{"id":10930,"date":"2019-09-04T09:28:00","date_gmt":"2019-09-04T14:28:00","guid":{"rendered":"https:\/\/blog.planview.com\/?p=10930"},"modified":"2022-04-11T13:37:57","modified_gmt":"2022-04-11T18:37:57","slug":"collaboration-in-construction-project-management","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/collaboration-in-construction-project-management\/","title":{"rendered":"Collaboration in Construction Project Management"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-11077 aligncenter\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/09\/Collaboration-in-construction-project-management.png\" alt=\"Collaboration in Construction Project Management\" width=\"921\" height=\"491\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/09\/Collaboration-in-construction-project-management.png 750w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/09\/Collaboration-in-construction-project-management-300x160.png 300w\" sizes=\"auto, (max-width: 921px) 100vw, 921px\" \/><\/p>\n<p>As a project manager in the construction industry, you must be able to track multiple deadlines and manage the inevitable changes in the field\u2014it\u2019s like a complex puzzle with numerous moving parts. On top of that, the stakes are high. One minor setback on infrastructure or building projects could cost tens of millions of dollars. Construction project management teams need the right technology to communicate and manage constant change.<\/p>\n<p>Let\u2019s look at the 4 stages of construction, then answer how the right project management and collaboration software can support teams in each phase of the construction project. We will also look at some of the benefits top construction companies have experienced from using a collaboration and project management solution.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.planview.com\/collaboration-in-construction-project-management\/#The_4_Stages_of_Construction\" >The 4 Stages of Construction<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.planview.com\/collaboration-in-construction-project-management\/#Key_Features_to_Look_for_in_a_Construction_Project_Collaboration_Solution\" >Key Features to Look for in a Construction Project Collaboration Solution<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"The_4_Stages_of_Construction\"><\/span>The 4 Stages of Construction<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Organization and accuracy are paramount to successful construction project management. Mistakes are expensive and difficult to correct, and one potential misstep can throw the whole project off, which is why work is often segmented into four stages:<\/p>\n<h3>1. Design<\/h3>\n<p>The first phase of the project is the design stage. Look for a tool with roadmapping capabilities that combines strategy and delivery of work in a roadmap to plan and visualize long-term initiatives. Consider Gantt charts to create a visual representation of your project plan, goals, and milestones. You can use the chart to set goals and timelines, plan how resources will be allocated, and discuss potential risks with those involved in the design stage.<\/p>\n<p>Look for a project management tool that can simplify the design phase through ready-made project templates and one that allows you to create your own templates, custom-tailored specifically for your organization and lets you reuse them again and again for similar projects.<\/p>\n<p>Consider all the blue prints, e-documents, permits, contractor info, and contracts. Project managers need a document management platform that allows approved members to share and access documents anywhere using their computers, smartphone, or tablet\u2014all in the same workspace so team members can share information real-time.<\/p>\n<p><a href=\"https:\/\/info.planview.com\/accidental-project-manager-_ebook_cwm_en_reg.html\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-10848 size-full\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/Accidental-Project-Manager-Real-world-Projectplace-Use-Cases.jpg\" alt=\"Accidental Project Manager Real-World ProjectPlace  Use Cases\" width=\"778\" height=\"200\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/Accidental-Project-Manager-Real-world-Projectplace-Use-Cases.jpg 778w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/Accidental-Project-Manager-Real-world-Projectplace-Use-Cases-300x77.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/Accidental-Project-Manager-Real-world-Projectplace-Use-Cases-768x197.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/02\/Accidental-Project-Manager-Real-world-Projectplace-Use-Cases-750x193.jpg 750w\" sizes=\"auto, (max-width: 778px) 100vw, 778px\" \/><\/a><\/p>\n<h3>2. Preconstruction<\/h3>\n<p>Once you\u2019ve come up with an overall idea for your construction project, it\u2019s time to turn that idea into an actionable plan. The preconstruction phase is where you\u2019ll tie up any loose ends before breaking ground. If you haven\u2019t already, this is where you\u2019ll want to assign a project manager, contract administrator, superintendent, and a field engineer.<\/p>\n<p>A lot of planning and double-checking goes on during the preconstruction phase, so organization is key. If you have access to a <a title=\"\" href=\"https:\/\/www.planview.com\/products-solutions\/products\/projectplace\/online-kanban-board-software\/\" target=\"_blank\" rel=\"noopener noreferrer\">digital Kanban board<\/a>, now\u2019s a great time to add teams to the board. From there, you can start adding tasks to the workflow, assigning responsibilities, and having teams develop their action plans.<\/p>\n<p>This phase is also where you\u2019ll want to review documents or finalize any contracts and other paperwork. Using a document management platform helps keep your project organized. Professionals like field engineers and contract administrators can upload paperwork to cloud storage, where it can be retrieved on demand by anyone who\u2019s been granted access.