{"id":6601,"date":"2018-04-12T10:20:00","date_gmt":"2018-04-12T15:20:00","guid":{"rendered":"https:\/\/blog.planview.com\/?p=6601"},"modified":"2018-07-18T13:55:02","modified_gmt":"2018-07-18T18:55:02","slug":"new-zealand-government-improves-project-delivery","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/new-zealand-government-improves-project-delivery\/","title":{"rendered":"A Real-World Success Story: New Zealand Government Improves Project Delivery"},"content":{"rendered":"<p>Meeting the demands of ever-changing priorities within a government can lead to inconsistent processes, departments with limited visibility into what is being worked on, and no ability to monitor investments. New Zealand Government, like many other government agencies, was tasked with overcoming these obstacles to develop and manage project and investment portfolios to grow the economy to deliver greater prosperity, security, and opportunities for all citizens. This blog provides a summary of the recent case study and shares the challenges they were facing, their approach to improvement, and some of the benefits realized after improving portfolio management processes and project execution.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.planview.com\/new-zealand-government-improves-project-delivery\/#The_New_Zealand_Government_Case_Study\" >The New Zealand Government Case Study<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.planview.com\/new-zealand-government-improves-project-delivery\/#Challenges_Disparate_Systems_and_Data_with_Constantly_Changing_Initiatives\" >Challenges: Disparate Systems and Data with Constantly Changing Initiatives<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/blog.planview.com\/new-zealand-government-improves-project-delivery\/#Solution_A_Consolidated_View_of_Portfolio\" >Solution: A Consolidated View of Portfolio<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/blog.planview.com\/new-zealand-government-improves-project-delivery\/#Results_One_Solution_that_Provides_Portfolio_Data_to_Drive_Strategies_Programs_and_Projects\" >Results: One Solution that Provides Portfolio Data to Drive Strategies, Programs, and Projects<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"The_New_Zealand_Government_Case_Study\"><\/span><strong>The New Zealand Government Case Study<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The New Zealand government serves approximately 4.7 million people. It oversees matters that affect the entire country, while local governments consisting of regional councils and territorial authorities provide community-level support. Central government leaders are determined by democratic vote every three years.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Challenges_Disparate_Systems_and_Data_with_Constantly_Changing_Initiatives\"><\/span><strong>Challenges: Disparate Systems and Data with Constantly Changing Initiatives<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>As most governments can attest, pushing projects through the system can be slow work. Data is rarely shared and there is little collaboration on projects. With government leaders potentially transitioning in and out every three years, and when they do change, priorities frequently change with them. Slower projects are<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"New Zealand Case Study alignright wp-image-6605\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/04\/NZ-CS-Image.png\" alt=\"New Zealand Case Study\" width=\"434\" height=\"555\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/04\/NZ-CS-Image.png 788w, https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/04\/NZ-CS-Image-234x300.png 234w, https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/04\/NZ-CS-Image-768x983.png 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/04\/NZ-CS-Image-300x384.png 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2018\/04\/NZ-CS-Image-750x960.png 750w\" sizes=\"auto, (max-width: 434px) 100vw, 434px\" \/><\/p>\n<p>often halted, or at a minimum, were significantly delayed, adding costs and draining resources.<\/p>\n<p>In 2008, New Zealand experienced a significant government shift in leadership. The newly-elected brought a greater focus on managing infrastructure and large project spend, that coincided with the growth of Portfolio Management Offices (PMOs).<\/p>\n<p>The Treasury Department needed a tool to better understand and track the large number of projects they managed. A variety of tools were being used by 40 different departments and over 200 government agencies, but there was no consistency or integration. \u201cWe realized, in order to understand what projects we\u2019re doing, we needed something more sophisticated than spreadsheets,\u201d says Ricky Utting, former Manager Investment Management and Asset Performance at the Treasury. \u201cYou can run hundreds of projects in spreadsheets, but it\u2019s a pain in the neck.