{"id":20648,"date":"2021-05-27T09:30:30","date_gmt":"2021-05-27T14:30:30","guid":{"rendered":"https:\/\/blog.planview.com\/how-we-built-the-case-for-application-replatforming-using-flow-metrics\/"},"modified":"2021-05-27T09:30:30","modified_gmt":"2021-05-27T14:30:30","slug":"how-we-built-the-case-for-application-replatforming-using-flow-metrics","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/how-we-built-the-case-for-application-replatforming-using-flow-metrics\/","title":{"rendered":"How We Built the Case for Application Replatforming Using Flow Metrics"},"content":{"rendered":"<figure>\n<div class=\"feature-image\"><img decoding=\"async\" class=\"aligncenter size-full\" src=\"https:\/\/media.planview.com\/tasktop_blog\/wp-content\/uploads\/2021\/05\/tasting-our-dog-food-jeff_blog-image-850x550.png\" alt=\"How We Built the Case for Application Replatforming Using Flow Metrics\"><\/div>\n<\/figure>\n<p><span style=\"font-weight: 400;\">In this third installment of our <strong>Tasty Dog Food Series<\/strong>, we continue to share stories of how we&#x2019;re using our own product, <\/span><a href=\"https:\/\/www.tasktop.com\/platform\/viz\"><span style=\"font-weight: 400;\">Planview Viz&#x2122;<\/span><\/a><span style=\"font-weight: 400;\">, internally to boost our growth and happiness.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This time, I spoke to Jeff McCollum, our Product Value Stream Lead for <a href=\"https:\/\/www.tasktop.com\/platform\/hub\">Planview Hub<\/a>, who told me how he used Planview Viz and <a href=\"\/moving-from-project-to-product-with-flow-metrics-what-are-they-and-why-should-you-care\">Flow Metrics<\/a> to perfectly time a major application replatforming.&#xA0;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">&#x201C;I started thinking about application replatforming a while back, mostly based on intuition and drawing on my professional experience,&#x201D; Jeff begins. &#x201C;But I was waiting for the data points to come together and convince me the time was right.&#x201D;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The data points Jeff is referring to are all brought together in his Planview Viz dashboards, which he consults several times a week. Viz measures flow across his end-to-end product value stream. Jeff looks at <a href=\"\/flow-time\">Flow Time<\/a> (time-to-market), <a href=\"\/flow-velocity-how-fast-are-we-delivering-business-value-through-software-delivery\">Flow Velocity<\/a> (throughput) and <a href=\"\/flow-efficiency\">Flow Efficiency<\/a>. He also keeps a close eye on <a href=\"\/flow-load\">Flow Load<\/a> (a measure of work in progress) and <a href=\"\/flow-distribution\">Flow Distribution<\/a> (where delivery capacity is going).&#xA0;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Side-by-side with Flow Metrics, Jeff tracks business results: ARR, renewal rates, value stream costs, escaped defect ratios, customer and employee NPS scores to name a few. He uses the business results to keep everyone focused on doing the right things. And he uses Flow Metrics to make sure things are being done well and that the value stream is continuously improving.&#xA0;&#xA0;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">&#x201C;When you have a successful, mature product, finding the right time to replatform is a challenge. There is always so much to do, it&#x2019;s hard to prioritize a big undertaking like this. But at the same time, we want to keep our solution modern, we want it to be relatively easy to grow and evolve. And there comes a time in a product&#x2019;s life cycle where you just have to prioritize tech debt for the sake of future acceleration.&#x201D;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So how do you know when it&#x2019;s the right time to replatform? For Jeff there were a few telltale signs:&#xA0;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Delivery was gradually slowing down.<\/b><span style=\"font-weight: 400;\"> As the codebase became more complex, every code change for Features or Defects was more complicated, required more care, more testing. As a result, over several consecutive quarters, Flow Time was getting longer and Flow Velocity was decreasing.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Product quality was becoming more of an issue. <\/b><span style=\"font-weight: 400;\">Flow Distribution showed more and more capacity going towards defect resolution, while very little tech debt was being addressed.&#xA0;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>New hire onboarding was taking longer. <\/b><span style=\"font-weight: 400;\">Learning the ins and outs of a large codebase is difficult, and it would take new hires several months to ramp up.