<\/p>\n<h3>3. Procurement<\/h3>\n<p>The procurement phase helps prepare teams for breaking ground. Here, you\u2019ll need to account for all of your equipment and material. Do your teams have all of the resources they need to meet their goals? Or do you need to order more materials?<\/p>\n<p>The right project collaboration software helps companies minimize errors in this phase making it easier to track important information. Here\u2019s how:<\/p>\n<ul>\n<li>Checklists make it easy to itemize your tasks, like ordering last-minute materials or checking to see whether all the necessary equipment has been purchased;<\/li>\n<li>Kanban boards to assign tasks like ordering and delivering materials, and supplying teams with the right tools;<\/li>\n<li>Document management helps with tracking invoices when purchasing tools and having supplies delivered.<\/li>\n<\/ul>\n<p>These features help ensure teams are adequately prepared before beginning construction, reducing the chances of making any costly mistakes or miscalculations.<\/p>\n<h3>4. Construction<\/h3>\n<p>This is the final stage of the construction process. This is the phase where teams actually start building. Kanban boards make it easy to assign tasks, collaborate, and monitor the progress of teams, subcontractors, and anyone else involved in your construction projects. You can use it to optimize your workflow, creating cards for specific tasks then assigning those tasks to the relevant team members. As employees work on various tasks, they\u2019ll move the Kanban card down the workstream, updating its status in real-time.<\/p>\n<p>With Kanban, you always know:<\/p>\n<ul>\n<li>Which tasks are being worked on;<\/li>\n<li>How many assignments are in the queue;<\/li>\n<li>When work has been completed; and<\/li>\n<li>Whether there are any tasks stuck and unable to move forward until a problem is addressed.<\/li>\n<\/ul>\n<p>Many top construction firms opt for a project collaboration software that lets them integrate Gantt chart activities to the Kanban board. This makes it even easier to monitor tasks by giving teams and managers the ability to break down work into simplified sections, so they can focus on the information they need to know without any clutter.<\/p>\n<p><a title=\"\" href=\"https:\/\/www.planview.com\/products-solutions\/products\/projectplace\/project-dashboards-reporting-templates\/\" target=\"_blank\" rel=\"noopener noreferrer\">An effective project collaboration solution should also have dashboards<\/a>, so you can monitor the progress teams are making in real-time by observing important metrics, like completed Kanban cards, cycle time, and whether teams are meeting their deadlines or if they\u2019re in danger of falling behind.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Key_Features_to_Look_for_in_a_Construction_Project_Collaboration_Solution\"><\/span>Key Features to Look for in a Construction Project Collaboration Solution<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Construction project managers are always looking for ways to drive efficiency and improve task management. In construction, confusion and excessive lead times can turn into expensive mistakes. As such, efficiency and task management are a must. Many construction companies have turned to collaborative <a href=\"https:\/\/www.planview.com\/products-solutions\/solutions\/work-management\/\">work management<\/a> solutions that offer a simple, easy to use user experience so those involved can easily communicate with all relevant parties involved in the project, whether they\u2019re outside of the company or geographically dispersed.<\/p>\n<p>Some key features that facilitate real-time communication and collaboration include:<\/p>\n<ul>\n<li>Secure, cloud-based storage where people can access contracts, blueprints, technical specs, and other important documents from anywhere on their computers and mobile devices;<\/li>\n<li><a title=\"\" href=\"https:\/\/www.planview.com\/products-solutions\/products\/projectplace\/file-sharing-document-management\/\" target=\"_blank\" rel=\"noopener noreferrer\">A secure document management system<\/a> that gives managers the ability to grant and restrict access to data, such as CAD and BIM models, designs, drawings, contracts, and other important information;<\/li>\n<li><a title=\"\" href=\"https:\/\/www.planview.com\/products-solutions\/products\/projectplace\/online-gantt-chart-software\/\" target=\"_blank\" rel=\"noopener noreferrer\">Gantt charts<\/a> and <a title=\"\" href=\"https:\/\/www.planview.com\/products-solutions\/products\/projectplace\/online-kanban-board-software\/\" target=\"_blank\" rel=\"noopener noreferrer\">Kanban boards<\/a> for optimizing and managing tasks more effectively, as well as tracking team progress as tasks move through the workflow;<\/li>\n<li>The ability to create <a title=\"\" href=\"https:\/\/www.planview.com\/products-solutions\/products\/projectplace\/project-plan-templates\/\" target=\"_blank\" rel=\"noopener noreferrer\">custom-tailored project templates<\/a> or implement ready-made templates that help your organization reach strategic goals throughout your construction project;<\/li>\n<li><a title=\"\" href=\"https:\/\/www.planview.com\/products-solutions\/products\/projectplace\/\" target=\"_blank\" rel=\"noopener noreferrer\">Advanced reporting tools<\/a> and dashboard reports that enhance project planning and decision-making;<\/li>\n<li><a title=\"\" href=\"https:\/\/www.planview.com\/products-solutions\/products\/projectplace\/mobile-project-management-apps\/\" target=\"_blank\" rel=\"noopener noreferrer\">An intuitive mobile app for Android and iOS devices<\/a> that makes it easy for people to access and share documents, communicate, and collaborate with their teams from anywhere.