{"id":10493,"date":"2019-04-11T09:27:20","date_gmt":"2019-04-11T14:27:20","guid":{"rendered":"https:\/\/blog.planview.com\/?p=10493"},"modified":"2019-08-15T10:49:57","modified_gmt":"2019-08-15T15:49:57","slug":"the-benefits-of-kanban","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/the-benefits-of-kanban\/","title":{"rendered":"The Benefits of Kanban"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-10536 aligncenter\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/04\/Benefits-of-Kanban.jpg\" alt=\"Benefits of Kanban\" width=\"811\" height=\"432\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/04\/Benefits-of-Kanban.jpg 750w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/04\/Benefits-of-Kanban-300x160.jpg 300w\" sizes=\"auto, (max-width: 811px) 100vw, 811px\" \/><\/p>\n<p>You\u2019ve probably heard about how <a title=\"\" href=\"https:\/\/www.planview.com\/resources\/articles\/what-is-kanban\/\" target=\"_blank\" rel=\"noopener noreferrer\">Kanban is a great collaborative tool<\/a>. But aside from managing tasks, what are the real benefits of Kanban?<\/p>\n<p>Turns out, there are a lot of ways it can improve working conditions. From maximizing efficiency to reducing job-related stress, Kanban offers a number of benefits that ensure your projects run smoothly. Read on to learn more about the benefits of Kanban. But first, let\u2019s look at some of the challenges it addresses.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.planview.com\/the-benefits-of-kanban\/#4_Common_Challenges_That_Organizations_Face\" >4 Common Challenges That Organizations Face<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.planview.com\/the-benefits-of-kanban\/#The_Benefits_of_Kanban_in_Addressing_These_Challenges\" >The Benefits of Kanban in Addressing These Challenges<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"4_Common_Challenges_That_Organizations_Face\"><\/span>4 Common Challenges That Organizations Face<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Every organization is different. The goals and objectives for one business may be vastly different than another\u2019s. As such, it\u2019s impossible to conjure up a one-size-fits-all solution to project management that addresses all the pain points a company may face.<\/p>\n<p>With that said, there are some common challenges that most organizations face when implementing and executing projects. These challenges often surround issues like communication and resources, and how teams track tasks through a project\u2019s workflow. Below are four of the most common challenges organizations face when they aren\u2019t using an effective project management strategy.<\/p>\n<h3>1. Ambiguity in the workflow<\/h3>\n<p>Without a visual system that tracks in the workflow, many projects are riddled with invisible processes that lead to confusion and ambiguity. This prevents team members from being able to visualize their processes. In other words, nobody knows who\u2019s working on what. This, in turn, creates even more uncertainty around the quality and progress of tasks within a project.<\/p>\n<p>For large organizations, where multiple departments and teams collaborate on a single project, ambiguity is especially dangerous. It makes it harder to communicate between teams, which hinders productivity and creates unnecessary delays\u2014all of which end up costing the organization even more money.<\/p>\n<h3>2. There\u2019s a lack of transparency<\/h3>\n<p>Workflow transparency is essential for delivering project success. Without it, managers have a harder time determining which tasks are being worked on, whether there are any issues that need to be addressed, and if all deadlines are being met. This causes project managers to micromanage their team members, which creates an uncomfortable working environment that prevents good collaboration.<\/p>\n<h3>3. Nothing gets accomplished<\/h3>\n<p>When your project is characterized by uncertainty and a lack of transparency, there\u2019s a greater likelihood that tasks won\u2019t be completed in their agreed-upon time-frame\u2014or at all, in extreme cases. That\u2019s because uncertainty creates confusion.<\/p>\n<ul>\n<li>Without transparency, managers can\u2019t prioritize tasks.<\/li>\n<li>Teams lose track of their project goals and end up taking on too many tasks at once.<\/li>\n<li>The number of tasks in a queue continues to pile up, making it harder to start and complete tasks.<\/li>\n<\/ul>\n<p>This creates a feeling of panic among team members, as they struggle to manage multiple tasks at once. This leads us to the final challenge.