{"id":1122,"date":"2015-08-13T21:38:26","date_gmt":"2015-08-13T21:38:26","guid":{"rendered":"https:\/\/blog.planview.com\/?p=1122"},"modified":"2017-08-18T15:31:59","modified_gmt":"2017-08-18T20:31:59","slug":"do-you-need-resource-management-or-workload-management","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/do-you-need-resource-management-or-workload-management\/","title":{"rendered":"Do You Need Resource Management or Workload Management?"},"content":{"rendered":"

Whether you are managing day-to-day projects in a 20-person company or managing 20+ projects per year in a highly evolved enterprise, you know it\u2019s essential to understand resource commitments and work across projects. But do you need\u00a0resource management or workload management<\/p>\n

Depending on your organization\u2019s size, project portfolio complexity, number of projects, and needs, there are different solutions that can help you and your team execute on projects and achieve strategic objectives. This blog will quickly explain the difference between workload management offered in project collaboration tools, like Projectplace<\/a>, and portfolio and resource management solutions, like Planview Enterprise<\/a>.<\/p>\n

As you can see in this table, workload management is for those who just need to know how busy their team members are so they can get projects done. Resource management is for those who need more quantifiable data, such as what percentage their resources are utilized.<\/p>\n\n\n\n\n\n\n\n
Workload Management<\/th>\nResource Management<\/th>\n<\/tr>\n<\/thead>\n
Provides qualitative data into the commitments across projects for all project members over time so you can easily answer:<\/p>\n
    \n
  • Who is working on what?<\/li>\n
  • What is the current workload of the people on my team(s)?<\/li>\n
  • Who might be overloaded and who is available for additional work?<\/li>\n<\/ul>\n<\/td>\n
Provides quantitative data with precision for analysis so you can manage:<\/p>\n
    \n
  • Ongoing assignment of personnel to planned and unplanned activities<\/li>\n
  • The selection and identification of resources by skill, type, cost center, etc.<\/li>\n
  • Initiatives, resource data, rates and cost<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n
Used by:<\/strong> Small and large teams and the \u201caccidental\u201d project manager<\/td>\nUsed by:<\/strong> Large PMOs and project managers<\/td>\n<\/tr>\n
\"Workload<\/a><\/td>\n\"Resource<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n
\n
43% of project managers express an overarching need to have an all-in-one online solution.<\/div>\n

Figure 1: Modern teams want one online workspace (2015); Source: North America Survey of 200 business project collaborators conducted by Appleseed Partners and commissioned by Planview<\/p>\n<\/div>\n

Workload Management for the Accidental Project Manager is High Level and Qualitative<\/h3>\n

Compared to most certified, full-time project managers, many \u201caccidental project managers\u201d have two jobs \u2013 their day job and their incidental role managing projects ad hoc. These professionals need to quickly develop project plans and bring the team together \u2013 they manage on the fly, committing just 30 to 45 minutes per day to project management tools. For them, workload management capabilities mean they can adapt to change and determine who is available for work quickly (Figure 1).<\/p>\n

Resource Management for Project Managers and PMOs is Analytical and Quantitative<\/h3>\n

Certified project managers must ensure they have the right people based on a variety of factors such as skill sets, availability, license to work, ability to communicate\u2026whatever the project requires. They need a dynamic view into all resources across project teams, departments, the enterprise, geographies, and internal vs. external pools. In addition, project type is an issue, including whether it is collaborative, agile, or structured. The project managers must consider every permutation to make the best decision for each project. For this level of project complexity, resource management capabilities are ideal.<\/p>\n

Resource management capabilities deliver an in-depth precision that supplies a quantitative view of resources. As a result project owners gain a unique visibility into all resources and capacity across the enterprise.<\/p>\n

Scaling Your Organizational Maturity<\/h3>\n

For many groups, obtaining workload visibility is the jumping off point. There is always room to scale your organizational maturity. As the business grows, project leaders will begin juggling more projects, more people, and more moving parts \u2013 resulting in the need to integrate these capabilities to better optimize resources and work with a view into a single portfolio.<\/p>\n

Based on the information I provided, do you need resource management or workload management? Share your use case for each by leaving a comment below.<\/p>\n","protected":false},"excerpt":{"rendered":"

Whether you are managing day-to-day projects in a 20-person company or managing 20+ projects per year in a highly evolved enterprise, you know it\u2019s essential to understand resource commitments and work across projects. But do you need\u00a0resource management or workload management Depending on your organization\u2019s size, project portfolio complexity, number of projects, and needs, there…<\/p>\n","protected":false},"author":46,"featured_media":1125,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[38],"tags":[475,466],"class_list":["post-1122","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-work-collaboration","tag-resource-management","tag-work-and-resource-management"],"acf":[],"yoast_head":"\nResource Management or Workload Management?<\/title>\n<meta name=\"description\" content=\"Understanding resource commitments and work across projects is essential. 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