{"id":12032,"date":"2020-04-23T08:45:00","date_gmt":"2020-04-23T13:45:00","guid":{"rendered":"https:\/\/blog.planview.com\/?p=12032"},"modified":"2024-01-31T16:37:50","modified_gmt":"2024-01-31T22:37:50","slug":"the-science-of-kanban-visualization","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/the-science-of-kanban-visualization\/","title":{"rendered":"The Science of Kanban Visualization"},"content":{"rendered":"<p><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-13417 size-full\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/04\/The-Science-of-Kanban-Visualization.jpg\" alt=\"science of kanban visualization | Planview, Inc.\" width=\"800\" height=\"451\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/04\/The-Science-of-Kanban-Visualization.jpg 800w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/04\/The-Science-of-Kanban-Visualization-300x169.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/04\/The-Science-of-Kanban-Visualization-768x433.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/04\/The-Science-of-Kanban-Visualization-750x423.jpg 750w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/>Can visualizing your work really make that big of a difference in your productivity? The science of <\/span><a href=\"https:\/\/www.planview.com\/resources\/articles\/what-is-kanban\/\"><span style=\"font-weight: 400;\">Kanban<\/span><\/a><span style=\"font-weight: 400;\"> visualization points to yes.\u00a0<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><ul class='ez-toc-list-level-2' ><li class='ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.planview.com\/the-science-of-kanban-visualization\/#What_is_visualization\" >What is visualization?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.planview.com\/the-science-of-kanban-visualization\/#5_ways_to-do_lists_limit_productivity\" >5 ways to-do lists limit productivity<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-1'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/blog.planview.com\/the-science-of-kanban-visualization\/#Visualize_a_more_productive_future\" >Visualize a more productive future<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What_is_visualization\"><\/span><span style=\"font-weight: 400;\">What is visualization?<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If you\u2019re trying to be more productive, intentional, or efficient in your work or personal life, you\u2019ve probably heard about visualization. Visualization is a term that simply describes the process of <\/span><i><span style=\"font-weight: 400;\">making something visual. <\/span><\/i><span style=\"font-weight: 400;\">We usually use it to describe visualizing your work, by which we mean using <\/span><i><span style=\"font-weight: 400;\">visual cues<\/span><\/i><span style=\"font-weight: 400;\"> to manage your workflow (such as in Kanban), as opposed to written to-do lists.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Visualization can also describe the mindfulness practice of defining an objective, and bringing it to reality by \u201cvisualizing\u201d it into existence.<\/span><\/p>\n<blockquote><p><span style=\"font-weight: 400;\"> Olympic athletes, Formula 1 drivers, and NBA players all use the power of visualization to mentally prepare themselves for achieving greatness.\u00a0<\/span><\/p><\/blockquote>\n<p><span style=\"font-weight: 400;\">Although this might sound a little fluffy, it\u2019s backed by science. For athletes, science has shown that <\/span><a href=\"https:\/\/www.nytimes.com\/2014\/02\/23\/sports\/olympics\/olympians-use-imagery-as-mental-training.html\"><span style=\"font-weight: 400;\">visualizing practicing a movement<\/span><\/a><span style=\"font-weight: 400;\"> is as effective as actually practicing it. This is because visualization and action are intimately connected, involving the motor cortex. Thinking about our body doing something\u2014raising an arm or walking forward\u2014activates the motor cortex directly.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Kanban is a workflow management method that combines the benefits of visualizing your work (managing your work in a visual way), with the power of mindfulness (creating new realities by visualizing them inside your mind). Looking into the science of Kanban visualization helps to explain how mastering your workflow is really about mastering your <\/span><i><span style=\"font-weight: 400;\">mindset.\u00a0<\/span><\/i><\/p>\n<h2><span class=\"ez-toc-section\" id=\"5_ways_to-do_lists_limit_productivity\"><\/span><span style=\"font-weight: 400;\">5 ways to-do lists limit productivity<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">For many people, creating a to-do list is an action almost synonymous with productivity. While jotting down what needs to be done <\/span><i><span style=\"font-weight: 400;\">can <\/span><\/i><span style=\"font-weight: 400;\">be a useful way to clarify our own tasks, to-do lists can be incredibly limiting when we try to scale them to the team or organizational level.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s discuss why this frequently used approach can actually get in the way of our productivity.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Text vs. visual information<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">We are visual creatures, born and bred to process visual information. Reading text is a relatively new development, evolutionarily speaking. The purpose of any work organization aid (like a to-do list, or a <\/span><a href=\"https:\/\/www.planview.com\/resources\/articles\/what-is-kanban-board\/\"><span style=\"font-weight: 400;\">Kanban board<\/span><\/a><span style=\"font-weight: 400;\">) is to help us get more done.