{"id":12667,"date":"2017-06-19T13:35:36","date_gmt":"2017-06-19T18:35:36","guid":{"rendered":"https:\/\/blog.planview.com\/?p=12667"},"modified":"2020-02-25T13:42:07","modified_gmt":"2020-02-25T19:42:07","slug":"how-to-design-a-leankit-board-that-encourages-speed","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/how-to-design-a-leankit-board-that-encourages-speed\/","title":{"rendered":"How to Design a Planview AgilePlace Board that Encourages Speed"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-12668\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/KanbanBoardSpeed.jpg\" alt=\"\" width=\"2000\" height=\"1200\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/KanbanBoardSpeed.jpg 2000w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/KanbanBoardSpeed-300x180.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/KanbanBoardSpeed-768x461.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/KanbanBoardSpeed-1024x614.jpg 1024w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/KanbanBoardSpeed-750x450.jpg 750w\" sizes=\"auto, (max-width: 2000px) 100vw, 2000px\" \/><\/p>\n<p class=\"alignnone\">Visualizing what you do now is largely regarded as one of the initial steps in a Kanban or Lean journey. Even starting with simple<em>\u00a0To Do, Doing, and Done<\/em>\u00a0lanes on a Planview AgilePlace board works wonders. People know what work is \u201chappening\u201d and the current status. They understand the flow of work and sequence of actions to get things done.<\/p>\n<p>This transparency \u2014 one major outcome of visualizing work \u2014 is only the starting point though.<\/p>\n<p>What most teams are really aiming for is speed. So the question becomes: What steps does a team need to take to go from simple visualization to continuous, speedy value delivery?<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.planview.com\/how-to-design-a-leankit-board-that-encourages-speed\/#Tips_for_Designing_Your_Planview_AgilePlace_Board_for_Speed\" >Tips for Designing Your Planview AgilePlace Board\u00a0for Speed<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.planview.com\/how-to-design-a-leankit-board-that-encourages-speed\/#Get_Started\" >Get Started<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/blog.planview.com\/how-to-design-a-leankit-board-that-encourages-speed\/#Learn_More\" >Learn More<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Tips_for_Designing_Your_Planview_AgilePlace_Board_for_Speed\"><\/span>Tips for Designing Your Planview AgilePlace Board\u00a0for Speed<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3>Understand Your \u201cWhat\u201d and \u201cHow\u201d<\/h3>\n<p>Whether building a new Planview AgilePlace board or making changes to an existing one, take a look at the \u201chow\u201d and the \u201cwhat.\u201d It\u2019s important to distinguish these upfront so that when it\u2019s time to seek out areas for improvement, you\u2019re able to look at the right inputs.<\/p>\n<p>When configuring a Planview AgilePlace board, the how \u2014 or actions \u2014 represent the lanes or process steps in your flow., e.g. build, review, merge, deploy, release. Ensuring that no step goes unnoticed can be difficult, but acknowledging something like a handoff between people or teams can help inform areas for simplification down the road. If you find that there are different steps for different types of work, it\u2019s time to use\u00a0<a title=\"\" href=\"https:\/\/success.planview.com\/Planview_LeanKit\/Boards\/Understanding_Boards\/Lanes_Explained\" target=\"_blank\" rel=\"noopener noreferrer\" data-ol-has-click-handler=\"\">horizontal swimlanes<\/a>\u00a0to help distinguish the flows.<\/p>\n<p>The what \u2014 or deliverables \u2014 represent the types of work that move through the steps to arrive at completion. These items can be large work items, e.g. a contract, feature, or campaign or smaller ones, e.g. changing a system error message or web page image. In order to understand patterns and learn from them, it\u2019s important to differentiate between different types of work.<\/p>\n<p>If there is time being spent on something, it should be represented on the board.\u00a0<a title=\"\" href=\"\/time-theft-how-hidden-and-unplanned-work-commit-the-perfect-crime\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-ol-has-click-handler=\"\">Hiding work in process<\/a>, no matter how \u201cspecial\u201d it is, hurts far more than it ever helps. Your board should always represent reality, not what is deemed as ideal state.<\/p>\n<h3>Create A Common Language<\/h3>\n<p>Once the basic structure of your Planview AgilePlace board is in place, and cards are flowing through your process, you may want to think through ways to make sure your team uses the board consistently. There are three things to consider to foster an initial common understanding of the \u201crules of the road.\u201d<\/p>\n<h4>Maintain Lane Policies<\/h4>\n<p>These guiding principles help clarify the process such as when work qualifies to be pulled from\/into a lane.<\/p>\n<h4>Prioritize Your Work<\/h4>\n<p>Take time to implement rules around what your team classifies as critical, high, normal, and low priority work. These designations are often used to reflect opportunity cost or risk.<\/p>\n<h4>Willingly Surface the Bad<\/h4>\n<p>Making work visible helps surface problems, too. Signal blocked work and bottlenecks so the whole team is in the loop and can identify patterns. Afterall, it\u2019s hard to improve if you can\u2019t see the problems.