{"id":3920,"date":"2016-10-26T09:25:00","date_gmt":"2016-10-26T14:25:00","guid":{"rendered":"https:\/\/blog.planview.com\/?p=3920"},"modified":"2016-10-28T14:46:09","modified_gmt":"2016-10-28T19:46:09","slug":"5-benefits-of-understanding-resource-capacity","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/5-benefits-of-understanding-resource-capacity\/","title":{"rendered":"5 Benefits of Understanding Resource Capacity"},"content":{"rendered":"<p>A compelling statistic emerged from the 2016 Resource Management and Capacity Planning benchmark study. Of organizations that considered themselves lower maturity when it comes to capacity planning, only 31% typically even consider capacity when deciding to take on new projects. In stark contrast, 72% of mature companies consider capacity most or all of the time.<\/p>\n<p>But what benefits does this latter group gain by having the ability to assess capacity when reviewing incoming demand? As it turns out, there are many positive results to be had from understanding resource capacity. I\u2019ve highlighted 5 key benefits reported by organizations that have incorporated a reasonable understanding of resource capacity into their project intake process.<\/p>\n<p>(For a better understanding of what capacity planning actually involves, see my earlier post, <a title=\"What is Resource Management and Capacity Planning\" href=\"https:\/\/blog.planview.com\/what-is-resource-management-and-capacity-planning-and-why-should-you-care\/\">What is Resource Management and Capacity Planning and Why Should You Care<\/a>?)<\/p>\n<ol>\n<li><strong>Greater Business Agility<\/strong> \u2013 When priorities must shift suddenly to meet an emerging needs, understanding the key roles required and your capacity to fill them allows for more informed tradeoff and scheduling decisions. After all, it\u2019s hard to shift resources around if you don\u2019t have a clear picture of who is available; what their capacity to take on new work is; or what else they\u2019re working on that could perhaps be rescheduled.<\/li>\n<li><strong>A Proactive Staffing Strategy<\/strong> \u2013 Understanding your organization\u2019s capacity at a role level, as compared with the needs of the demand pipeline, allows you to proactively set a staffing strategy that may include adding skills, hiring contractors, offshoring certain activities, bringing in interns, hiring more staff, or any number of actions that can assure effective execution of organizational strategies.<\/li>\n<li><strong>Fewer Firefights and Less Burnout<\/strong> \u2013 When your people\u2019s capacity to take on new work is considered and work is scheduled accordingly, the obvious result is fewer firefights, less overload, and more productive, satisfied resources. While change is inevitable, work can be more planful\u2014even emergent work. It\u2019s a simple fact that continued, excessive overtime reduces productivity and increases stress and turnover. To this end, a little bit of planning can go a long way.<\/li>\n<li><strong>More Reliable Project Schedules<\/strong> \u2013 In today\u2019s dynamic and agile world, project schedules must be fluid and adaptable. But that doesn\u2019t excuse one from planning. On the contrary, planning is necessary even for Agile work, and that includes planning and replanning based on available capacity. This will ensure that the current project schedule is fully capacitized and thus more reliable. In contrast, <em>planning to infinite capacity<\/em> is like spinning the roulette wheel\u2014if you hit your mark, it\u2019ll be mostly by accident.<\/li>\n<li><strong>The Ability to Innovate<\/strong> \u2013 Being able to quickly evaluate capacity to take on new innovation projects is crucial. According to the 2016 Resource Management and Capacity Planning Benchmark Study, 71% of IT leaders at higher maturity organizations are able to respond to innovation opportunities in <em>hours or days<\/em> instead of weeks or months. One participant who successfully undertook capacity planning, a senior manager with a leading consumer products company, reported going from eight weeks to only two or three days on average to evaluate capacity to take on new projects. Indeed, innovation at speed is a clear business advantage. Likewise, the ability to assess capacity to plan for innovation projects in the portfolio is just as vital.<\/li>\n<\/ol>\n<p>It should be clear by now that, collectively, these five major benefits lead to a better customer experience, a more positive work environment, and a greater ability to execute strategies. It is by no means a stretch to add that visibility into capacity is, in fact, a key enabler of agility and innovation\u2014a true differentiator in today\u2019s world.<\/p>\n<p>If understanding resource capacity is something that is important to your organization, check out the steps to get there, download the guidebook, &#8220;<a title=\"Guidebook: Creating IT Capacity to Transform\" href=\"https:\/\/go.planview.com\/resource-management-capacity-planning-it-16-ebook\/?tactic=blog\" target=\"_blank\">Creating IT Capacity to Transform <\/a>Business.