{"id":6289,"date":"2018-01-17T14:06:00","date_gmt":"2018-01-17T20:06:00","guid":{"rendered":"https:\/\/blog.planview.com\/?p=6289"},"modified":"2018-07-25T14:03:36","modified_gmt":"2018-07-25T19:03:36","slug":"project-portfolio-management-project-success-criteria-examples","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/project-portfolio-management-project-success-criteria-examples\/","title":{"rendered":"Project Portfolio Management: Project Success Criteria Examples"},"content":{"rendered":"<p>Not surprisingly, the success of the project portfolio is truly in the eye of the beholder &#8211; the stakeholder (execs, customers, the board, etc.). Whether those stakeholders view your projects as successful will likely be based upon the PMOs ability to deliver on its commitments as well as what you can measure. How can you ensure the PMO is delivering on its commitments and adding value to the business? This blog features project success criteria examples related to the project portfolio to help you think about 1) what criterion to consider, 2) if your current processes and technology are meeting those needs, and 3) how portfolio and resource management can help.<\/p>\n<p>Let\u2019s get started.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.planview.com\/project-portfolio-management-project-success-criteria-examples\/#The_Investment_Portfolio\" >The Investment Portfolio<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.planview.com\/project-portfolio-management-project-success-criteria-examples\/#Financial_Planning_and_Management\" >Financial Planning and Management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/blog.planview.com\/project-portfolio-management-project-success-criteria-examples\/#Resource_Capacity_and_Demand\" >Resource Capacity and Demand<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/blog.planview.com\/project-portfolio-management-project-success-criteria-examples\/#Process_Improvements\" >Process Improvements<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/blog.planview.com\/project-portfolio-management-project-success-criteria-examples\/#Monitoring_Project_Health\" >Monitoring Project Health<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/blog.planview.com\/project-portfolio-management-project-success-criteria-examples\/#Measuring_Planned_vs_Actuals\" >Measuring Planned vs. Actuals<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"The_Investment_Portfolio\"><\/span><strong><u>The Investment Portfolio<\/u><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><em>Are you analyzing all the projects across the investment portfolio regularly? <\/em><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-6297 size-full\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/Screen-Shot-2018-01-04-at-7.25.53-PM.png\" alt=\"Project Success Criteria\" width=\"388\" height=\"163\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/Screen-Shot-2018-01-04-at-7.25.53-PM.png 388w, https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/Screen-Shot-2018-01-04-at-7.25.53-PM-300x126.png 300w\" sizes=\"auto, (max-width: 388px) 100vw, 388px\" \/><\/p>\n<p><strong>How can portfolio and resource management help? <\/strong>Planning is ongoing and dynamic, and your ability to anticipate change shows how agile you are. You need to be able to adapt to change and plan continuously. With the ability to model scenarios, you can illustrate the clear advantages and disadvantages of possible options across your investments. It makes it easier to demonstrate and share costs and key metrics to make the right trade-off decisions for the business.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Financial_Planning_and_Management\"><\/span><strong><u>Financial Planning and Management <\/u><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><em>Do you have access to financial information related to those investments and are you reconciling, reallocating, and justifying overages regularly?<\/em><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-6298 size-full\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/Success-Criterion-2-1.png\" alt=\"Project Success Criteria\" width=\"415\" height=\"190\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/Success-Criterion-2-1.png 415w, https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/Success-Criterion-2-1-300x137.png 300w\" sizes=\"auto, (max-width: 415px) 100vw, 415px\" \/><\/p>\n<p><strong>How can portfolio and resource management help? <\/strong>If you\u2019re still trying to use spreadsheets to present a cohesive investment forecast, you\u2019re likely spinning your wheels. You need to link operational and financial planning, and have fast and accurate insight so you can divert funds from poorly performing investments, or simply confirm financials are on target. This allows you reduce planning cycles, and cut complexity. It also frees you from the tyranny of spreadsheet deduping.