{"id":18500,"date":"2021-01-13T00:00:00","date_gmt":"2021-01-13T06:00:00","guid":{"rendered":"https:\/\/blog.planview.com\/project-workflows-and-how-they-can-help-your-project\/"},"modified":"2021-01-13T00:00:00","modified_gmt":"2021-01-13T06:00:00","slug":"project-workflows-and-how-they-can-help-your-project","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/project-workflows-and-how-they-can-help-your-project\/","title":{"rendered":"Project Workflows and How They Can Help Your Project"},"content":{"rendered":"<p> <!-- .post-meta --><\/p>\n<p><span style=\"font-weight: 400\">Depending on the field you are in, there can be many different types of workflows which will be more or less applicable in various situations. At the end of the day however, they all boil down to basically the same thing, workflows are processes of sequential steps or events which see tasks completed and responsibility transmitted forward to the next stage of the project.<\/span><\/p>\n<p><img class=\"lazyload\" title=\"project workflow\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2018\/09\/workflows.jpg\" alt=\"project workflow\" height=\"400\"><\/p>\n<p><span style=\"font-weight: 400\">As a project manager, workflows can be extremely helpful for developing a set of standardized systems which are easy to implement in new projects and teach to new team members. While many of us will already be implementing workflows whether we realize it or not, it can be very helpful for optimizing productivity and visualizing a project team&#x2019;s effectiveness to draw up the project in terms of its workflows.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Some of the most common workflows<\/span><span style=\"font-weight: 400\"> are:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><b>Sequential Workflow<\/b><span style=\"font-weight: 400\"> which progresses forward step-by-step<\/span><\/li>\n<li style=\"font-weight: 400\"><b>State Machine Workflow<\/b><span style=\"font-weight: 400\"> moves from State to State, including repeated iterations if necessary<\/span><\/li>\n<li style=\"font-weight: 400\"><b>Rules-driven Workflow<\/b><span style=\"font-weight: 400\"> where specific rules govern the progress of task strands<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Using <strong>project management workflows<\/strong> can help your team and your productivity through:<\/span><\/p>\n<ol>\n<li><b> Improvements to processes<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400\">Once the specific steps of <strong>project management workflows<\/strong> are laid out, the individual processes that they involve become clearer. It is therefore easier to identify the role each process plays and how they can be improved to create incremental gains <\/span><a href=\"http:\/\/www.clarizen.com\/\"><span style=\"font-weight: 400\">throughout the whole production chain<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/p>\n<ol start=\"2\">\n<li><b> Defining responsibilities<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400\">Workflows make it easier to outline and assign areas of responsibility throughout different strands of your project. After you and your team have drawn up and acknowledged the <strong>project management workflows<\/strong> in place, let everyone know under whose remit each sequence falls.<\/span><\/p>\n<ol start=\"3\">\n<li><b> Better deadline prediction<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400\">Rather than just giving an estimate of when an overall task strand or indeed project may be completed, with workflows it is possible to break down all the essential components and, using the critical path method, estimate precisely how long everything should take.<\/span><\/p>\n<div id=\"content-cta\">\n<div id=\"content-cta-text\">Increase your business agility with Planview AdaptiveWork&#x2019;s project management software<\/div>\n<div id=\"content-cta-button\"><a href=\"https:\/\/www.clarizen.com\/resource\/product-tour\/?refer=blogpost\">Take a Product Tour<\/a><\/div>\n<\/div>\n<ol start=\"4\">\n<li><b> Increased visibility for stakeholders<\/b><\/li>\n<\/ol>\n<p><a href=\"http:\/\/www.clarizen.com\/tips-getting-stakeholders-involved-projects\/\"><span style=\"font-weight: 400\">When it comes to stakeholder management<\/span><\/a><span style=\"font-weight: 400\">, one of the best ways of keeping them satisfied and supportive of the project is to provide clear and easy to understand information and status updates. This transparent visibility is improved by <strong>project management workflows<\/strong> as the effects of each process become more apparent and open to scrutiny.<\/span><\/p>\n<ol start=\"5\">\n<li><b> Identifying risk<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400\">Project risks can come in many forms, such as delays, cost overruns and supply failures. By strategizing your processes through a workflow, risks become easier to identify and get planned for. Though it is impossible to predict and avoid all pitfalls, with more insightful risk assessment and management, their effects can be reduced.<\/span><\/p>\n<ol start=\"6\">\n<li><b> Enhancing team cohesion and coordination<\/b><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400\">Workflows provide clearer visualizations to your team about how they are expected to be working together. Knowing the team members which they are depending on or must coordinate with gives your whole team a better picture of how their own individual tasks are interlinked with those around them.<\/span><\/p>\n<p><span style=\"font-weight: 400\">As you can see there are a wide range of advantages to having well-established <strong>project management workflows<\/strong> for your team. While the need for flexibility is necessary and you should always be adaptable enough to pivot focus and resources when necessary, <strong>project workflows<\/strong> can provide an effective basis up which to plan your project course, <\/span><a href=\"\/risk-management-techniques\"><span style=\"font-weight: 400\">identify risks and areas for improvement<\/span><\/a><span style=\"font-weight: 400\">, as well as to bring your team closer together.<\/span><\/p>\n<p><\/p>\n<div class=\"client-logo\"> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Siemens Energy\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/08\/siemens_energy-200x100.png\" alt=\"Siemens Energy\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"IIROC Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/07\/IIROC_logo-200x100.gif\" alt=\"IIROC Success\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Financial Services Institution\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/04\/FINANCIAL-SERVICES-IMG-200x100.jpg\" alt=\"Financial Services Institution\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"M Squared\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/03\/m-squared-logo-200x100.jpg\" alt=\"M Squared\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Aliancys Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/12\/aoc_aliancys-logo-800x400-200x100.jpg\" alt=\"Aliancys Success\"><\/a> <a href=\"https:\/\/www.clarizen.com\/customers\/\" title=\"Bonfiglioli Success\"><img class=\"lazyload\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/11\/bonfiglioli_logo-800x400-200x100.jpg\" alt=\"Bonfiglioli Success\"><\/a><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Depending on the field you are in, there can be many different types of workflows which will be more or less applicable in various situations. At the end of the day however, they all boil down to basically the same thing, workflows are processes of sequential steps or events which see tasks completed and responsibility&#8230;<\/p>\n","protected":false},"author":205,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-18500","post","type-post","status-publish","format-standard","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Project Workflows and How They Can Help Your Project<\/title>\n<meta name=\"description\" content=\"Depending on 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