<\/p>\n<h3>4. People get overwhelmed<\/h3>\n<p>Poorly managed projects don\u2019t just cost businesses money, they also create unnecessary stress for everyone involved. Most workers become overwhelmed at the thought of juggling multiple tasks at once. Not only does this make it harder to start and complete assignments, it\u2019s a major source of burnout. And that has a negative impact on motivation and productivity.<\/p>\n<p><a href=\"https:\/\/info.planview.com\/benefits-of-using-kanban-_webinar_cwm_en_reg.html?utm_medium=edm&amp;utm_source=db&amp;utm_campaign=pp_cwm_2019-benefits-of-using-kanban_dga_ema_x_x_en&amp;utm_content=email-invite_webinar&amp;\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-10532 size-full\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/04\/Capture.jpg\" alt=\"The Benefits of Kanban\" width=\"1138\" height=\"764\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/04\/Capture.jpg 1138w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/04\/Capture-300x201.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/04\/Capture-768x516.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/04\/Capture-1024x687.jpg 1024w, https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/04\/Capture-750x504.jpg 750w\" sizes=\"auto, (max-width: 1138px) 100vw, 1138px\" \/><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"The_Benefits_of_Kanban_in_Addressing_These_Challenges\"><\/span>The Benefits of Kanban in Addressing These Challenges<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The good news is that Kanban can address many of these challenges, helping teams solve problems and collaborate more efficiently in the process. And this is all thanks to Kanban\u2019s ability to present the workflow visually, in a way that\u2019s easier for people to see and understand.<\/p>\n<p><strong>Kanban\u2019s visual system removes any ambiguity in the workflow.<\/strong> Tasks become more explicit once they\u2019re put on a Kanban board for everyone to see. What\u2019s more, <strong>Kanban boards give team members a visual representation of the workflow<\/strong>. And best of all, this representation updates in real-time.<\/p>\n<p>This makes it easier for managers to monitor progress and ensure teams are working on the right processes, and they can do it without micromanaging their workers.<\/p>\n<p>But that\u2019s not all. Other benefits of Kanban include:<\/p>\n<ul>\n<li><strong>Improved information sharing: <\/strong>Kanban makes it easier for teams to discuss all project-related information. This creates a platform for teams to problem solve, help each other, and review the status of their projects.<\/li>\n<li><strong>Less multitasking: <\/strong>Kanban lets you <a title=\"\" href=https:\/\/www.planview.com\/resources\/articles\/lkdc-getting-started-wip-limits\/ target=\"_blank\" rel=\"noopener noreferrer\">set work-in-progress (WIP) limits<\/a> so teams don\u2019t take on too many tasks at once. As a result, team members take their assignments all the way to completion before beginning another task. This guarantees that work moves smoothly through the pipeline\u2014and when bottlenecks <em>do form<\/em>, they\u2019re easier to identify and correct because the workflow isn\u2019t bogged down with ongoing assignments.<\/li>\n<li><strong>Greater accountability: <\/strong>The great thing about Kanban is that it\u2019s clear to everyone who\u2019s responsible for which tasks. Not only does this make it easier to track the progress of various assignments, it limits cases of micromanagement. Employees know what they\u2019re supposed to do, giving them more autonomy so they don\u2019t have to be constantly monitored by their managers. This creates a better work environment for all, while giving project managers time to focus on more important things like task prioritization and resource management.<\/li>\n<li><strong>Skill-building opportunities: <\/strong>The purpose of Kanban is to minimize waste and improve efficiency\u2014and one of the ways it improves efficiency is by helping team members improve. That\u2019s because Kanban makes it easier to identify elements that lead to friction in the workflow. And a major part of skill building is being able to pinpoint and correct problems. This empowers workers by teaching them how to avoid similar setbacks in the future.<\/li>\n<\/ul>\n<p><strong>Ultimately, Kanban\u2019s biggest value is bringing people together.<\/strong> It gives team members a platform where they can discuss blockers, go over strategies, and brainstorm ways to identify and overcome challenges as soon as they arrive.