{"id":1320,"date":"2015-11-25T16:08:13","date_gmt":"2015-11-25T16:08:13","guid":{"rendered":"https:\/\/blog.planview.com\/?p=1320"},"modified":"2019-11-22T15:28:11","modified_gmt":"2019-11-22T21:28:11","slug":"project-collaboration-complexity","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/project-collaboration-complexity\/","title":{"rendered":"Too Many Project Collaboration Tools Create Complexity"},"content":{"rendered":"<p>&#8220;Hello, my name is ____ and I\u2019m addicted to email.&#8221; For a lot of people, this isn\u2019t really so much an addiction as just a day-to-day reality that ends up sucking hours out of our days and weeks out of years. Instead of connecting teams, tools like email make it more difficult to stay focused on top priorities.<\/p>\n<p>But collaborating across multiple departments, geographies, and time zones isn\u2019t simply an American or European problem \u2013 it\u2019s a global issue. Ever wonder just how much time you waste with outdated tools, such as email, spreadsheets, and the telephone? <a title=\"Appleseed Partners\" href=\"https:\/\/www.appleseedpartners.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Appleseed Partners<\/a>, on behalf of Planview, surveyed 200 project managers from Sweden, Norway, Denmark, the UK, Germany, and the Netherlands. They also surveyed 200 people based in North America who manage or participate in projects. Citing collaboration issues, they found:<\/p>\n<ul>\n<li>European project managers waste up to three hours a week or 20 working days a year.<\/li>\n<li>U.S. respondents waste more than 7 hours per week per person, adding up to 350 hours, or nearly 9 weeks per year.<\/li>\n<\/ul>\n<p>We can all agree that using too many tools \u2013 in some instances as many as 4.5 tools to manage projects \u2013 creates too much complexity. Even more worrisome is that a lot of teams \u2013 33% of those surveyed \u2013 aren\u2019t even using the same tools. The bottom-line: disconnected tools mean disconnected, frustrated teams.<\/p>\n<p>One point both European and North American project managers can agree on \u2013 there is a big need for an all-in-one online solution.<\/p>\n<p><strong>A perfect solution, they say, would include these four must haves for better project collaboration:<\/strong><\/p>\n<ol>\n<li>Document sharing with version control and iteration to keep track of actions (46 percent)<\/li>\n<li>Project planning, scheduling, charting, and milestone tracking (ex. Gantt charts and Kanban boards) to keep people connected (44 percent)<\/li>\n<li>Workload visualization by project team or individual to identify overcommitted team members (44 percent)<\/li>\n<li>A dashboard to track multiple projects to easily access updated information (42 percent)<\/li>\n<\/ol>\n<p><a title=\"View the full infographic: 5 Reasons Teams Fail to Collaborate Effectively at Work\" href=\"\/2018-survey-results-show-businesses-have-yet-to-conquer-project-collaboration-infographic\/\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-1323\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2015\/11\/four-must-haves-project-collaboration-753x537.jpg\" alt=\"Four Must Haves for Project Collaboration Partial Infographic\" width=\"753\" height=\"537\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2015\/11\/four-must-haves-project-collaboration-753x537.jpg 753w, https:\/\/blog.planview.com\/wp-content\/uploads\/2015\/11\/four-must-haves-project-collaboration-753x537-300x214.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2015\/11\/four-must-haves-project-collaboration-753x537-750x535.jpg 750w\" sizes=\"auto, (max-width: 753px) 100vw, 753px\" \/><\/a><\/p>\n<p>Clearly, both continents want to move away from chaos toward completing projects on time, on budget, and at a high quality. Instead of causing stress and wasting time and salary on inefficient collaboration practices, they would rather increase morale and gain transparency. For a deeper dive into the project collaboration requirements, read Jason Morio\u2019s blog on Projectlab titled: <a title=\"Four Essential Requirements for a Project Collaboration Solution\" href=\"\/4-project-collaboration-solution-requirements\/\" target=\"_blank\" rel=\"noopener noreferrer\"><em>Four Project Collaboration Solution Requirements<\/em><\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>&#8220;Hello, my name is ____ and I\u2019m addicted to email.&#8221; For a lot of people, this isn\u2019t really so much an addiction as just a day-to-day reality that ends up sucking hours out of our days and weeks out of years. Instead of connecting teams, tools like email make it more difficult to stay focused&#8230;<\/p>\n","protected":false},"author":52,"featured_media":1321,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[38],"tags":[56,66,163,437],"class_list":["post-1320","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-work-collaboration","tag-appleseed-partners","tag-benchmark-study","tag-infographic","tag-project-lab"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Project Collaboration: Too Many Tools - Blog | Planview<\/title>\n<meta name=\"description\" content=\"Addicted to email? 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