span data-contrast=\"auto\">\u00a0and regulatory fines.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">According to\u00a0<\/span><a title=\"\" href=\"https:\/\/www.ibm.com\/security\/data-breach\" target=\"_blank\" rel=\"noopener noreferrer\"><span data-contrast=\"none\">IBM Security\u2019s 2019 Cost of a Data Breach Report<\/span><\/a><span data-contrast=\"auto\">, the average cost\u00a0<\/span><span data-contrast=\"auto\">of a data breach is $3.92 million.<\/span><span data-contrast=\"auto\">\u00a0<\/span><span data-contrast=\"auto\">You can minimize the risk of data breaches by choosing a\u00a0<\/span><a href=\"https:\/\/www.planview.com\/products-solutions\/products\/projectplace\/projectplace-security\/\"><span data-contrast=\"none\">secure\u00a0<\/span><span data-contrast=\"none\">file sharing platform<\/span><\/a><span data-contrast=\"auto\">\u00a0that<\/span><span data-contrast=\"auto\">:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"5\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Encrypts\u00a0<\/span><span data-contrast=\"auto\">documents stored on the platform\u00a0<\/span><b><span data-contrast=\"auto\">and\u00a0<\/span><\/b><span data-contrast=\"auto\">data in transit<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"5\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Stores<\/span><span data-contrast=\"auto\">\u00a0user data in a separate\u00a0<\/span><span data-contrast=\"auto\">database<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"5\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"auto\">Offers two- or multi-factor authentication<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">Along with protection from external threats, your\u00a0<\/span><span data-contrast=\"auto\">file sharing platform\u00a0<\/span><span data-contrast=\"auto\">should\u00a0<\/span><span data-contrast=\"auto\">allow you to set access rights and restrictions based on teams, departments, and<\/span><span data-contrast=\"auto\">\u00a0individual workers.\u00a0<\/span><span data-contrast=\"auto\">T<\/span><span data-contrast=\"auto\">hat\u00a0<\/span><span data-contrast=\"auto\">way, team members and external collaborators\u00a0<\/span><span data-contrast=\"auto\">can<\/span><span data-contrast=\"auto\">\u00a0access all relevant information<\/span><span data-contrast=\"auto\">\u00a0<\/span><span data-contrast=\"auto\">but will not be\u00a0<\/span><span data-contrast=\"auto\">able to view sensitive<\/span><span data-contrast=\"auto\">\u00a0<\/span><span data-contrast=\"auto\">high-level\u00a0<\/span><span data-contrast=\"auto\">documents<\/span><span data-contrast=\"auto\">.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3><span data-contrast=\"none\">2. Advanced versioning capabilities<\/span><\/h3>\n<p><span data-contrast=\"auto\">When\u00a0<\/span><span data-contrast=\"auto\">multiple<\/span><span data-contrast=\"auto\">\u00a0people are collaborating on the same document<\/span><span data-contrast=\"auto\">, mistakes are bound to happen. Someone may enter the wrong data in a spreadsheet or\u00a0<\/span><span data-contrast=\"auto\">share\u00a0<\/span><span data-contrast=\"auto\">an\u00a0<\/span><span data-contrast=\"auto\">obsolete<\/span><span data-contrast=\"auto\">\u00a0report with outdated information.<\/span><span data-contrast=\"auto\">\u00a0Versioning features can stop these blunders from<\/span><span data-contrast=\"auto\">\u00a0snowballing int<\/span><span data-contrast=\"auto\">o bigger problem<\/span><span data-contrast=\"auto\">s\u00a0<\/span><span data-contrast=\"auto\">that<\/span><span data-contrast=\"auto\">\u00a0cause unnecessary setbacks<\/span><span data-contrast=\"auto\"> and <\/span><span data-contrast=\"auto\">result in missed<\/span><span data-contrast=\"auto\">\u00a0deadlines<\/span><span data-contrast=\"auto\">. Key versioning\u00a0<\/span><span data-contrast=\"auto\">features\u00a0<\/span><span data-contrast=\"auto\">to look for include:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">History feature\u00a0<\/span><span data-contrast=\"auto\">that list<\/span><span data-contrast=\"auto\">s all<\/span><span data-contrast=\"auto\">\u00a0changes made to a document<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Rollbacks\u00a0<\/span><span data-contrast=\"auto\">for restoring documents to a previous version<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"6\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"auto\">Unique filenames for each version of a