<\/p>\n<p>Want to learn more about Kanban and how it can transform the way you and your team tackle projects? Then have a look at our webinar, <a title=\"\" href=\"https:\/\/info.planview.com\/benefits-of-using-kanban-_webinar_cwm_en_reg.html?utm_medium=edm&amp;utm_source=db&amp;utm_campaign=pp_cwm_2019-benefits-of-using-kanban_dga_ema_x_x_en&amp;utm_content=email-invite_webinar&amp;\" target=\"_blank\" rel=\"noopener noreferrer\">\u201cBenefits of using Kanban\u2014boost efficiency, collaboration, and morale.\u201d<\/a><\/p>\n<p><a href=\"https:\/\/leankit.com\/info\/kanban-tool-collaboration\/?utm_medium=cpc&amp;utm_source=google&amp;utm_campaign=*%20Search%20-%20Brand%20-%20US\/Canada&amp;utm_content=282249225241&amp;utm_term=leankit&amp;gclid=Cj0KCQjwhdTqBRDNARIsABsOl9_LrM1qtFvbRH-P390qnaTXnN-iKoY10362yyJbRIBoVWuXmxNwJ8saAmNaEALw_wcB\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7291 size-full\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/08\/enterprise-kanban-leankit-600x200.jpg\" alt=\"Planview AgilePlace Enterprise Kanban\" width=\"600\" height=\"200\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/08\/enterprise-kanban-leankit-600x200.jpg 600w, https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/08\/enterprise-kanban-leankit-600x200-300x100.jpg 300w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>You\u2019ve probably heard about how Kanban is a great collaborative tool. But aside from managing tasks, what are the real benefits of Kanban? Turns out, there are a lot of ways it can improve working conditions. From maximizing efficiency to reducing job-related stress, Kanban offers a number of benefits that ensure your projects run smoothly&#8230;.<\/p>\n","protected":false},"author":119,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[38],"tags":[],"class_list":["post-10493","post","type-post","status-publish","format-standard","hentry","category-work-collaboration"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>The Benefits of Kanban - Blog | Planview<\/title>\n<meta name=\"description\" content=\"You\u2019ve probably heard about how Kanban is a great collaborative tool. But aside from managing tasks, what are the real benefits of Kanban?\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/the-benefits-of-kanban\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The Benefits of Kanban\" \/>\n<meta property=\"og:description\" content=\"You\u2019ve probably heard about how Kanban is a great collaborative tool. But aside from managing tasks, what are the real benefits of Kanban?\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blog.planview.com\/the-benefits-of-kanban\/\" \/>\n<meta property=\"og:site_name\" content=\"Planview Blog\" \/>\n<meta property=\"article:publisher\" content=\"http:\/\/www.facebook.com\/pages\/Planview-Inc\/89422974772\" \/>\n<meta property=\"article:published_time\" content=\"2019-04-11T14:27:20+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2019-08-15T15:49:57+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/04\/Benefits-of-Kanban.jpg\" \/>\n<meta name=\"author\" content=\"Som Chakravarty\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@Planview\" \/>\n<meta name=\"twitter:site\" content=\"@Planview\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Som Chakravarty\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/blog.planview.com\/the-benefits-of-kanban\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/blog.planview.com\/the-benefits-of-kanban\/\"},\"author\":{\"name\":\"Som Chakravarty\",\"@id\":\"https:\/\/blog.planview.com\/#\/schema\/person\/287be0a3bffe95747ca70b925839a464\"},\"headline\":\"The Benefits of Kanban\",\"datePublished\":\"2019-04-11T14:27:20+00:00\",\"dateModified\":\"2019-08-15T15:49:57+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/blog.planview.com\/the-benefits-of-kanban\/\"},\"wordCount\":1004,\"publisher\":{\"@id\":\"https:\/\/blog.planview.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/blog.planview.com\/the-benefits-of-kanban\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/04\/Benefits-of-Kanban.jpg\",\"articleSection\":[\"Work Management for Teams\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/blog.planview.com\/the-benefits-of-kanban\/\",\"url\":\"https:\/\/blog.planview.com\/the-benefits-of-kanban\/\",\"name\":\"The Benefits of Kanban - Blog | Planview\",\"isPartOf\":{\"@id\":\"https:\/\/blog.planview.com\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/blog.planview.com\/the-benefits-of-kanban\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/blog.planview.com\/the-benefits-of-kanban\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/blog.planview.com\/wp-content\/uploads\/2019\/04\/Benefits-of-Kanban.jpg\",\"datePublished\":\"2019-04-11T14:27:20+00:00\",\"dateModified\":\"2019-08-15T15:49:57+00:00\",\"description\":\"You\u2019ve probably heard about how Kanban is a great collaborative tool. 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