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Resource_Capacity_and_Demand\"><\/span><strong><u>Resource Capacity and Demand<\/u><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><em>Do you know what your resources are working on and where they are spending their time? Can you visualize that information in real time?<\/em><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6299\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/Success-Criterion-3-1.png\" alt=\"Project Success Criteria\" width=\"405\" height=\"192\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/Success-Criterion-3-1.png 405w, https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/Success-Criterion-3-1-300x142.png 300w\" sizes=\"auto, (max-width: 405px) 100vw, 405px\" \/><\/p>\n<p><strong>How can portfolio and resource management help? <\/strong>You need to understand resource capacity against demand. Get the right people to do the right work at the right time. Assess short-, medium-, and long-term resource planning across role-based, soft-, and hard-booked resource assignments to gain clarity into both capacity and the demand pipeline. Companies that do this well can adapt to change faster and can take on new opportunities quicker.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Process_Improvements\"><\/span><strong><u>Process Improvements<\/u><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><em>Can you monitor and visualize process flow and optimize and course correct as change occurs?<\/em><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6300\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/Success-Criterion-4-1.png\" alt=\"Project Success Criteria\" width=\"404\" height=\"174\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/Success-Criterion-4-1.png 404w, https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/Success-Criterion-4-1-300x129.png 300w\" sizes=\"auto, (max-width: 404px) 100vw, 404px\" \/><\/p>\n<p><strong>How can portfolio and resource management help? <\/strong>Portfolio and resource management enables governance across your portfolio of projects. You must refine processes for project repeatability and delivery. You need to analyze throughput, volume, and cycle time to see trends and optimize progress. When you can confirm that the right work is being committed to, you can ensure an efficient flow throughout the work.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Monitoring_Project_Health\"><\/span><strong><u>Monitoring Project Health<\/u><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><em>Can you easily see the status of projects no matter where they are in the lifecycle?<\/em><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6301\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/Success-Criterion-5-1.png\" alt=\"Project Success Criteria\" width=\"406\" height=\"150\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/Success-Criterion-5-1.png 406w, https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/Success-Criterion-5-1-300x111.png 300w\" sizes=\"auto, (max-width: 406px) 100vw, 406px\" \/><\/p>\n<p><strong>How can portfolio and resource management help? <\/strong>You need to be able to monitor project health across the portfolio. Wrangle portfolio sprawl by using trending metrics to quickly review and communicate the project and portfolio status. This allows you to pinpoint issues and isolate action items before they become roadblocks.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Measuring_Planned_vs_Actuals\"><\/span><strong><u>Measuring Planned vs. Actuals<\/u><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><em>Are you taking the time to understand and share the difference between what was planned versus what happened related to the portfolio of projects?<\/em><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-6302\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/Success-Criterion-6-1.png\" alt=\"Project Success Criteria\" width=\"397\" height=\"112\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/Success-Criterion-6-1.png 397w, https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/Success-Criterion-6-1-300x85.png 300w\" sizes=\"auto, (max-width: 397px) 100vw, 397px\" \/><\/p>\n<p><strong>How can portfolio and resource management help? <\/strong>You need to be able to share, understand, and communicate the difference between planned vs. actuals. Quickly spot and remedy problem areas in a project or portfolio by using analytics that make it easier to assess their impact and act proactively instead of reactively.<\/p>\n<p>I hope the breakdown of criteria is helpful and got you thinking about the things you should be analyzing related to your portfolio of projects. To learn more, I invite you to read <a title=\"\" href=\"https:\/\/info.planview.com\/7-reports-it-pmos-_ebook_prm_en_reg.html\" target=\"_blank\" rel=\"noopener\">The Top 7 Reports for IT PMOs<\/a> to discover how portfolio and resource management can improve the success of your portfolio of projects within your PMO.