document generated\u00a0<\/span><span data-ccp-props=\"{&quot;134233279&quot;:true}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">The more people<\/span><span data-contrast=\"auto\">\u00a0<\/span><span data-contrast=\"auto\">access and edit<\/span><span data-contrast=\"auto\">\u00a0the same<\/span><span data-contrast=\"auto\">\u00a0documents, the easier it is for mistakes to\u00a0<\/span><span data-contrast=\"auto\">be made<\/span><span data-contrast=\"auto\">. Versioning features like these will help\u00a0<\/span><span data-contrast=\"auto\">you\u00a0<\/span><span data-contrast=\"auto\">identify<\/span><span data-contrast=\"auto\">\u00a0and correct\u00a0<\/span><span data-contrast=\"auto\">these errors<\/span><span data-contrast=\"auto\">\u00a0as soon as possible.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3><span data-contrast=\"none\">3. Centralized file storage<\/span><\/h3>\n<p><span data-contrast=\"auto\">When files are shared through emails and P2P applications, they can be difficult to track.<\/span><span data-contrast=\"auto\">\u00a0If you\u2019re managing multiple teams, you could wind up wasting a lot of<\/span><span data-contrast=\"auto\">\u00a0time reading old conversations and clicking through hyperlinks<\/span><span data-contrast=\"auto\">\u00a0while<\/span><span data-contrast=\"auto\"> looking for a particular file. <\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Centralized\u00a0<\/span><span data-contrast=\"auto\">file\u00a0<\/span><span data-contrast=\"auto\">storage\u00a0<\/span><span data-contrast=\"auto\">streamlines\u00a0<\/span><span data-contrast=\"auto\">collaboration\u00a0<\/span><span data-contrast=\"auto\">by allowing\u00a0<\/span><span data-contrast=\"auto\">authorized parties to access files from a central location<\/span><span data-contrast=\"auto\">. This makes it easier to keep track of your\u00a0<\/span><span data-contrast=\"auto\">documents, spreadsheets, contracts, and any other digital assets related to your project.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h2 aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Get_the_most_from_file_sharing_in_project_management\"><\/span><span data-contrast=\"none\">Get the most from file sharing in project management<\/span><span data-ccp-props=\"{&quot;335559738&quot;:40}\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=https:\/\/www.planview.com\/products-solutions\/products\/projectplace\/file-sharing-document-management\/><span data-contrast=\"none\">A good file sharing platform<\/span><\/a><span data-contrast=\"auto\">\u00a0serves as more than an online database. It acts as an essential project management tool that\u00a0<\/span><span data-contrast=\"auto\">deepens<\/span><span data-contrast=\"auto\">\u00a0collaboration, encourages team autonomy, and<\/span><span data-contrast=\"auto\">\u00a0reduces setbacks.<\/span><span data-contrast=\"auto\">\u00a0<\/span><span data-contrast=\"auto\">\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Learn more about file sharing and other ways you can enhance your project management skills by\u00a0<\/span><span data-contrast=\"auto\">downloading our eBook:\u00a0<\/span><a href=\"https:\/\/info.planview.com\/ebook-secrets-of-an-elite-project-manager-_ebook_cwm_en_reg.html?_ga=2.196743980.1693259852.1588609184-1989643252.1512055285&amp;_gac=1.128584062.1587756568.CjwKCAjwnIr1BRAWEiwA6GpwNe9A8mvOPRtWaP5OYZHKj9jaFdkPIAZSK3Go_-EXhRZRF1cCdEHCUhoC8HYQAvD_BwE\"><span data-contrast=\"none\">Secrets of an Elite Project Manager<\/span><\/a><span data-contrast=\"auto\">.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>A big part of being an effective project manager is\u00a0being able\u00a0to\u00a0streamline file sharing in project management.\u00a0A file sharing system can go a long way in\u00a0minimizing\u00a0bottlenecks and other setbacks.\u00a0It gives team members and external collaborators access to up-to-date\u00a0information, while also providing\u00a0an avenue\u00a0for\u00a0management and\u00a0stakeholders\u00a0to contribute\u00a0to the project.\u00a0In other words,\u00a0the system\u00a0keeps everyone on the same page by ensuring&#8230;<\/p>\n","protected":false},"author":188,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[38],"tags":[],"class_list":["post-13406","post","type-post","status-publish","format-standard","hentry","category-work-collaboration"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - 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