&#8221;<\/p>\n<p><a href=\"https:\/\/go.planview.com\/resource-management-capacity-planning-it-16-ebook\/?tactic=blog\" target=\"_blank\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3926 size-large\" title=\"Creating IT Capacity to Transform Business\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2016\/10\/Creating-IT-Capacity-1-1024x544.jpg\" alt=\"Creating IT Capacity to Transform Business\" width=\"1024\" height=\"544\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2016\/10\/Creating-IT-Capacity-1-1024x544.jpg 1024w, https:\/\/blog.planview.com\/wp-content\/uploads\/2016\/10\/Creating-IT-Capacity-1-300x159.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2016\/10\/Creating-IT-Capacity-1-768x408.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2016\/10\/Creating-IT-Capacity-1-750x399.jpg 750w, https:\/\/blog.planview.com\/wp-content\/uploads\/2016\/10\/Creating-IT-Capacity-1.jpg 1895w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<p><span style=\"color: #1f497d; font-family: 'Avenir LT Std 35 Light',sans-serif;\"><span style=\"font-size: medium;\">\u00a0<\/span><\/span><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>A compelling statistic emerged from the 2016 Resource Management and Capacity Planning benchmark study. Of organizations that considered themselves lower maturity when it comes to capacity planning, only 31% typically even consider capacity when deciding to take on new projects. In stark contrast, 72% of mature companies consider capacity most or all of the time&#8230;.<\/p>\n","protected":false},"author":30,"featured_media":3922,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-3920","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Understanding Resource Capacity - Blog | Planview<\/title>\n<meta name=\"description\" content=\"Over seventy percent of mature companies consider capacity most or all of the time. Here are 5 key benefits to understanding resource capacity.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/5-benefits-of-understanding-resource-capacity\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"5 Benefits of Understanding Resource Capacity\" \/>\n<meta property=\"og:description\" content=\"Over seventy percent of mature companies consider capacity most or all of the time. Here are 5 key benefits to understanding resource capacity.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blog.planview.com\/5-benefits-of-understanding-resource-capacity\/\" \/>\n<meta property=\"og:site_name\" content=\"Planview Blog\" \/>\n<meta property=\"article:publisher\" content=\"http:\/\/www.facebook.com\/pages\/Planview-Inc\/89422974772\" \/>\n<meta property=\"article:published_time\" content=\"2016-10-26T14:25:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2016-10-28T19:46:09+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2016\/10\/5-Benefits-of-Understanding-Resource-Capacity-1.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"750\" \/>\n\t<meta property=\"og:image:height\" content=\"400\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Jerry Manas\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@jerrymanas\" \/>\n<meta name=\"twitter:site\" content=\"@Planview\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Jerry Manas\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/blog.planview.com\\\/5-benefits-of-understanding-resource-capacity\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/blog.planview.com\\\/5-benefits-of-understanding-resource-capacity\\\/\"},\"author\":{\"name\":\"Jerry Manas\",\"@id\":\"https:\\\/\\\/blog.planview.com\\\/#\\\/schema\\\/person\\\/958d3018383c7cb65afa1cb9f030fa2e\"},\"headline\":\"5 Benefits of Understanding Resource Capacity\",\"datePublished\":\"2016-10-26T14:25:00+00:00\",\"dateModified\":\"2016-10-28T19:46:09+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/blog.planview.com\\\/5-benefits-of-understanding-resource-capacity\\\/\"},\"wordCount\":638,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\\\/\\\/blog.planview.com\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/blog.planview.com\\\/5-benefits-of-understanding-resource-capacity\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/blog.planview.com\\\/wp-content\\\/uploads\\\/2016\\\/10\\\/5-Benefits-of-Understanding-Resource-Capacity-1.jpg\",\"articleSection\":[\"Project Portfolio Management\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/blog.planview.com\\\/5-benefits-of-understanding-resource-capacity\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/blog.planview.com\\\/5-benefits-of-understanding-resource-capacity\\\/\",\"url\":\"https:\\\/\\\/blog.planview.com\\\/5-benefits-of-understanding-resource-capacity\\\/\",\"name\":\"Understanding Resource Capacity - Blog | Planview\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/blog.planview.com\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/blog.planview.com\\\/5-benefits-of-understanding-resource-capacity\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/blog.planview.com\\\/5-benefits-of-understanding-resource-capacity\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/blog.planview.com\\\/wp-content\\\/uploads\\\/2016\\\/10\\\/5-Benefits-of-Understanding-Resource-Capacity-1.jpg\",\"datePublished\":\"2016-10-26T14:25:00+00:00\",\"dateModified\":\"2016-10-28T19:46:09+00:00\",\"description\":\"Over seventy percent of mature companies consider capacity most or all of the time. 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