{"id":18308,"date":"2020-11-19T00:00:00","date_gmt":"2020-11-19T06:00:00","guid":{"rendered":"https:\/\/blog.planview.com\/stop-using-email-manage-tasks\/"},"modified":"2020-11-19T00:00:00","modified_gmt":"2020-11-19T06:00:00","slug":"stop-using-email-manage-tasks","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/stop-using-email-manage-tasks\/","title":{"rendered":"Why You Should Stop Using Email to Manage Tasks"},"content":{"rendered":"

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We’ve all done it, kept our inbox overflowing with projects and tasks that need to be addressed and completed. Maybe you have assigned certain emails flags to note to yourself that some are more pressing than others. Perhaps you even have an entire color coded system. Either way, this way of keeping track of tasks is neither efficient nor responsible. One big wave of emails could completely wash away your recollection of one of those tasks that is lingering at the bottom of the pile. With a constant influx of emails and new tasks where the next is more urgent than the last, email is simply not a productive way to keep track of your to-dos.<\/p>\n

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Luckily, there are <\/span>project management software<\/span><\/a> options that can capture all of these essential tasks in one cloud-based place. They can be listed in order of priority, be connected to other related tasks, and you won’t be interrupted by a new email (or task) popping up every few minutes to divert your attention away from the task you are already working on. It is important to separate email from task management to avoid spending time searching through email and gaining more time to actually work on projects.<\/span><\/p>\n

In addition to email being an inefficient way to keep track of tasks, many people fall back on spreadsheets to keep everything in order. Technology has come a long way since keeping lists in an Excel file and emailing that around the office. Distributing an editable document like this poses several problems:<\/span><\/p>\n