{"id":5974,"date":"2015-09-21T17:21:06","date_gmt":"2015-09-21T22:21:06","guid":{"rendered":"https:\/\/blog.planview.com\/?p=5974"},"modified":"2022-04-01T10:26:29","modified_gmt":"2022-04-01T15:26:29","slug":"people-falling-cracks-part-1","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/people-falling-cracks-part-1\/","title":{"rendered":"Your People Are Falling Through The Cracks (Part 1)"},"content":{"rendered":"<p>Resources are an organization\u2019s most valuable asset, but I would bet that your approach to resource management is broken.\u00a0 When thinking about your resources or people, can you confidently and accurately answer these questions?:<\/p>\n<ul>\n<li>I know what they are working on<\/li>\n<li>They are working on the right things, at the right time<\/li>\n<li>Their utilization is optimized and they are executing at highest efficiency<\/li>\n<li>I have enough capacity and the right mix of skillsets to execute work being requested<\/li>\n<li>I can forecast my resource needs and gaps 12 months out<\/li>\n<\/ul>\n<p>My guess is that you probably can\u2019t answer all of these questions.\u00a0 In this blog series, we will cover why your approach to managing resources is broken and how to ensure they don\u2019t fall through the cracks. \u00a0True resource management is about managing your people through the entire lifecycle of work \u2013 from idea inception and prioritization through execution and measuring ROI.\u00a0 You must deploy tools to support each of these stages. Most organizations do well with some of the stages, but not all of them.\u00a0 <strong>It all begins with resource planning.<\/strong><\/p>\n<p>The primary goal of resource planning is prioritizing and scheduling people to ensure they are working on the right projects at the right time. Without the proper solution or process, organizations are influenced by politics, opinions, and the \u201cloudest voice in the room\u201d rather than making data-driven decisions.\u00a0 Taking a data-driven approach requires going through manual calculations backed up by spreadsheets, numerous meetings, and tedious analysis, which is inefficient. Because this manual effort is challenging, most organizations fail at doing resource planning it effectively.<\/p>\n<p>Another goal of resource planning should be to identify and forecast resource gaps for achieving business goals.\u00a0 If done right, you should be able to proactively communicate budget and hiring needs that would ensure successful delivery of approved or upcoming projects.\u00a0 This requires accurate and real-time data of your incoming work demand and future resource capacity.\u00a0 These dynamic elements change constantly and most organizations struggle with access to accurate data.\u00a0 The result is that forecasts are less predictable and based more on \u201cgut-feel\u201d than actionable information.<\/p>\n<p>So what&#8217;s the solution?<\/p>\n<p>Effective resource planning needs to have real-time access to data and the optimal solution should automate some of the process. Organizations looking to implement a solution should look at <a href=\"https:\/\/www.planview.com\/products-solutions\/solutions\/project-portfolio-management\/\">project portfolio management<\/a> (PPM) software with the following capabilities:<\/p>\n<ul>\n<li>Predictive analytics for optimization<\/li>\n<li>Dashboards for resource capacity and demand<\/li>\n<li>Visibility of resources across entire portfolio<\/li>\n<\/ul>\n<p>These three main capabilities will help you ensure an efficient planning process with high levels of accuracy, enable proper communication to all levels in the organizations (from the executive management down to the PMO and individual team members), and lastly provide an enterprise-wide view, so no resources are left out of the equation.<\/p>\n<p>With a proper resource planning process and solution, organizations should strive for the following desired outcomes:<\/p>\n<ul>\n<li>Establish a project portfolio roadmap aligned to corporate goals<\/li>\n<li>Maximize resources based on capacity constraints<\/li>\n<li>Improve business stakeholder relationships and credibility<\/li>\n<li>Increase business agility and ability to deliver<\/li>\n<\/ul>\n<p>Once your organization achieves the outcomes above, you can be confident that you are directing resources down the correct path so they stayed aligned with the business goals <strong><em>before<\/em><\/strong> they start execution.<\/p>\n<p>To learn more about enterprise resource management, down the whitepaper <em><a href=\"https:\/\/go.innotas.com\/Whitepaper-Falling-Through-Cracks-Aug2015.html?utm_medium=blog_post&amp;utm_source=innotas\">Your Resources Are Falling Through The Cracks: A smarter approach to resource forecasting, management, and accountability<\/a><\/em><\/p>\n<p>In the next part of this blog series, we will cover resource execution and adaption to change.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Resources are an organization\u2019s most valuable asset, but I would bet that your approach to resource management is broken.\u00a0 When thinking about your resources or people, can you confidently and accurately answer these questions?: I know what they are working on They are working on the right things, at the right time Their utilization is&#8230;<\/p>\n","protected":false},"author":106,"featured_media":5935,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[467],"class_list":["post-5974","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-pmo-project-management-organizations","tag-innotas"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - 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