{"id":18036,"date":"2020-05-06T00:00:00","date_gmt":"2020-05-06T05:00:00","guid":{"rendered":"https:\/\/blog.planview.com\/3-ways-you-might-be-over-collaborating-and-how-to-fix-it\/"},"modified":"2020-05-06T00:00:00","modified_gmt":"2020-05-06T05:00:00","slug":"3-ways-you-might-be-over-collaborating-and-how-to-fix-it","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/3-ways-you-might-be-over-collaborating-and-how-to-fix-it\/","title":{"rendered":"3 Ways You Might Be Over-Collaborating (and How to Fix It)"},"content":{"rendered":"<p> <!-- .post-meta --><\/p>\n<p>At the core of any successful business is collaboration. Brainstorming sessions, working together towards a common goal, weekly happy hours&#x2026; They all play an important role in innovating new ideas and then carrying them out effectively. In fact, Steve Jobs famously said, &#x201C;Creativity comes from spontaneous meetings, from random discussions. You run into someone, you ask what they&#x2019;re doing, you say &#x2018;Wow,&#x2019; and soon you&#x2019;re cooking up all sorts of ideas.&#x201D;<\/p>\n<p><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/04\/pascal-swier-7de474KZIbs-unsplash11.jpg\" alt height=\"400\"><\/p>\n<p>For these reasons, many companies prioritize collaboration. But as with all good things, it&#x2019;s easy to take it too far. To maximize teamwork and productivity in the workplace, you need to strike the perfect balance of collaborating consistently, but not collaborating too much.<\/p>\n<p>Check out the most common ways businesses are over-collaborating, so you can avoid them and boost teamwork and productivity in the workplace.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.planview.com\/3-ways-you-might-be-over-collaborating-and-how-to-fix-it\/#CCing_to_the_extreme\" >CC&#x2019;ing to the extreme<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.planview.com\/3-ways-you-might-be-over-collaborating-and-how-to-fix-it\/#Overmeeting\" >Overmeeting<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/blog.planview.com\/3-ways-you-might-be-over-collaborating-and-how-to-fix-it\/#Relying_on_too_many_tools\" >Relying on too many tools<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"CCing_to_the_extreme\"><\/span><b>CC&#x2019;ing to the extreme<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>This is a very subtle form of modern workplace collaboration, but it can be a big detriment to teamwork and productivity in the workplace. There&#x2019;s no need to CC every single person in the workplace on every single email. In fact, there&#x2019;s no reason to CC about a third of the people you are regularly CCing.<\/p>\n<p>According to a McKinsey report, the average professional loses <a href=\"https:\/\/www.mckinsey.com\/industries\/technology-media-and-telecommunications\/our-insights\/the-social-economy\">28% of their day to email activity<\/a>. That&#x2019;s time that could be spent tweaking your marketing strategy, completing client projects, or making sales&#x2013;&#x2013;functions that could be increasing revenue for your business. On the management side of things, it&#x2019;s a waste of your own time to require your subordinates to CC you on all emails. At worst, it can even create a culture of distrust, which can be very demotivating to employees.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Overmeeting\"><\/span><b>Overmeeting<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Meetings have a lot of benefits for companies, including spurring innovation and aligning team members. Unfortunately, many meetings are <a href=\"https:\/\/www.clarizen.com\/press-release\/clarizen-survey-workers-consider-status-meetings-a-productivity-killing-waste-of-time\/\">conducted so inefficiently<\/a> that they end up being more of a company demotivator than a productive brainstorming session. Professionals report losing 15-50% of their working time to meetings, many of which are not propelling the business forward. In fact, approximately two-thirds of meetings are considered to be &#x201C;unproductive&#x201D; due to multitasking during sessions, late\/absent attendees, and a general lack of engagement.<\/p>\n<p>If your company has fallen prey to the &#x201C;meeting just to meet&#x201D; model, you may want to implement the following tactics to avoid over-collaboration and boost teamwork and productivity in the workplace.<\/p>\n<ul>\n<li>Make sure every person invited to the meeting is immediately relevant. Smaller groups ensure greater focus and waste less of people&#x2019;s precious working hours.