{"id":7036,"date":"2018-10-20T09:46:19","date_gmt":"2018-10-20T14:46:19","guid":{"rendered":"https:\/\/blog.planview.com\/?p=7036"},"modified":"2019-08-15T13:57:35","modified_gmt":"2019-08-15T18:57:35","slug":"5-best-practices-for-a-project-management-newbie","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/5-best-practices-for-a-project-management-newbie\/","title":{"rendered":"5 Essential Tips for New Project Managers"},"content":{"rendered":"<div class=\"content-push\">\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-7780 aligncenter\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/10\/5-Essential-Tips-for-New-Project-Managers.jpg\" alt=\"5 Essential Tips for New Project Managers\" width=\"911\" height=\"486\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/10\/5-Essential-Tips-for-New-Project-Managers.jpg 750w, https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/10\/5-Essential-Tips-for-New-Project-Managers-300x160.jpg 300w\" sizes=\"auto, (max-width: 911px) 100vw, 911px\" \/><\/p>\n<p>If you\u2019re new to project management, you may find it incredibly difficult to delegate tasks, track resources, and keep up with team members. The thought of juggling multiple responsibilities at once might even be a bit overwhelming \u2013 don\u2019t worry; that\u2019s normal. The good news is that great project management practices go a long way towards ensuring that deadlines are met in a timely and efficient manner. And to achieve this, you first need to develop an action plan that keeps the channels of communication open across departments and teams, so everyone involved in a project knows what\u2019s expected of them at all times. Learn more about this from our tips for new project managers.<\/p>\n<p>It&#8217;s important to remember that in project management, there\u2019s no one-size-fits-all solution to managing teams. Every project is different, and before project managers can design an effective strategy, they need to consider the:<\/p>\n<ul>\n<li>type of project being managed<\/li>\n<li>needs and expectations of the customers and stakeholders<\/li>\n<li>bylaws and policies of their organization<\/li>\n<\/ul>\n<p>Above everything, you need to <a title=\"\" href=\"https:\/\/www.pmi.org\/learning\/library\/project-management-industry-based-constraints-6542\" target=\"_blank\" rel=\"noopener noreferrer\">consider the industry you\u2019re working in<\/a> as you build a project roadmap. After all, methods for reaching project goals in a field like IT don\u2019t necessarily translate over to an industry like construction, and vice versa. However, when it comes to general organizational skills, planning, and problem-solving, there are a few basic tips that can help you <a title=\"\" href=\"https:\/\/info.planview.com\/project-managers-guide-to-getting-things-done-part-1-_whitepaper_cwm_en_reg.html\" target=\"_blank\" rel=\"noopener noreferrer\">stay on top of your projects from start to finish<\/a>.<\/p>\n<ol>\n<li><strong>Start with a Formal Project Kickoff<\/strong><\/li>\n<\/ol>\n<p>The last thing you want to do is go into your project unprepared \u2013 especially if you\u2019re new to project management. Hosting a formal project kickoff session lets you connect with everyone involved in the project, from team members to stakeholders, before officially beginning the project. While this may sound unnecessary, it\u2019s a great way to make sure that everyone involved in the project is on the same page. Here are a few things you\u2019ll want to confirm during the kickoff session:<\/p>\n<ul>\n<li>Your stakeholders\u2019 goals and expectations.<\/li>\n<li>The resources available to complete the project.<\/li>\n<li>Your project\u2019s scope and timeframe.<\/li>\n<\/ul>\n<p>Whether you decide to conduct your kickoff meeting over the phone or have a face-to-face meeting depends on the size and availability of your team. It doesn\u2019t necessarily have to be a long, extensive process so long as everybody involved is able to come together and finalize all important details.<\/p>\n<p style=\"padding-left: 30px;\">2.<strong> Review Details with Your Team<\/strong><\/p>\n<p>There\u2019s a strong possibility that the customer \/ stakeholders will give you a list of requirements before the project starts. If you don\u2019t have this list, make sure to ask for it during the project kickoff, as it will help you better understand the outcomes you should be working to achieve.<\/p>\n<p>What\u2019s more, you want to include your team in the planning process once you\u2019ve received this information. They\u2019re the ones who\u2019ll be actively working to complete these goals, so it\u2019s a good idea to draw upon their knowledge and experience when creating your action plan. Not only will this create more cohesion between you and your team members, it\u2019ll also give you an idea of what your team can achieve in a given time frame.