<\/span><\/p>\n<blockquote><p><span style=\"font-weight: 400;\">But processing a lot of text at once is cognitively exhausting. <\/span><\/p><\/blockquote>\n<p><span style=\"font-weight: 400;\">That\u2019s why, when we\u2019re in school, we often incorporate visual methods to help us learn what\u2019s in our textbooks: We use graphs, charts, color-coded systems, and flash cards. This helps us see and recognize what\u2019s important quickly.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Similarly, visual <a href=\"https:\/\/www.planview.com\/products-solutions\/solutions\/work-management\/\">work management<\/a> methods like Kanban help our eyes gravitate naturally to what\u2019s most important. If an item is on your written to-do list and the due date is looming, you have to keep track of that information. If it\u2019s on your <\/span><a href=\"https:\/\/www.planview.com\/resources\/guide\/kanban-project-management-virtual-teams\/what-is-an-online-kanban-board\/\"><span style=\"font-weight: 400;\">online Kanban board<\/span><\/a><span style=\"font-weight: 400;\">, it\u2019ll keep track of the deadline for you &#8212; changing color from white to yellow, and eventually to red, to signal an approaching due date or overdue task.<a href=\"https:\/\/info.planview.com\/kanban-101-_ebook_lad_en_reg.html\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-13416 size-full\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/04\/planview-kanban-101-ebook_800x200.jpg\" alt=\"Kanban 101 eBook banner\" width=\"800\" height=\"200\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/04\/planview-kanban-101-ebook_800x200.jpg 800w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/04\/planview-kanban-101-ebook_800x200-300x75.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/04\/planview-kanban-101-ebook_800x200-768x192.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/04\/planview-kanban-101-ebook_800x200-750x188.jpg 750w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/a>\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Not prioritized<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">To-do lists tend to operate as a sort of snapshot in time &#8212; you jot down whatever tasks are top of mind, and then start tackling them one by one.<\/span><\/p>\n<blockquote><p><span style=\"font-weight: 400;\">To-do lists usually aren\u2019t a true reflection of what we actually really need to be working on on a specific day. <\/span><\/p><\/blockquote>\n<p><span style=\"font-weight: 400;\">They\u2019re more of a reflection of what <\/span><i><span style=\"font-weight: 400;\">seems <\/span><\/i><span style=\"font-weight: 400;\">most important or urgent. But when you use Kanban visualization to organize your tasks, you can see what you <\/span><i><span style=\"font-weight: 400;\">actually <\/span><\/i><span style=\"font-weight: 400;\">need to be working on, and re-prioritize work as needed. You can accept new requests (or not) in the context of your other work.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">No beginning, no end<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">With to-do lists, it\u2019s very easy to let our workload get unwieldy. You can add and add and add tasks to the end of the to-do list to your heart\u2019s (dis)content. The problem with this is, the more you have in progress, the more energy and cognitive space you\u2019re having to devote to just keeping track of that work &#8212; meaning, the more you add to your list, the slower you\u2019ll be able to deliver the tasks on it.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Visual work management methods (like Kanban) often include ways to actively (and proactively) manage your individual and team capacity, helping you keep your workload reasonable so you can keep it moving to \u201cDone.\u201d Learn more about managing your workload in our article, <\/span><a href=\"https:\/\/www.planview.com\/resources\/articles\/wip-limits\/\"><span style=\"font-weight: 400;\">Why We Need WIP Limits<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Not synced<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">While there are some cloud-based, to-do list-type apps designed for teams, most people who use to-do lists day to day store them on a piece of paper, or on a notes app on their phone or computer.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The problem with this is that these to-do lists don\u2019t magically sync up with your coworkers\u2019 lists. They may not even sync up with the other software you might be using to manage your work. <\/span><\/p>\n<blockquote><p><span style=\"font-weight: 400;\">Unless you diligently groom your to-do list to keep it organized by priority and due date, your lists probably go \u201cstale\u201d (become inaccurate) quickly. <\/span><\/p><\/blockquote>\n<p><span style=\"font-weight: 400;\">It\u2019s likely that you start each day with a fresh to-do list, meaning that it\u2019s up to you to decide what goes on that list &#8212; without any context or record of any decisions previously made to prioritize one piece of work over another.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Not collaborative<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">To-do lists, at the individual level, don\u2019t inherently provide you with a way to communicate status, priority, or urgency &#8212; all essential bits of information required for collaboration. Even cloud-based to-do list tools that are designed for teams aren\u2019t necessarily great for high-level collaboration.