<\/li>\n<li>Every meeting should have an agenda. This ensures you stay on course.<\/li>\n<li>Host shorter meetings. If a topic can&#x2019;t be discussed in 15 minutes, then it may require a separate meeting, a separate agenda, and a separate group of attendees. Keeping meetings to 15 minutes keeps attendees focused and ensures nothing irrelevant is being brought to the table.<\/li>\n<\/ul>\n<p>These tips apply for phone calls, virtual video meetings or the soon-to-be-reinstated in-person meetings.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Relying_on_too_many_tools\"><\/span><b>Relying on too many tools<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Apps and cloud-based programs have revolutionized modern workplace collaboration, but it is possible to have too much of a good thing. If your company is using too many tools, you could be spreading your team&#x2019;s focus too thin. The key to success with collaborative tools is finding the most robust solutions that cover the most functions, so you can stick with fewer options.<\/p>\n<div id=\"content-cta\">\n<div id=\"content-cta-text\">Increase your business agility with Planview AdaptiveWork&#x2019;s project management software<\/div>\n<div id=\"content-cta-button\"><a href=\"https:\/\/www.clarizen.com\/resource\/product-tour\/?refer=blogpost\">Take a Product Tour<\/a><\/div>\n<\/div>\n<p>If you&#x2019;re looking for a multifaceted collaborative tool that can boost teamwork and productivity in the workplace, Planview AdaptiveWork can help you replace all the extraneous tools that are weighing your team down with one robust system. Planview AdaptiveWork&#x2019;s project management system allows your team to automate processes, manage workflow, and collaborate across the entire enterprise from one easy-to-use platform. If you&#x2019;d like to avoid over-collaboration with a streamlined tool like Planview AdaptiveWork, <a href=\"https:\/\/www.clarizen.com\/live-demos\/\">get in touch for a live demo<\/a>.<\/p>\n<p><\/p>\n<div class=\"client-logo\"> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Siemens Energy\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/08\/siemens_energy-200x100.png\" alt=\"Siemens Energy\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"IIROC Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/07\/IIROC_logo-200x100.gif\" alt=\"IIROC Success\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Financial Services Institution\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/04\/FINANCIAL-SERVICES-IMG-200x100.jpg\" alt=\"Financial Services Institution\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"M Squared\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/03\/m-squared-logo-200x100.jpg\" alt=\"M Squared\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Aliancys Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/12\/aoc_aliancys-logo-800x400-200x100.jpg\" alt=\"Aliancys Success\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Bonfiglioli Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/11\/bonfiglioli_logo-800x400-200x100.jpg\" alt=\"Bonfiglioli Success\"><\/a><\/div>\n","protected":false},"excerpt":{"rendered":"<p>At the core of any successful business is collaboration. Brainstorming sessions, working together towards a common goal, weekly happy hours&#x2026; They all play an important role in innovating new ideas and then carrying them out effectively. In fact, Steve Jobs famously said, &#x201C;Creativity comes from spontaneous meetings, from random discussions. You run into someone, you&#8230;<\/p>\n","protected":false},"author":205,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-18036","post","type-post","status-publish","format-standard","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>3 Ways You Might Be Over-Collaborating (and How to Fix It)<\/title>\n<meta name=\"description\" content=\"Collaboration seems like a panacea these days, but relying on it too much can be counterproductive. Here\u2019s how.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/3-ways-you-might-be-over-collaborating-and-how-to-fix-it\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"3 Ways You Might Be Over-Collaborating (and How to Fix It)\" \/>\n<meta property=\"og:description\" content=\"Collaboration seems like a panacea these days, but relying on it too much can be counterproductive. 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