<\/p>\n<h3>Build Around Constraints<\/h3>\n<p>All systems have some bottleneck or constraint that governs output \u2014 whether we realize it\u2019s there or not. If you don\u2019t know where that bottleneck is in your process, don\u2019t be worried\u2026 Visualizing work is a way to quickly learn. And if you do know what restricts your team\u2019s output, then you\u2019re ahead of the game and can adjust flow to manage. Identifying and managing constraints helps inform \u00a0form a solid base to achieve speed.<\/p>\n<h4>Identify Bottlenecks<\/h4>\n<p>One method for exposing bottlenecks in your system is to\u00a0<a title=\"\" href=\"\/identifying-bottlenecks-using-queue-lanes\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-ol-has-click-handler=\"\">add \u201cqueue\u201d lanes<\/a>\u00a0to your\u00a0Planview AgilePlace board. Queue lanes represent a step in the flow of work that involves waiting for a handoff to continue\/complete the process. For instance, consider a handoff that occurs when there is a proof\/prototype of work ready for review by another person. The prototype step is \u201cdone\u201d, but the reviewer has not yet begun the review step. If the more work is added to the Prototype \u2013 Done lane, but no work is pulled into Review, it\u2019s clear that the team has a bottleneck in the Review step of the process.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-12669\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Queue.png\" alt=\"\" width=\"1318\" height=\"1054\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Queue.png 1318w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Queue-300x240.png 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Queue-768x614.png 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Queue-1024x819.png 1024w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Queue-750x600.png 750w\" sizes=\"auto, (max-width: 1318px) 100vw, 1318px\" \/><\/p>\n<p><em>Make work time\u00a0<\/em><strong>and<\/strong><em>\u00a0wait time visible.<\/em><\/p>\n<p>Knowing the average time that work spends in each part of the process can aid in understanding where flow can be improved. One way to do this is to calculate the number of items that move through each part of the process every day of the course of a few weeks. If you draw slopes to represent average arrival (start) and average departure (finish) you can evaluate flow based on how the slopes compare to one another. When the slope of the lines between process steps diverge, there is too much work in process, thereby increasing the time spent in a part of the process. You can implement controls to the amount of work flowing into that part of the process to improve flow.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-12670\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/CFD-diverging-.png\" alt=\"\" width=\"1244\" height=\"908\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/CFD-diverging-.png 1244w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/CFD-diverging--300x219.png 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/CFD-diverging--768x561.png 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/CFD-diverging--1024x747.png 1024w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/CFD-diverging--750x547.png 750w\" sizes=\"auto, (max-width: 1244px) 100vw, 1244px\" \/><\/p>\n<p><em>Slopes diverging: Time to adjust WIP limits<\/em><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-12671\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/CFD2.png\" alt=\"\" width=\"1278\" height=\"925\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/CFD2.png 1278w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/CFD2-300x217.png 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/CFD2-768x556.png 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/CFD2-1024x741.png 1024w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/CFD2-750x543.png 750w\" sizes=\"auto, (max-width: 1278px) 100vw, 1278px\" \/><\/p>\n<p><em>Parallel slopes: Looking good!<\/em><\/p>\n<h4>Introduce WIP Limits to Encourage Flow<\/h4>\n<p>Flow \u2014 defined as a steady, continuous stream \u2014 cannot occur without controls. The control mechanisms in Kanban are\u00a0<a title=\"\" href=\"https:\/\/success.planview.com\/Planview_LeanKit\/Boards\/Managing_Boards\/Set_Work-In-Process_(WIP)_Limits\" target=\"_blank\" rel=\"noopener noreferrer\" data-ol-has-click-handler=\"\">WIP (work in process) limits<\/a>. WIP limits control how much work can\/should be pulled into certain parts of the process to ensure the process as a whole does not become overburdened. When there is too much WIP, work either slows down or stalls completely.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-12672\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Throughput.png\" alt=\"\" width=\"1431\" height=\"1007\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Throughput.png 1431w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Throughput-300x211.png 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Throughput-768x540.png 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Throughput-1024x721.png 1024w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Throughput-750x528.png 750w\" sizes=\"auto, (max-width: 1431px) 100vw, 1431px\" \/><\/p>\n<p>One common starting point is to set the WIP limit to be equal to the number of team members, plus one. If you\u2019re in a team of six, then the initial WIP limit to the create proof\/prototype part of the process is seven. Note that this is only a starting point and some adjustments over time should be expected\/desired. As teams evolve and skill mixes or area of focus change, these limits will also need to be tweaked to help ensure optimal flow. The key is to start somewhere and measure along the way.