<\/li>\n<\/ul>\n<p>With Projectplace, you get all of these features in one easy-to-use platform.<\/p>\n<p>ProjectPlace is one of the <a title=\"\" href=\"https:\/\/www.planview.com\/trust\/\" target=\"_blank\" rel=\"noopener noreferrer\">most trusted project management solutions around<\/a>. It comes with a number of management tools that can help even the busiest construction companies succeed. That\u2019s because ProjectPlace  is loaded with features designed to drive collaboration and boost communication, so everyone is working with up-to-date information at all times.<\/p>\n<p>ProjectPlace maximizes communication and connectivity by providing accessibility via computers, smartphones, and tablets. That way, those involved in the project can communicate and provide status updates in real-time\u2014regardless of whether they\u2019re in an office or working off-site.<\/p>\n<p>There\u2019s a reason why <a title=\"\" href=\"https:\/\/www.planview.com\/products-solutions\/products\/projectplace\/\" target=\"_blank\" rel=\"noopener noreferrer\">ProjectPlace is trusted among the top construction companies worldwide<\/a>. It\u2019s quick to set up, requiring no installations, and is easy enough for people with minimal computer experience to use. On top of that, data is stored in the cloud and backed up on two additional servers for maximum security.<\/p>\n<p><a title=\"\" href=\"https:\/\/www.planview.com\/products-solutions\/products\/projectplace\/\" target=\"_blank\" rel=\"noopener noreferrer\">Start a free trial today<\/a> and see for yourself just how effective ProjectPlace  is at helping construction companies improve efficiency.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>As a project manager in the construction industry, you must be able to track multiple deadlines and manage the inevitable changes in the field\u2014it\u2019s like a complex puzzle with numerous moving parts. On top of that, the stakes are high. One minor setback on infrastructure or building projects could cost tens of millions of dollars&#8230;.<\/p>\n","protected":false},"author":138,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":5,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[38],"tags":[],"class_list":["post-10930","post","type-post","status-publish","format-standard","hentry","category-work-collaboration"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Collaboration in Construction Project Management - Blog | Planview<\/title>\n<meta name=\"description\" content=\"Construction project management teams need the right technology to communicate and manage constant change. Here are the key features to look for.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/collaboration-in-construction-project-management\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Collaboration in Construction Project Management\" \/>\n<meta property=\"og:description\" content=\"Construction project management teams need the right technology to communicate and manage constant change. Here are the key features to look for.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blog.planview.com\/collaboration-in-construction-project-management\/\" \/>\n<meta property=\"og:site_name\" content=\"Planview Blog\" \/>\n<meta property=\"article:publisher\" content=\"http:\/\/www.facebook.com\/pages\/Planview-Inc\/89422974772\" \/>\n<meta property=\"article:published_time\" content=\"2019-09-04T14:28:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-04-11T18:37:57+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/09\/Collaboration-in-construction-project-management.png\" \/>\n<meta name=\"author\" content=\"Katja Amboldt\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@Planview\" \/>\n<meta name=\"twitter:site\" content=\"@Planview\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Katja Amboldt\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/blog.planview.com\/collaboration-in-construction-project-management\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/blog.planview.com\/collaboration-in-construction-project-management\/\"},\"author\":{\"name\":\"Katja Amboldt\",\"@id\":\"https:\/\/blog.planview.com\/#\/schema\/person\/c53c5567ab172a1b97fd6ab8b9bce959\"},\"headline\":\"Collaboration in Construction Project Management\",\"datePublished\":\"2019-09-04T14:28:00+00:00\",\"dateModified\":\"2022-04-11T18:37:57+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/blog.planview.com\/collaboration-in-construction-project-management\/\"},\"wordCount\":1292,\"publisher\":{\"@id\":\"https:\/\/blog.planview.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/blog.planview.com\/collaboration-in-construction-project-management\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/09\/Collaboration-in-construction-project-management.png\",\"articleSection\":[\"Work Management for Teams\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/blog.planview.com\/collaboration-in-construction-project-management\/\",\"url\":\"https:\/\/blog.planview.com\/collaboration-in-construction-project-management\/\",\"name\":\"Collaboration in Construction Project Management - Blog | Planview\",\"isPartOf\":{\"@id\":\"https:\/\/blog.planview.com\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/blog.planview.com\/collaboration-in-construction-project-management\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/blog.planview.com\/collaboration-in-construction-project-management\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/09\/Collaboration-in-construction-project-management.png\",\"datePublished\":\"2019-09-04T14:28:00+00:00\",\"dateModified\":\"2022-04-11T18:37:57+00:00\",\"description\":\"Construction project management teams need the right technology to communicate and manage constant change. 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