{"id":11837,"date":"2020-04-24T14:27:00","date_gmt":"2020-04-24T19:27:00","guid":{"rendered":"https:\/\/blog.planview.com\/?p=11837"},"modified":"2022-04-12T13:54:25","modified_gmt":"2022-04-12T18:54:25","slug":"rapid-reprioritization-delivering-on-strategy-in-the-midst-of-change","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/rapid-reprioritization-delivering-on-strategy-in-the-midst-of-change\/","title":{"rendered":"Rapid Reprioritization: Delivering on Strategy in the Midst of Change"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-13421\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/Dynamic-Planning-and-Rapid-Reprioritization-Delivering-on-Strategy-in-the-Midst-of-Change.jpg\" alt=\"Dynamic-Planning-and-Rapid-Reprioritization--Delivering-on-Strategy-in-the-Midst-of-Change\" width=\"800\" height=\"443\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/Dynamic-Planning-and-Rapid-Reprioritization-Delivering-on-Strategy-in-the-Midst-of-Change.jpg 800w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/Dynamic-Planning-and-Rapid-Reprioritization-Delivering-on-Strategy-in-the-Midst-of-Change-300x166.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/Dynamic-Planning-and-Rapid-Reprioritization-Delivering-on-Strategy-in-the-Midst-of-Change-768x425.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/Dynamic-Planning-and-Rapid-Reprioritization-Delivering-on-Strategy-in-the-Midst-of-Change-750x415.jpg 750w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>In our first two posts in this blog series, we provided examples of how organizations are using dynamic planning and rapid reprioritization to pivot quickly in response to disruptive change and new opportunities. We also outlined how EPMOs and finance leaders should work together with the C-suite to make the best decisions possible in both the short and long terms:<\/p>\n<p><strong>Part 1: <\/strong><a href=\"https:\/\/blog.planview.com\/dynamic-planning-and-rapid-repriortization-resilience-amid-disruption\/\"><strong>Dynamic Planning and Rapid Reprioritization: Resilience Amid Disruption<\/strong><\/a><\/p>\n<p><strong>Part 2: <\/strong><a href=\"https:\/\/blog.planview.com\/dynamic-planning-refocus-reprioritize-and-reallocate-rapidly\/\"><strong>Dynamic Planning: Refocus, Reprioritize, and Reallocate Rapidly<\/strong><\/a><\/p>\n<p>What\u2019s the next level of dynamic planning? It\u2019s operationalizing the new plans to ensure everyone keeps executing on strategy. But how do you perform quick reprioritization, shift resources, reallocate budgets, and realign teams \u2013 especially when you\u2019ve got employees scattered across time zones, cultures, work methodologies, and now mostly home offices \u2013 or dining room tables?<\/p>\n<p>PMOs are in a position to smoothly facilitate all this. They can ensure that people, money, and technologies are focused on the right work that will deliver the strategy. Here are some of the ways savvy PMOs are doing this.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.planview.com\/rapid-reprioritization-delivering-on-strategy-in-the-midst-of-change\/#Staying_on_Strategy_Amid_Disruption\" >Staying on Strategy Amid Disruption<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.planview.com\/rapid-reprioritization-delivering-on-strategy-in-the-midst-of-change\/#Ensuring_Work_Delivery\" >Ensuring Work Delivery<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/blog.planview.com\/rapid-reprioritization-delivering-on-strategy-in-the-midst-of-change\/#Managing_Resources_Effectively\" >Managing Resources Effectively<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/blog.planview.com\/rapid-reprioritization-delivering-on-strategy-in-the-midst-of-change\/#Tracking_Planned_and_Actual_Financials\" >Tracking Planned and Actual Financials<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/blog.planview.com\/rapid-reprioritization-delivering-on-strategy-in-the-midst-of-change\/#Visualizing_Impacts_of_Reprioritization\" >Visualizing Impacts of Reprioritization<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/blog.planview.com\/rapid-reprioritization-delivering-on-strategy-in-the-midst-of-change\/#Be_the_Change_Agent\" >Be the Change Agent<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Staying_on_Strategy_Amid_Disruption\"><\/span>Staying on Strategy Amid Disruption<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>PMOs have a Rosetta Stone of sorts: Strategic roadmaps that help them continuously translate strategy to delivery on an organization-wide, cross-functional scale. As plans change the PMO determines how best to adjust or shift resources, budgets, and outcomes (products, technologies, services, etc.) to achieve the strategic objectives.<\/p>\n<p>They can prioritize and rank projects based on their alignment with corporate strategies and financials. PMOs can then create actionable plans at project and program levels, which are key to keeping everyone aligned and working on strategy at all times.<\/p>\n<p>Savvy PMOs reassess and adjust plans as needed via continuous planning. They have real-time insight into variables such as project financials, resources, daily execution changes, and performance, all of which tie back into the strategic and portfolio plans.<\/p>\n<p>As strategic plans and priorities are revised and new information comes in from across the enterprise, PMOs can rapidly execute reprioritization, shift projects out or in, or even place them on hold. The entire organization is then able to align in concert.<\/p>\n<p><a href=\"https:\/\/blog.planview.com\/work-management-for-the-virtual-workforce\/\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-13355 size-full\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/04\/planview_virtual-workforce-800x200.jpg\" alt=\"planview virtual workforce\" width=\"800\" height=\"200\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/04\/planview_virtual-workforce-800x200.jpg 800w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/04\/planview_virtual-workforce-800x200-300x75.