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Get_Started\"><\/span>Get Started<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The first step toward sustainably fast value delivery is to build a board that accurately reflects your process. From there, use these tips to begin optimizing for speed. Make small, incremental changes so that your work isn\u2019t disrupted by your improvement efforts. Use Planview AgilePlace\u00a0<a title=\"\" href=https:\/\/www.planview.com\/resources\/articles\/lkdc-lean-metrics-project-delivery\/ target=\"_blank\" rel=\"noopener noreferrer\" data-ol-has-click-handler=\"\">board metrics<\/a>\u00a0to help you determine your baseline, then analyze your improvement over time. Remember \u2013 Lean is all about\u00a0<em>continuous<\/em>\u00a0improvement \u2013 you don\u2019t have to begin in an ideal state. Start where you are, then use your board as a tool to guide you toward a faster, healthier system.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Learn_More\"><\/span>Learn More<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To learn more about the topics discussed in this post, we recommend the following resources:<\/p>\n<ul>\n<li><a title=\"\" href=https:\/\/www.planview.com\/resources\/articles\/wip-limits\/ target=\"_blank\" rel=\"noopener noreferrer\" data-ol-has-click-handler=\"\">Why We Need WIP Limits<\/a><\/li>\n<li><a title=\"\" href=https:\/\/www.planview.com\/resources\/articles\/lkdc-lean-metrics-project-delivery\/ target=\"_blank\" rel=\"noopener noreferrer\" data-ol-has-click-handler=\"\">6 Lean Metrics to Increase Speed of Delivery<\/a><\/li>\n<li><a title=\"\" href=\"\/3-questions-to-ask-during-standup-to-keep-speed-a-priority\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-ol-has-click-handler=\"\">3 Questions to Ask During Standup to Keep Speed a Priority<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Visualizing what you do now is largely regarded as one of the initial steps in a Kanban or Lean journey. Even starting with simple\u00a0To Do, Doing, and Done\u00a0lanes on a Planview AgilePlace board works wonders. People know what work is \u201chappening\u201d and the current status. They understand the flow of work and sequence of actions&#8230;<\/p>\n","protected":false},"author":153,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[38],"tags":[511],"class_list":["post-12667","post","type-post","status-publish","format-standard","hentry","category-work-collaboration","tag-leankit"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Design a LeanKit Board that Encourages Speed - Blog | Planview<\/title>\n<meta name=\"description\" content=\"Visualizing what you do now is largely regarded as one of the initial steps in a Kanban or Lean journey.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/how-to-design-a-leankit-board-that-encourages-speed\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Design a Planview AgilePlace Board that Encourages Speed\" \/>\n<meta property=\"og:description\" content=\"Visualizing what you do now is largely regarded as one of the initial steps in a Kanban or Lean journey.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blog.planview.com\/how-to-design-a-leankit-board-that-encourages-speed\/\" \/>\n<meta property=\"og:site_name\" content=\"Planview Blog\" \/>\n<meta property=\"article:publisher\" content=\"http:\/\/www.facebook.com\/pages\/Planview-Inc\/89422974772\" \/>\n<meta property=\"article:published_time\" content=\"2017-06-19T18:35:36+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2020-02-25T19:42:07+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/KanbanBoardSpeed.jpg\" \/>\n<meta name=\"author\" content=\"Katie St. Francis\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@kstfrancis\" \/>\n<meta name=\"twitter:site\" content=\"@Planview\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Katie St. Francis\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/blog.planview.com\\\/how-to-design-a-leankit-board-that-encourages-speed\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/blog.planview.com\\\/how-to-design-a-leankit-board-that-encourages-speed\\\/\"},\"author\":{\"name\":\"Katie St. Francis\",\"@id\":\"https:\\\/\\\/blog.planview.com\\\/#\\\/schema\\\/person\\\/df74f4c65963ed6adc2d5986f8eda8fa\"},\"headline\":\"How to Design a Planview AgilePlace Board that Encourages Speed\",\"datePublished\":\"2017-06-19T18:35:36+00:00\",\"dateModified\":\"2020-02-25T19:42:07+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/blog.planview.com\\\/how-to-design-a-leankit-board-that-encourages-speed\\\/\"},\"wordCount\":1159,\"publisher\":{\"@id\":\"https:\\\/\\\/blog.planview.com\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/blog.planview.com\\\/how-to-design-a-leankit-board-that-encourages-speed\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/blog.planview.com\\\/wp-content\\\/uploads\\\/2020\\\/02\\\/KanbanBoardSpeed.jpg\",\"keywords\":[\"LeanKit\"],\"articleSection\":[\"Work Management for Teams\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/blog.planview.com\\\/how-to-design-a-leankit-board-that-encourages-speed\\\/\",\"url\":\"https:\\\/\\\/blog.planview.com\\\/how-to-design-a-leankit-board-that-encourages-speed\\\/\",\"name\":\"How to Design a LeanKit Board that Encourages Speed - 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