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Imagine, for example, that you have five tasks on your team\u2019s list that are all equally important and urgent. There are also other tasks on your team\u2019s list of varying degrees of importance and urgency. The tool you\u2019re using only displays the name of the task, a due date, and who the task is assigned to at the list level. How do you communicate with your team about what tasks to do first? What does the team have to do to gather the information they need to prioritize these tasks?\u00a0<\/span><\/p>\n<blockquote><p><span style=\"font-weight: 400;\">With a <\/span><a href=\"https:\/\/www.planview.com\/products-solutions\/products\/leankit\/\"><span style=\"font-weight: 400;\">Kanban tool<\/span><\/a><span style=\"font-weight: 400;\">, you can use visual cues to communicate information such as priority and urgency. <\/span><\/p><\/blockquote>\n<p><span style=\"font-weight: 400;\">You can build your board to organize and order work items in a way that everyone understands. You can visualize process steps so that everyone understands, at a glance, exactly where each task is in your process. You can \u201cblock\u201d cards or move them backwards in the process if other, more pressing work needs to take higher priority.\u00a0<\/span><\/p>\n<h1><span class=\"ez-toc-section\" id=\"Visualize_a_more_productive_future\"><\/span><span style=\"font-weight: 400;\">Visualize a more productive future<\/span><span class=\"ez-toc-section-end\"><\/span><\/h1>\n<p><span style=\"font-weight: 400;\">Harnessing the power of visualization with Kanban can help your team get more done every day, by making the information you need easier to find, understand, and communicate.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Learn more about how to use the science of Kanban visualization to boost your team\u2019s productivity in our latest ebook, <\/span><a href=\"https:\/\/info.planview.com\/kanban-101-_ebook_lad_en_reg.html\"><span style=\"font-weight: 400;\">Kanban 101: Supercharge your team\u2019s productivity with visual project management<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Can visualizing your work really make that big of a difference in your productivity? The science of Kanban visualization points to yes.\u00a0 What is visualization? If you\u2019re trying to be more productive, intentional, or efficient in your work or personal life, you\u2019ve probably heard about visualization. Visualization is a term that simply describes the process&#8230;<\/p>\n","protected":false},"author":71,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":4,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[38],"tags":[],"class_list":["post-12032","post","type-post","status-publish","format-standard","hentry","category-work-collaboration"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>The Science of Kanban Visualization - Planview Blog<\/title>\n<meta name=\"description\" content=\"It might sound surprising, but to-do lists can actually hamper your productivity. Learn five reasons why Kanban visualization is a better alternative.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/the-science-of-kanban-visualization\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The Science of Kanban Visualization\" \/>\n<meta property=\"og:description\" content=\"It might sound surprising, but to-do lists can actually hamper your productivity. Learn five reasons why Kanban visualization is a better alternative.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blog.planview.com\/the-science-of-kanban-visualization\/\" \/>\n<meta property=\"og:site_name\" content=\"Planview Blog\" \/>\n<meta property=\"article:publisher\" content=\"http:\/\/www.facebook.com\/pages\/Planview-Inc\/89422974772\" \/>\n<meta property=\"article:published_time\" content=\"2020-04-23T13:45:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-01-31T22:37:50+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/04\/The-Science-of-Kanban-Visualization.jpg\" \/>\n<meta name=\"author\" content=\"Zach McDowell\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@Planview\" \/>\n<meta name=\"twitter:site\" content=\"@Planview\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Zach McDowell\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/blog.planview.com\/the-science-of-kanban-visualization\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/blog.planview.com\/the-science-of-kanban-visualization\/\"},\"author\":{\"name\":\"Zach McDowell\",\"@id\":\"https:\/\/blog.planview.com\/#\/schema\/person\/8c40ecb2967caef574fc449191393563\"},\"headline\":\"The Science of Kanban Visualization\",\"datePublished\":\"2020-04-23T13:45:00+00:00\",\"dateModified\":\"2024-01-31T22:37:50+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/blog.planview.com\/the-science-of-kanban-visualization\/\"},\"wordCount\":1165,\"publisher\":{\"@id\":\"https:\/\/blog.planview.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/blog.planview.com\/the-science-of-kanban-visualization\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/04\/The-Science-of-Kanban-Visualization.jpg\",\"articleSection\":[\"Work Management for Teams\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/blog.planview.com\/the-science-of-kanban-visualization\/\",\"url\":\"https:\/\/blog.planview.com\/the-science-of-kanban-visualization\/\",\"name\":\"The Science of Kanban Visualization - Planview Blog\",\"isPartOf\":{\"@id\":\"https:\/\/blog.planview.com\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/blog.planview.com\/the-science-of-kanban-visualization\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/blog.planview.com\/the-science-of-kanban-visualization\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/04\/The-Science-of-Kanban-Visualization.jpg\",\"datePublished\":\"2020-04-23T13:45:00+00:00\",\"dateModified\":\"2024-01-31T22:37:50+00:00\",\"description\":\"It might sound surprising, but to-do lists can actually hamper your productivity. 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