\u201d<\/p>\n<p>The Treasury Department was determined to get control of the government investment portfolio \u2013 to monitor investments, understand what investment decisions were coming up, identify and manage risk, and balance the portfolio to make sure certain sectors weren\u2019t missing out. A common tool would make moving data easier and ensure it had the required transparency across the department. Further, a flexible, scalable solution could provide a structure that would stand the test of time and establish a value-based framework that could survive the many changes in government.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Solution_A_Consolidated_View_of_Portfolio\"><\/span><strong>Solution: A Consolidated View of Portfolio<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>After the Ministry of Social Development created a technical checklist of 400 requirements, Planview Enterprise was chosen. \u201cPlanview Enterprise\u2019s portfolio functionality is impressive,\u201d says Utting. \u201cNo other product enabled us to perform such detailed analysis on our portfolio, and we knew our spreadsheets were completely ineffective in this area.\u201d<\/p>\n<p>Planview Enterprise automates what the Treasury Department was spending time and resources doing manually. Planview Enterprise is now used as the Department\u2019s common source of knowledge for its more than 600 significant projects. \u201cOur Finance Minister needs to be abreast of every major project,\u201d says Utting. \u201cLike other countries, New Zealand has a history of significant project failures, so the more government can understand its projects and put in controls, the more comfortable the government ministers can be in lowering risk.\u201d<\/p>\n<p>Today, the Treasury can produce detailed reports out of Planview Enterprise, such as pipeline status, risky areas, associated current finances and those coming up in the next budget cycle. Treasury also uses the reports when looking at individual projects.<\/p>\n<p>\u201cPlanview Enterprise has been invaluable,\u201d Utting concludes. \u201cWithout Planview Enterprise, we would be back in the Dark Ages.\u201d<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Results_One_Solution_that_Provides_Portfolio_Data_to_Drive_Strategies_Programs_and_Projects\"><\/span><strong>Results: One Solution that Provides Portfolio Data to Drive Strategies, Programs, and Projects<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Since implementing Planview Enterprise, the Treasury Department has:<\/p>\n<ul>\n<li>Reliable data that gives Treasury the ability to create effective investment strategies for the benefit of the people of New Zealand<\/li>\n<li>A single solution that has the strategic information to manage and deliver its major projects<\/li>\n<li>The ability to prioritize projects and maximize resources increasing success and minimizing risk<\/li>\n<li>Progressed evidence-based reporting to justify investments and demonstrate outcomes vs goals improving the decision-making process<\/li>\n<\/ul>\n<p>I was truly inspired by New Zealand Government\u2019s story of achieving portfolio management success to grow the economy for its citizens and deliver on departmental priorities \u2013 I hope you were too. <a title=\"\" href=\"https:\/\/info.planview.com\/rs\/456-QCH-520\/images\/Planview-Case-Study-New-Zealand-Govt.pdf\" target=\"_blank\" rel=\"noopener\">Here\u2019s a link to the full case study PDF<\/a>.<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Meeting the demands of ever-changing priorities within a government can lead to inconsistent processes, departments with limited visibility into what is being worked on, and no ability to monitor investments. New Zealand Government, like many other government agencies, was tasked with overcoming these obstacles to develop and manage project and investment portfolios to grow the&#8230;<\/p>\n","protected":false},"author":113,"featured_media":6602,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[492,35],"tags":[82],"class_list":["post-6601","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-customer-success","category-pmo-project-management-organizations","tag-case-study"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>New Zealand Government Improves Project Delivery<\/title>\n<meta name=\"description\" content=\"The New Zealand Government overcame obstacles to manage project and investment portfolios. Read a case study about how they improved project delivery.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/new-zealand-government-improves-project-delivery\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"A Real-World Success Story: New Zealand Government Improves Project Delivery\" \/>\n<meta property=\"og:description\" content=\"The New Zealand Government overcame obstacles to manage project and investment portfolios. 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