&#xA0;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Employee happiness was on the decline. <\/b><span style=\"font-weight: 400;\">Engineers were getting frustrated with the complexity of the existing platform and it was causing attrition. They would call this out explicitly in Jeff&#x2019;s quarterly eNPS surveys and 1:1s.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This last point about employee happiness was critical for Jeff, who is one of our best people managers. &#x201C;It&#x2019;s important to see the software and the people working on the software as a system. The software affects engineers just as much as engineers affect the software. And as a manager and value stream lead, you owe it to both to expect &#x2014; and enable &#x2014; high performance. If you see a decline in performance of either one over the long term, something should be done.&#x201D;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Jeff turned to his most senior technical braintrust to investigate the options, who came back with a recommendation to move to a standardized and widely-used platform. They also suggested that the re-platforming be done by the principal engineers in a parallel track so as not to disrupt the whole value stream.&#xA0;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">&#x201C;The next step was getting leadership buy-in. But now that I was armed with all the data to build the business case, that was very easy!&#x201D; Jeff told me. &#x201C;Once we had the green light, I made a big effort to communicate the implications of this undertaking to our go-to-market and support teams. We would likely have to turn down or delay some features while this work was going on, and we would need to be prepared for a higher Defect distribution in the month or two following this major release.&#x201D;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Over the course of this endeavor, Jeff managed Flow Distribution carefully, giving adequate bandwidth to Debt at the expense of Features, with the ultimate goal of flipping the ratio as soon as possible.&#xA0;<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In late 2020, the replatforming was complete to an industry-standard extensible platform. Next, Jeff watched the Flow Metrics and business results charts on his Viz dashboard to see the payoff. And it came:&#xA0;<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Delivery sped up. <\/b><span style=\"font-weight: 400;\">Flow Time for any type of work got shorter, and the value stream&#x2019;s velocity began trending upwards, month over month.&#xA0;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>New hire onboarding was 70% faster. <\/b><span style=\"font-weight: 400;\">New hires were up and running within just a few weeks.&#xA0;<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>eNPS scores shot up by 40 points. <\/b><span style=\"font-weight: 400;\">There was a huge turnaround in employee engagement and happiness.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Product quality improved <\/b><span style=\"font-weight: 400;\">such that customer escalations went down by 80%.<\/span><\/li>\n<\/ul>\n<figure id=\"attachment_11512\" aria-describedby=\"caption-attachment-11512\" style=\"width: 2312px\" class=\"wp-caption alignright\"><img class=\"lazyload\" alt height=\"862\" data-src=\"https:\/\/media.planview.com\/tasktop_blog\/wp-content\/uploads\/2021\/05\/jeff-enps-flow-velocity.png\"><figcaption id=\"caption-attachment-11512\" class=\"wp-caption-text\"><span style=\"color: #82bc00;\">Timeline events in Planview Viz&#x2122; help track the impact of paying off Tech Debt in increased eNPS scores and Flow Velocity<\/span><\/figcaption><\/figure>\n<p><span style=\"font-weight: 400;\">For Jeff, the ability to see the long-term trend of his value stream&#x2019;s Flow Metrics was a game changer. &#x201C;It allowed me to see what needed to be done to improve our product, and maybe just as importantly, it allowed me to show the executive leadership why the time to do this was now. It helped me prepare our leadership company-wide for what this would mean for our capacity and capabilities both in the near future and in the long term. And lastly, it gave me a way to constantly track my progress towards meeting my goals with this investment.&#x201D;<\/span><\/p>\n<h3><strong>More Blogs in the Tasty Dog Food Series<\/strong><\/h3>\n<ul>\n<li><a href=\"\/improving-delivery-predictability-for-features-and-defects-and-boosting-team-engagement\">Improving Delivery Predictability for Features and Defects and Boosting Team Engagement<\/a><\/li>\n<li><a style=\"font-size: 1.125rem;\" href=\"\/how-we-delivered-more-features-and-solved-incidents-faster-by-using-our-own-product\">How We Delivered More Features and Solved Incidents Faster By Using Our Own Product<\/a><\/li>\n<li class=\"li1\"><span class=\"s1\"><a href=\"\/fighting-pandemic-fatigue-by-safely-experimenting-with-engineering-team-structures\"><span class=\"s2\">Fighting pandemic fatigue by safely experimenting with engineering team structures<\/span><\/a><\/span><\/li>\n<\/ul>\n<h2>Take a Course in Flow Metrics<\/h2>\n<p><a href=\"\/the-flow-institute-the-first-online-community-for-value-stream-management-vsm\">The Flow Institute<\/a> offers a range of courses on the Flow Framework&#xAE; and Value Stream Management.