{"id":18919,"date":"2021-04-29T00:00:00","date_gmt":"2021-04-29T05:00:00","guid":{"rendered":"https:\/\/blog.planview.com\/task-management-theory-what-you-need-to-know\/"},"modified":"2022-04-05T14:08:07","modified_gmt":"2022-04-05T19:08:07","slug":"task-management-theory-what-you-need-to-know","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/task-management-theory-what-you-need-to-know\/","title":{"rendered":"Task Management Theory: What You Need to Know"},"content":{"rendered":"<p><!-- .post-meta --><\/p>\n<div class=\"et_pb_section et_pb_section_0 et_section_regular\">\n<div class=\" et_pb_row et_pb_row_0\">\n<div class=\"et_pb_column et_pb_column_4_4  et_pb_column_0 et_pb_css_mix_blend_mode_passthrough et-last-child\">\n<div class=\"et_pb_text et_pb_module et_pb_bg_layout_light et_pb_text_align_left  et_pb_text_0\">\n<div class=\"et_pb_text_inner\">\n<p><span style=\"font-weight: 400;\">Task management is basically identifying and monitoring the progress of the various tasks that make up a specific task strand, work package or overall project. The tasks can therefore run from half a dozen to potentially thousands. One thing that stays constant in task management theory however is the focus on clear information and how this can help you and your team achieve success.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-19657 size-full\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2022\/04\/task-management.jpeg\" alt=\"Project Task Management\" width=\"800\" height=\"400\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2022\/04\/task-management.jpeg 800w, https:\/\/blog.planview.com\/wp-content\/uploads\/2022\/04\/task-management-300x150.jpeg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2022\/04\/task-management-150x75.jpeg 150w, https:\/\/blog.planview.com\/wp-content\/uploads\/2022\/04\/task-management-768x384.jpeg 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<h2><b>Task Management Theory Impacts The Overall Project <\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Task management theory<\/span><span style=\"font-weight: 400;\"> covers the basic methodologies and frameworks within which people manage the range of tasks they are responsible for. There are a wide variety of different views on the best ways for task management to be performed, as well as a lot of <\/span><a href=\"http:\/\/www.clarizen.com\/\"><span style=\"font-weight: 400;\">great online project management software<\/span><\/a><span style=\"font-weight: 400;\"> that can make task management quite a simple and easily navigable process. Task management theory and how an individual or project manager approach the subject is very important because it is a set of guidelines which determine how efficient and productive their task management is, which has a big impact on how well project plans, milestones and deadlines are kept to.<\/span><\/p>\n<h3><b>How Task Management Theory is Related to Critical Path?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The first step in task management is identifying what needs to be done and when it needs to be done by. This <\/span><a href=\"..\/3-critical-mistakes-critical-path-method-avoid\/\"><span style=\"font-weight: 400;\">can also fit into the critical path method<\/span><\/a><span style=\"font-weight: 400;\"> which identifies the order that needs to be followed for an inter-related task strand to be completed in the shortest possible time. Task identification can occur in a variety of ways, on a personal level for example, preparing for guests visiting might be identified thusly:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Create shopping list<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Check sheets and towels are clean<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Wash any unsuitable sheets and towels<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Go and buy shopping list<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Put towels and sheets into dryer<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Sweep necessary rooms<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Mop bathroom<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Take out towels and sheets and set up guest room<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Once all the necessary tasks have been identified, then one moves onto the next step of task management theory, which is monitoring. Provided that all the tasks are being actioned, keeping track of their progress and how close they are to completion is a constant activity. For a project manager in charge of a team, this can be an overwhelming experience as the deluge of information needs to be obtained and deciphered in order to keep the project plan or Gantt chart updated.<\/span><\/p>\n<div id=\"content-cta\">\n<div id=\"content-cta-text\">Increase your business agility with Planview AdaptiveWork\u2019s project management software<\/div>\n<div id=\"content-cta-button\"><a title=\"\" href=\"https:\/\/info.planview.com\/clarizen-_demo-on-demand_prm_en_reg.html\" target=\"_blank\" rel=\"noopener\">Take a Product Tour<\/a><\/div>\n<\/div>\n<h3><b>Good Project Management Tools Can Help<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Fortunately, there are now many ways to automatically update the progress of individual tasks without spending your whole day involved in it. A good project management tool will give you a quick access dashboard which displays easy-to-understand information about where each task is in its own cycle. While the most common way is to provide this information through percentages, it is also possible to alter your dashboards to show data in terms of pie charts, bars or any number of other formats.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The benefits of having an effective <a href=\"..\/how-to-choose-the-right-task-management-software\/\">task management software<\/a> are manifold:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">It is easier to monitor progress and identify issues or bottlenecks<\/span><\/li>\n<li style=\"font-weight: 400;\"><a href=\"https:\/\/success.clarizen.com\/hc\/en-us\/articles\/360000289733-Resource-Management-Best-Practices\"><span style=\"font-weight: 400;\">Resource management <\/span><\/a><span style=\"font-weight: 400;\">becomes clearer as you can spot which tasks should take priority over others<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Deadlines and timelines are easily pinned to tasks<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Related task strands can be viewed as one, creating a larger task unit<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Reports and updates are easily circulated to the team and <\/span><a href=\"..\/project-management-stakeholders\/\"><span style=\"font-weight: 400;\">other stakeholders<\/span><\/a><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">With it being such a vital part of project management, making sure you have a task management strategy that works for you and your team is essential for ensuring project success.<\/span><\/p>\n<\/div>\n<\/div>\n<p><!-- .et_pb_text --><\/p>\n<div class=\"et_pb_code et_pb_module  et_pb_code_0\">\n<div class=\"et_pb_code_inner\"><\/div>\n<p><!-- .et_pb_code_inner --><\/p>\n<\/div>\n<p><!-- .et_pb_code --><\/p>\n<\/div>\n<p><!-- .et_pb_column --><\/p>\n<\/div>\n<p><!-- .et_pb_row --><\/p>\n<\/div>\n<p><!-- .et_pb_section --><\/p>\n<div class=\"client-logo\"><a title=\"Siemens Energy\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"Siemens Energy\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/08\/siemens_energy-200x100.png\" \/><\/a> <a title=\"IIROC Success\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"IIROC Success\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/07\/IIROC_logo-200x100.gif\" \/><\/a> <a title=\"Financial Services Institution\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"Financial Services Institution\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/04\/FINANCIAL-SERVICES-IMG-200x100.jpg\" \/><\/a> <a title=\"M Squared\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"M Squared\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/03\/m-squared-logo-200x100.jpg\" \/><\/a> <a title=\"Aliancys Success\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"Aliancys Success\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/12\/aoc_aliancys-logo-800x400-200x100.jpg\" \/><\/a> <a title=\"Bonfiglioli Success\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"Bonfiglioli Success\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/11\/bonfiglioli_logo-800x400-200x100.jpg\" \/><\/a><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Task management is basically identifying and monitoring the progress of the various tasks that make up a specific task strand, work package or overall project. The tasks can therefore run from half a dozen to potentially thousands. One thing that stays constant in task management theory however is the focus on clear information and how&#8230;<\/p>\n","protected":false},"author":205,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":2,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-18919","post","type-post","status-publish","format-standard","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Task Management Theory: What You Need to Know<\/title>\n<meta name=\"description\" content=\"Task management theory covers the basic methodologies and frameworks within which people 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