{"id":19275,"date":"2021-07-30T00:00:00","date_gmt":"2021-07-30T05:00:00","guid":{"rendered":"https:\/\/blog.planview.com\/top-reasons-why-effective-project-communication-is-critical\/"},"modified":"2022-04-13T13:32:44","modified_gmt":"2022-04-13T18:32:44","slug":"top-reasons-why-effective-project-communication-is-critical","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/top-reasons-why-effective-project-communication-is-critical\/","title":{"rendered":"Top Reasons Why Effective Project Communication is Critical \u2013 Planview AdaptiveWork"},"content":{"rendered":"<p><!-- .post-meta --><\/p>\n<p>Everyone knows, in theory at least, that <strong>effective project communication<\/strong> is essential. Almost any project manager, if asked to list the factors which are important for project success, would put communication near the top of the list.<\/p>\n<p><img class=\"lazyload\" title=\"Effective project communication\" alt=\"Effective project communication\" height=\"198\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2016\/09\/Effective-project-communication-300x198.png\" \/>Unfortunately, communication is often taken for granted. Even when <a href=\"\/\/www.clarizen.com\/project-management-solutions\/project-managers-solutions.html\">project managers<\/a> put an early emphasis on communication, it can fall by the wayside when managers and team members find themselves dealing with unexpected challenges or intense workloads. Those situations, of course, are the ones in which communication is even more critically important.<\/p>\n<p>Project managers who overlook the importance of communication are putting their projects at serious risk. In fact, according to the Project Management Institute, 40% of all project failures can be directly attributed to a lack of effective communication. Understanding the value of communication in every phase of a project can help managers and team members keep information flowing, even during difficult periods.<\/p>\n<h5 class=\"l3-heading\"><span style=\"color: #2ba7df;\">Project Planning and Setting Expectations<\/span><\/h5>\n<p>Effective communication at the beginning of a project will pay dividends from the first planning meeting to the final wrap-up. In order to <a href=\"\/\/www.clarizen.com\/project-software-resources\/why-clarizen-get-the-job-done.html\">get their work done<\/a>, project team members must have as much information as possible about the goal of the project, its timelines and deliverables and what is expected from each participant. Project managers should also be sure to provide details on the collaboration software and other project management tools to be used, the timing and format of recurring meetings and the procedures to be followed for changes in scope.<\/p>\n<h5 class=\"l3-heading\"><span style=\"color: #2ba7df;\">Status Updates and Timeline Changes<\/span><\/h5>\n<p>Communication in project management often begins to break down in the middle phases of a project, when team members are immersed in their work and liable to lose sight of what others are doing. Important details such as changes to a deadline might be communicated to only those team members who are directly affected, leaving others in the dark.<\/p>\n<div id=\"content-cta\">\n<div id=\"content-cta-text\">Increase your business agility with Planview AdaptiveWork\u2019s project management software<\/div>\n<div id=\"content-cta-button\"><a href=\"https:\/\/www.clarizen.com\/resource\/product-tour\/?refer=blogpost\">Take a Product Tour<\/a><\/div>\n<\/div>\n<p>This is especially likely to happen on <a href=\"\/\/www.clarizen.com\/blogs\/project-management-solutions-teams.html\">large or decentralized teams<\/a>, where work is being done in several different time zones or on multiple continents. In these situations, it can be next to impossible to gather an entire team, in person or virtually, for daily or weekly status meetings. <strong>Project communication management<\/strong> tools like Planview AdaptiveWork can help managers keep the entire team on the same page by providing a centralized resource for project plans, documentation, <a href=\"https:\/\/www.clarizen.com\/work\/interactive-gantt-chart\">Gantt charts<\/a> and other essential information.<\/p>\n<h5 class=\"l3-heading\"><span style=\"color: #2ba7df;\">Closeout and Lessons Learned<\/span><\/h5>\n<p>It\u2019s important not to lose focus on communication as a project winds down. Executive sponsors and other high-level stakeholders are typically more engaged as a project nears completion, and inadequate communication at this phase can create unfounded concerns about the team\u2019s quality of work or degree of preparation. Project managers should be sure to review the initial project requirements with the entire team to ensure that each requirement has been addressed.<\/p>\n<p>Communication should continue even after the work is done. Upon completion of a project, organizations should take the opportunity to hold a \u201clessons learned\u201d meeting to identify areas for improvement, as well as success factors and innovations than can improve the outcomes of other projects in the future.<\/p>\n<p>Want to learn how Planview AdaptiveWork\u2019s collaborative <a href=\"https:\/\/www.planview.com\/products-solutions\/solutions\/work-management\/\">work management<\/a> solution can enable better project communication by connecting discussions, work content and powerful project management in a single solution?\u00a0 Check out a <a href=\"\/\/www.clarizen.com\/product-tours.html\" target=\"_blank\" rel=\"noopener noreferrer\">product tour<\/a>.<\/p>\n<div class=\"client-logo\"><a title=\"Siemens Energy\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"Siemens Energy\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/08\/siemens_energy-200x100.png\" \/><\/a> <a title=\"IIROC Success\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"IIROC Success\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/07\/IIROC_logo-200x100.gif\" \/><\/a> <a title=\"Financial Services Institution\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"Financial Services Institution\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/04\/FINANCIAL-SERVICES-IMG-200x100.jpg\" \/><\/a> <a title=\"M Squared\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"M Squared\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/03\/m-squared-logo-200x100.jpg\" \/><\/a> <a title=\"Aliancys Success\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"Aliancys Success\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/12\/aoc_aliancys-logo-800x400-200x100.jpg\" \/><\/a> <a title=\"Bonfiglioli Success\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"Bonfiglioli Success\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/11\/bonfiglioli_logo-800x400-200x100.jpg\" \/><\/a><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Everyone knows, in theory at least, that effective project communication is essential. Almost any project manager, if asked to list the factors which are important for project success, would put communication near the top of the list. Unfortunately, communication is often taken for granted. Even when project managers put an early emphasis on communication, it&#8230;<\/p>\n","protected":false},"author":205,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":2,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-19275","post","type-post","status-publish","format-standard","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Top Reasons Why Effective Project Communication is Critical \u2013 Clarizen<\/title>\n<meta name=\"description\" content=\"Everyone knows that effective project communication is essential. Effective Project communication management tools like Clarizen can help managers keep the entire team on the same page by providing a centralized resource for project plans.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/top-reasons-why-effective-project-communication-is-critical\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Top Reasons Why Effective Project Communication is Critical \u2013 Planview AdaptiveWork\" \/>\n<meta property=\"og:description\" content=\"Everyone knows that effective project communication is essential. 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