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/04\/planview_virtual-workforce-800x200-768x192.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/04\/planview_virtual-workforce-800x200-750x188.jpg 750w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ensuring_Work_Delivery\"><\/span>Ensuring Work Delivery<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>It\u2019s challenging in the best of times to ensure that work is being done on strategy. Today, when most teams are working virtually, aligning to strategy and reprioritization are even more difficult. Distributed teams are nothing new though, and many organizations are successfully keeping their teams engaged, motivated, and performing at a high level with the right work visualization tools.<\/p>\n<p>One way PMOs ensure timely, quality, on-strategy delivery is by supporting all the different ways teams work today, such as traditional projects, hybrid or iterative, Lean, Agile, and collaborative. Rather than micromanaging, these PMOs focus on helping their teams deliver the highest value work using a method best suited for the team.<\/p>\n<p>For example, Agile teams are free to use their own tools, methodologies, and processes as well as prioritize their tasks and work. PMOs track team progress and ensure that their work is supporting strategic objectives. When multiple teams or team of teams have conflicts over resources, budgets, or the actual work, the PMO can resolve these and keep everyone on track.<\/p>\n<p>Staying on strategy requires visibility into status, trends, and interdependencies across the program. Teams need shared, digital workspaces that enable them to collaborate and get things done. Data from these workspaces and other mixed work execution and applications feed critical information back into the centralized PPM tool and roll up to the portfolio. With this data at their fingertips, PMOs can visualize, share, and investigate performance to identify issues, manage against KPIs, and adjust plans as needed.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Managing_Resources_Effectively\"><\/span>Managing Resources Effectively<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a title=\"\" href=\"https:\/\/info.planview.com\/savvy-pmo-guide-to-demand-management-_ebook_prm_en_reg.html\" target=\"_blank\" rel=\"noopener noreferrer\">Savvy PMOs have visibility into in-flight work as well as future demand<\/a>. With this information, they can efficiently identify people and teams for the right projects at the right time. They\u2019re able to proactively identify capacity constraints by role, location, and other factors, such as reduced individual capacity due to working at home, temporary leave, or unfortunate reductions in the workforce.<\/p>\n<p>As plans and budgets shift, PMOs use reprioritization to rebalance, re-prioritize, and reschedule resource capacity across all projects and work. Their decisions are informed by creating and comparing scenarios to evaluate different staffing options. They can see how various scenarios impact different project portfolios.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tracking_Planned_and_Actual_Financials\"><\/span>Tracking Planned and Actual Financials<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Reprioritization provides the ability to quickly reallocate budgets which is critical during times of rapid change. Annual plans and budgets limit agility \u2013 with change happening soon after they are approved. Many organizations are shifting to incremental funding, which enables quick reallocation as priorities shift, projects are placed on hold or canceled, or new growth opportunities arise.<\/p>\n<p>At the least, it\u2019s critical to manage costs against budget. PMOs can provide actuals compared to planned for portfolio and project progress, role and resource usage, and costs. This enables them to rearrange work, promote on-time delivery, and manage financials.<\/p>\n<p><a href=\"https:\/\/info.planview.com\/savvy-pmo-guide-to-resource-planning-_ebook_prm_en_reg.html\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-13423 size-full\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/planview-prm-blog-banners_resource_planning-800x200.jpg\" alt=\"planview-prm-blog-banners_resource_planning\" width=\"1668\" height=\"417\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/planview-prm-blog-banners_resource_planning-800x200.jpg 1668w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/planview-prm-blog-banners_resource_planning-800x200-300x75.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/planview-prm-blog-banners_resource_planning-800x200-768x192.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/planview-prm-blog-banners_resource_planning-800x200-1024x256.jpg 1024w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/planview-prm-blog-banners_resource_planning-800x200-750x188.jpg 750w\" sizes=\"auto, (max-width: 1668px) 100vw, 1668px\" \/><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Visualizing_Impacts_of_Reprioritization\"><\/span>Visualizing Impacts of Reprioritization<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The right visibility and reporting is key to delivering on strategy. <a title=\"\" href=\"https:\/\/info.planview.com\/savvy-pmo-guide-visibility-and-reporting-_ebook_prm_en_reg.html\" target=\"_blank\" rel=\"noopener noreferrer\">Savvy PMOs have real-time visibility into performance<\/a> spanning strategy, programs, projects, and resources, enabling them to make necessary decisions and adjustments swiftly.<\/p>\n<p>Executives and other stakeholders across the enterprise can have access to this information to help make these decisions and keep plans on track. Real-time visibility enables them to work with PMOs to answer questions such as:<\/p>\n<ul>\n<li>Are we working on the right projects to support our business goals and objectives?