<a href=\"https:\/\/www.planview.com\/lp\/2018-project-collaboration-study\/\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7351 size-full\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/06\/CWM-survey-blog-banner-600x200-e1563384856815.jpg\" alt=\"2018 Survey Results on Project Collaboration Among Diverse Teams \" width=\"600\" height=\"200\" \/><\/a><\/p>\n<\/div>\n<p style=\"padding-left: 30px;\">3. <strong>Always Track Progress<\/strong><\/p>\n<p>Consistent reporting is an essential part of good project management. Without it, managers and team members couldn\u2019t accurately measure their progress, which can inhibit their ability to meet deadlines. Thanks to <a title=\"\" href=https:\/\/www.planview.com\/products-solutions\/products\/projectplace\/ target=\"_blank\" rel=\"noopener noreferrer\">project management technology<\/a>, tracking the progress of your projects is easier than ever. With features like Gantt charts and Kanban boards, you can always tell how much your teams have accomplished and how far they are from the finish line.<\/p>\n<p style=\"padding-left: 30px;\">4. <strong>Stay Up-to-Date with Budgeting<\/strong><\/p>\n<p>Projects don\u2019t fail because of overspending. They fail when managers don\u2019t keep track of the budget. One of the most common mistakes new project managers make is not keeping track of the budget after the launch of the project. As a rule, you should be assessing your project budget once a week. That way, if you do go over budget by a small amount like 10%, you can adjust and keep your project running smoothly. But if you don\u2019t catch overspending until you\u2019ve gone 50% or 60% over your budget, you could be too far gone to save your project.<\/p>\n<p style=\"padding-left: 30px;\">5. <strong>Use a Smart Project Management Solution<\/strong><\/p>\n<p>Advancements in technology have made project management easier than ever, especially for new managers. When choosing a project management tool, it\u2019s important to select a platform that\u2019s powerful, yet easy to use. Platforms that offer a lot of rarely-used features may seem appealing, but they can be overwhelming to navigate. For this reason, it\u2019s recommended to go with a tool designed specifically for project management.<\/p>\n<p>Important features to look for in a software solution include:<\/p>\n<ul>\n<li>Seamless communication between departments and team members.<\/li>\n<li>Visual representation of progress that\u2019s updated in real time as team members complete tasks.<\/li>\n<li>The ability to add, remove, and modify tasks as the scope of the job changes.<\/li>\n<\/ul>\n<p>Are you an accidental project manager who happened to be thrown into a leadership position without any prior training? If so, ProjectPlace  is perfect for you. Its intuitive platform is simple enough to accommodate new and accidental management, while powerful enough to meet the needs of traditional project managers.<\/p>\n<p>ProjectPlace makes it easier for teams to collaborate on projects, schedule deadlines, and share information from anywhere in the world. With Gantt charts and Kanban boards, team members can achieve their goals faster and project managers can track performance more effectively.<\/p>\n<p>Learn more about ProjectPlace   and how it can be used to <a title=\"\" href=https:\/\/www.planview.com\/products-solutions\/products\/projectplace\/ target=\"_blank\" rel=\"noopener noreferrer\">enhance your project management workflow<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you\u2019re new to project management, you may find it incredibly difficult to delegate tasks, track resources, and keep up with team members. The thought of juggling multiple responsibilities at once might even be a bit overwhelming \u2013 don\u2019t worry; that\u2019s normal. The good news is that great project management practices go a long way&#8230;<\/p>\n","protected":false},"author":77,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[38],"tags":[],"class_list":["post-7036","post","type-post","status-publish","format-standard","hentry","category-work-collaboration"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>5 Tips for New Project Managers | Planview Projectplace<\/title>\n<meta name=\"description\" content=\"Great project management practices go a long way towards ensuring that deadlines are met in a timely, efficient manner. Get 5 tips for new project managers.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/5-best-practices-for-a-project-management-newbie\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"5 Essential Tips for New Project Managers\" \/>\n<meta property=\"og:description\" content=\"Great project management practices go a long way towards ensuring that deadlines are met in a timely, efficient manner. 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