<\/p>\n<p><a href=https:\/\/www.planview.com\/products-solutions\/products\/projectplace\/ target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-6687\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/04\/Pace-of-business-is-evolving-1.jpg\" alt=\"Work and Resource Management\" width=\"529\" height=\"351\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/04\/Pace-of-business-is-evolving-1.jpg 1200w, https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/04\/Pace-of-business-is-evolving-1-300x199.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/04\/Pace-of-business-is-evolving-1-768x510.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/04\/Pace-of-business-is-evolving-1-1024x680.jpg 1024w, https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/04\/Pace-of-business-is-evolving-1-100x65.jpg 100w, https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/04\/Pace-of-business-is-evolving-1-750x498.jpg 750w\" sizes=\"auto, (max-width: 529px) 100vw, 529px\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Not surprisingly, the success of the project portfolio is truly in the eye of the beholder &#8211; the stakeholder (execs, customers, the board, etc.). Whether those stakeholders view your projects as successful will likely be based upon the PMOs ability to deliver on its commitments as well as what you can measure. How can you&#8230;<\/p>\n","protected":false},"author":31,"featured_media":6303,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-6289","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Project Success Criteria Examples - Blog | Planview<\/title>\n<meta name=\"description\" content=\"How can you ensure the PMO is adding value to the business? 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Read these project success criteria examples to learn how to improve processes within the PMO.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blog.planview.com\/project-portfolio-management-project-success-criteria-examples\/\" \/>\n<meta property=\"og:site_name\" content=\"Planview Blog\" \/>\n<meta property=\"article:publisher\" content=\"http:\/\/www.facebook.com\/pages\/Planview-Inc\/89422974772\" \/>\n<meta property=\"article:author\" content=\"loquinn\" \/>\n<meta property=\"article:published_time\" content=\"2018-01-17T20:06:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2018-07-25T19:03:36+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/CoverImage-Main-iStock_000058407414_XXXLarge.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"750\" \/>\n\t<meta property=\"og:image:height\" content=\"400\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Leyna O\u2019Quinn\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@LeynaO\" \/>\n<meta name=\"twitter:site\" content=\"@Planview\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Leyna O\u2019Quinn\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/blog.planview.com\/project-portfolio-management-project-success-criteria-examples\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/blog.planview.com\/project-portfolio-management-project-success-criteria-examples\/\"},\"author\":{\"name\":\"Leyna O\u2019Quinn\",\"@id\":\"https:\/\/blog.planview.com\/#\/schema\/person\/290f443261715e577ce2e24971c86387\"},\"headline\":\"Project Portfolio Management: Project Success Criteria Examples\",\"datePublished\":\"2018-01-17T20:06:00+00:00\",\"dateModified\":\"2018-07-25T19:03:36+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/blog.planview.com\/project-portfolio-management-project-success-criteria-examples\/\"},\"wordCount\":692,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/blog.planview.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/blog.planview.com\/project-portfolio-management-project-success-criteria-examples\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/CoverImage-Main-iStock_000058407414_XXXLarge.jpg\",\"articleSection\":[\"Project Portfolio Management\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/blog.planview.com\/project-portfolio-management-project-success-criteria-examples\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/blog.planview.com\/project-portfolio-management-project-success-criteria-examples\/\",\"url\":\"https:\/\/blog.planview.com\/project-portfolio-management-project-success-criteria-examples\/\",\"name\":\"Project Success Criteria Examples - Blog | Planview\",\"isPartOf\":{\"@id\":\"https:\/\/blog.planview.com\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/blog.planview.com\/project-portfolio-management-project-success-criteria-examples\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/blog.planview.com\/project-portfolio-management-project-success-criteria-examples\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/01\/CoverImage-Main-iStock_000058407414_XXXLarge.jpg\",\"datePublished\":\"2018-01-17T20:06:00+00:00\",\"dateModified\":\"2018-07-25T19:03:36+00:00\",\"description\":\"How can you ensure the PMO is adding value to the business? 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