<\/li>\n<li>Do we have enough people with the right skills available to complete the work?<\/li>\n<li>Are we within budget and getting the expected return on investment?<\/li>\n<li>Do we have the right mix of projects and products to meet our strategic initiatives?<\/li>\n<\/ul>\n<p>Savvy PMOs work to identify the most important metrics for stakeholders, then build reports and dashboards to visualize that information. Executives must quickly see high-level status and performance of KPIs and metrics for reprioritization can happen at any time.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Be_the_Change_Agent\"><\/span>Be the Change Agent<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Disruptive change can be hard on everyone. PMO leaders are well positioned to help the organization quickly repivot and focus on what delivers the most value at any time, including during times of disruption. It\u2019s not just about reorienting resources, it\u2019s about strengthening the organization\u2019s competitive position in the long run.<\/p>\n<p>Planview is here to help you run this gauntlet with agility. Our full spectrum of Portfolio Management and <a href=\"https:\/\/www.planview.com\/products-solutions\/solutions\/work-management\/\">Work Management<\/a> solutions help organizations accelerate on-strategy delivery and empower teams to deliver their best work. For current PPM Pro customers, see my six-part video series with practical tips for \u201c<a title=\"\" href=\"https:\/\/success.planview.com\/Planview_PPM_Pro\/Responding_Quickly_in_Times_of_Change\" target=\"_blank\" rel=\"noopener noreferrer\">Responding Quickly in Times of Change<\/a>.\u201d<\/p>\n<p>For more information on PPM Pro and to download a demo, visit <a title=\"\" href=\"https:\/\/www.planview.com\/products-solutions\/products\/ppm-pro\/\" target=\"_blank\" rel=\"noopener noreferrer\">https:\/\/www.planview.com\/products-solutions\/products\/ppm-pro\/<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>In our first two posts in this blog series, we provided examples of how organizations are using dynamic planning and rapid reprioritization to pivot quickly in response to disruptive change and new opportunities. We also outlined how EPMOs and finance leaders should work together with the C-suite to make the best decisions possible in both&#8230;<\/p>\n","protected":false},"author":142,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":4,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[7549,477],"tags":[],"class_list":["post-11837","post","type-post","status-publish","format-standard","hentry","category-strategic-planning","category-vision-trends"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Rapid Reprioritization: Delivering on Strategy in Change - Blog | Planview<\/title>\n<meta name=\"description\" content=\"PMOs can lead on-the-ground execution of new plans and priorities, at speed with rapid reprioritization in the midst of change.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/rapid-reprioritization-delivering-on-strategy-in-the-midst-of-change\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Rapid Reprioritization: Delivering on Strategy in the Midst of Change\" \/>\n<meta property=\"og:description\" content=\"PMOs can lead on-the-ground execution of new plans and priorities, at speed with rapid reprioritization in the midst of change.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blog.planview.com\/rapid-reprioritization-delivering-on-strategy-in-the-midst-of-change\/\" \/>\n<meta property=\"og:site_name\" content=\"Planview Blog\" \/>\n<meta property=\"article:publisher\" content=\"http:\/\/www.facebook.com\/pages\/Planview-Inc\/89422974772\" \/>\n<meta property=\"article:published_time\" content=\"2020-04-24T19:27:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-04-12T18:54:25+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/Dynamic-Planning-and-Rapid-Reprioritization-Delivering-on-Strategy-in-the-Midst-of-Change.jpg\" \/>\n<meta name=\"author\" content=\"Sherrill Packebush\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@Planview\" \/>\n<meta name=\"twitter:site\" content=\"@Planview\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Sherrill Packebush\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/blog.planview.com\/rapid-reprioritization-delivering-on-strategy-in-the-midst-of-change\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/blog.planview.com\/rapid-reprioritization-delivering-on-strategy-in-the-midst-of-change\/\"},\"author\":{\"name\":\"Sherrill Packebush\",\"@id\":\"https:\/\/blog.planview.com\/#\/schema\/person\/e75fb7f5f8c6cea886c25f88ca4dbcac\"},\"headline\":\"Rapid Reprioritization: Delivering on Strategy in the Midst of Change\",\"datePublished\":\"2020-04-24T19:27:00+00:00\",\"dateModified\":\"2022-04-12T18:54:25+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/blog.planview.com\/rapid-reprioritization-delivering-on-strategy-in-the-midst-of-change\/\"},\"wordCount\":1118,\"publisher\":{\"@id\":\"https:\/\/blog.planview.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/blog.planview.com\/rapid-reprioritization-delivering-on-strategy-in-the-midst-of-change\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/05\/Dynamic-Planning-and-Rapid-Reprioritization-Delivering-on-Strategy-in-the-Midst-of-Change.jpg\",\"articleSection\":[\"Strategic Planning\",\"Vision and Trends\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/blog.planview.com\/rapid-reprioritization-delivering-on-strategy-in-the-midst-of-change\/\",\"url\":\"https:\/\/blog.planview.com\/rapid-reprioritization-delivering-on-strategy-in-the-midst-of-change\/\",\"name\":\"Rapid Reprioritization: Delivering on Strategy in Change - 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