<\/p>\n<p><img class=\"lazyload\" alt height=\"300\" data-src=\"https:\/\/media.planview.com\/tasktop_blog\/wp-content\/uploads\/2021\/05\/ff-web_dominica-240x300-1.jpeg\"><\/p>\n<p>In this on-demand course by Dominica DeGrandis (bestselling author of <a href=\"https:\/\/www.amazon.com\/Making-Work-Visible-Exposing-Optimize\/dp\/B07776XY3D\/ref=sr_1_1?dchild=1&amp;keywords=making+work+visible&amp;qid=1620813406&amp;sr=8-1\"><em>Making Work Visible<\/em><\/a>) introduces the Flow Metrics, providing a deeper dive into what they are and why you need them. The course explains the theory behind Flow Time, Flow Velocity, Flow Efficiency, Flow Load and Flow Distribution.<\/p>\n<p><a href=\"https:\/\/flowframework.org\/flow-institute\/introduction-to-flow-metrics\/\">Register today<\/a>.<\/p>\n<p><em>This course is provided on-demand and includes video lessons by Flow Experts and in-course quizzes. Login details will be provided within 24 hours of registration.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>In this third installment of our Tasty Dog Food Series, we continue to share stories of how we&#x2019;re using our own product, Planview Viz&#x2122;, internally to boost our growth and happiness. This time, I spoke to Jeff McCollum, our Product Value Stream Lead for Planview Hub, who told me how he used Planview Viz and&#8230;<\/p>\n","protected":false},"author":223,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[478,9545],"tags":[],"class_list":["post-20648","post","type-post","status-publish","format-standard","hentry","category-products","category-the-flow-framework"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How We Built the Case for Application Replatforming Using Flow Metrics | Tasktop Blog<\/title>\n<meta name=\"description\" content=\"How Tasktop is using its own product, Tasktop Viz, to harness Flow Metrics to build a business case for replatforming.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/how-we-built-the-case-for-application-replatforming-using-flow-metrics\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How We Built the Case for Application Replatforming Using Flow Metrics\" \/>\n<meta property=\"og:description\" content=\"How Tasktop is using its own product, Tasktop Viz, to harness Flow Metrics to build a business case for replatforming.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blog.planview.com\/how-we-built-the-case-for-application-replatforming-using-flow-metrics\/\" \/>\n<meta property=\"og:site_name\" content=\"Planview Blog\" \/>\n<meta property=\"article:publisher\" content=\"http:\/\/www.facebook.com\/pages\/Planview-Inc\/89422974772\" \/>\n<meta property=\"article:published_time\" content=\"2021-05-27T14:30:30+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/media.planview.com\/tasktop_blog\/wp-content\/uploads\/2021\/05\/tasting-our-dog-food-jeff_blog-image-850x550.png\" \/>\n<meta name=\"author\" content=\"Naomi Lurie\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@Planview\" \/>\n<meta name=\"twitter:site\" content=\"@Planview\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Naomi Lurie\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/blog.planview.com\/how-we-built-the-case-for-application-replatforming-using-flow-metrics\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/blog.planview.com\/how-we-built-the-case-for-application-replatforming-using-flow-metrics\/\"},\"author\":{\"name\":\"Naomi Lurie\",\"@id\":\"https:\/\/blog.planview.com\/#\/schema\/person\/2914f3ce615f74715dc9fe4f03072153\"},\"headline\":\"How We Built the Case for Application Replatforming Using Flow Metrics\",\"datePublished\":\"2021-05-27T14:30:30+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/blog.planview.com\/how-we-built-the-case-for-application-replatforming-using-flow-metrics\/\"},\"wordCount\":1149,\"publisher\":{\"@id\":\"https:\/\/blog.planview.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/blog.planview.com\/how-we-built-the-case-for-application-replatforming-using-flow-metrics\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/media.planview.com\/tasktop_blog\/wp-content\/uploads\/2021\/05\/tasting-our-dog-food-jeff_blog-image-850x550.png\",\"articleSection\":[\"Products &amp; 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