{"id":18520,"date":"2021-01-28T00:00:00","date_gmt":"2021-01-28T06:00:00","guid":{"rendered":"https:\/\/blog.planview.com\/manage-ad-hoc-requests\/"},"modified":"2021-01-28T00:00:00","modified_gmt":"2021-01-28T06:00:00","slug":"manage-ad-hoc-requests","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/manage-ad-hoc-requests\/","title":{"rendered":"How to Manage Ad Hoc Requests"},"content":{"rendered":"<p> <!-- .post-meta --><\/p>\n<p>A successful project manager always strives for a recurring set of workflows, tools and <a href=\"http:\/\/www.clarizen.com\/which-stakeholders-should-i-consult-before-starting-a-new-project\/\">business relationships<\/a>, but they also have to remain skilled enough to manage <strong>ad hoc requests<\/strong>. These quick, turn-around projects typically present themselves out of the blue, and can pose incredible disruption to the everyday work process.<\/p>\n<p><img class=\"lazyload\" title=\"ad hoc requests\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2017\/11\/ad-hoc-requests.jpg\" alt=\"ad hoc requests\" height=\"400\"><\/p>\n<p>The key to managing requests on-the-fly is the ability to prepare even quicker. Delivering great ROI on reduced timelines is a skill often learned through trial and error. The true secret lies in the fact that you don&#x2019;t have to be a genius, you just need a little structure.<\/p>\n<p>Establishing a process to something that feels chaotic can be one of the biggest challenges in <strong>project management<\/strong>. Therefore, in order to get organized, you must first understand what truly defines an &#x201C;ad hoc&#x201D; request.<\/p>\n<p><strong>What is an Ad Hoc Request?<\/strong><\/p>\n<p>An <strong>ad hoc request<\/strong> in the industry of <strong>project management<\/strong> typically indicates a task or job that was unexpected, and therefore, largely unscheduled. It&#x2019;s like a surprise popping up in the middle of your busy work week. <strong>Ad hoc projects<\/strong> are unique for some of the following reasons:<\/p>\n<p><strong><em>Time Span<\/em><\/strong><\/p>\n<p>Quick turnaround projects have tighter time frames than regular work. Therefore, it is entirely more difficult to plan for them. If a PM has previously established a standard for dealing with <strong>ad hoc projects<\/strong>, they&#x2019;re already a step ahead of the game.<\/p>\n<p><strong><em>Localized Impact<\/em><\/strong><\/p>\n<p>Lager projects typically have multiple business entities involved in managing requests. They can even be part of a portfolio of interdependent tasks. <strong>Ad hoc projects<\/strong>, however, are usually focused on a single goal and\/or a specific group of people.<\/p>\n<p><strong><em>Less Resource Intensive<\/em><\/strong><\/p>\n<p>Since these ventures are always last minute, <a href=\"\/best-websites-find-hire-freelancers-project\">the resources can be lacking<\/a>. An <strong>ad hoc project<\/strong> demands immediate attention&#x2014;which doesn&#x2019;t always leave ample time for networking. &#x201C;Ad hoc&#x201D; expects PMs to rely on minimal resources in short instances.<\/p>\n<div id=\"content-cta\">\n<div id=\"content-cta-text\">Increase your business agility with Planview AdaptiveWork&#x2019;s project management software<\/div>\n<div id=\"content-cta-button\"><a href=\"https:\/\/www.clarizen.com\/resource\/product-tour\/?refer=blogpost\">Take a Product Tour<\/a><\/div>\n<\/div>\n<p><strong>Managing Ad Hoc Requests<\/strong><\/p>\n<p>Despite the need to develop your own unique plan, there are certain universal methods to managing <strong>ad hoc requests<\/strong>. Here are just a few ways to ease the stress of a busy PM accomplishing these tasks:<\/p>\n<p><strong><em>Prioritize Risk<\/em><\/strong><\/p>\n<p>Many of the traditional procedures of <strong>project management<\/strong> are truncated by the <strong>ad hoc request<\/strong>. It is important to anticipate weaknesses and vulnerabilities during the planning phase. Be judicious about the risks that are bypassed to save time. In this situation, <a href=\"http:\/\/www.clarizen.com\/tips-identifying-project-risks\/\">it is only appropriate to assess risks<\/a> that are tied to value. Otherwise, leave it alone.<\/p>\n<p><strong><em>Flexibility<\/em><\/strong><\/p>\n<p>Managing anything last-minute takes incredible patience and flexibility. The ability to adapt to change faster, and thus, achieve objectives sooner is a common characteristic among successful PMs. This can easily be accessed through continuous visibility, intuitive interfacing and diligent delegation. Full reporting will also facilitate greater transparency.<\/p>\n<p><strong><em>Transparency<\/em><\/strong><\/p>\n<p>In order to eliminate chaos in a chaotic situation, one must bring everything to light. Creating transparency with an ad hoc project ensures 24\/7 accountability and is also a quick way to develop trust. Connecting people with the full context of their work will always drive efficiency.<\/p>\n<p><strong><em>Work Smarter<\/em><\/strong><\/p>\n<p><a href=\"https:\/\/www.clarizen.com\/\">Cloud-based project management software<\/a> is the key to taking on more than you can chew. That&#x2019;s because, when tasks are automated, there is added time to manage projects accordingly. Automating simple admin work through a smart program means taking on ad hoc isn&#x2019;t quite as stressful as it once proved to be. In other words, let the robot do the easy, yet time consuming, tasks.<\/p>\n<p>&#xA0;<\/p>\n<p>The worst thing you can do is say &#x201C;NO&#x201D; to more business, so if you&#x2019;ve just agreed to another ad hoc project, you&#x2019;re already winning. Being able to catch everything that is thrown at you is what creates successful project management professionals. Ad hoc shouldn&#x2019;t be feared&#x2014;it should be revered. And with the right organization and modern tools, that open acceptance is a piece of cake.<\/p>\n<p><\/p>\n<div class=\"client-logo\"> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Siemens Energy\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/08\/siemens_energy-200x100.png\" alt=\"Siemens Energy\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"IIROC Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/07\/IIROC_logo-200x100.gif\" alt=\"IIROC Success\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Financial Services Institution\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/04\/FINANCIAL-SERVICES-IMG-200x100.jpg\" alt=\"Financial Services Institution\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"M Squared\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/03\/m-squared-logo-200x100.jpg\" alt=\"M Squared\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Aliancys Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/12\/aoc_aliancys-logo-800x400-200x100.jpg\" alt=\"Aliancys Success\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Bonfiglioli Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/11\/bonfiglioli_logo-800x400-200x100.jpg\" alt=\"Bonfiglioli Success\"><\/a><\/div>\n","protected":false},"excerpt":{"rendered":"<p>A successful project manager always strives for a recurring set of workflows, tools and business relationships, but they also have to remain skilled enough to manage ad hoc requests. These quick, turn-around projects typically present themselves out of the blue, and can pose incredible disruption to the everyday work process. The key to managing requests&#8230;<\/p>\n","protected":false},"author":205,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-18520","post","type-post","status-publish","format-standard","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Manage Ad Hoc Requests<\/title>\n<meta name=\"description\" content=\"An ad hoc request in the industry of project management typically indicates a task or job that was unexpected, and therefore, largely unscheduled. Here you can understand what truly defines an \u201cad hoc\u201d request.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/manage-ad-hoc-requests\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Manage Ad Hoc Requests\" \/>\n<meta property=\"og:description\" content=\"An ad hoc request in the industry of project management typically indicates a task or job that was unexpected, and therefore, largely unscheduled. 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