{"id":17035,"date":"2019-07-09T00:00:00","date_gmt":"2019-07-09T05:00:00","guid":{"rendered":"https:\/\/blog.planview.com\/4-lessons-for-striking-the-right-note-with-your-teams\/"},"modified":"2022-04-21T10:19:26","modified_gmt":"2022-04-21T15:19:26","slug":"4-lessons-for-striking-the-right-note-with-your-teams","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/4-lessons-for-striking-the-right-note-with-your-teams\/","title":{"rendered":"4 Lessons for Striking the Right Note with Your Teams"},"content":{"rendered":"<p><!-- .post-meta --><\/p>\n<p>Your pile of unread messages is teetering on the verge of collapse. Your phone is blowing up. The day is packed. Finding composure in the storm is tough, but as a leader, you have no choice when communicating with your teams. Hitting the right note is a constant challenge.<\/p>\n<p>Team coordination has largely shifted from direct conversations to technology. The way you communicate changes with the medium, whether Skype, texts, email, phone, or even face-to-face. The words exchanged in these dialogues matter.<\/p>\n<p>As always, leaders find ways to remain cool, consistent, and positive. Clarity and accuracy are paramount. Here are some ideas to keep your words ringing true.<\/p>\n<h3><b>Proceed with Caution<\/b><\/h3>\n<p>Interpreting emails has become high art. Reading between the digital lines is fraught with hazard and demands extra attention. But taking extra care doesn\u2019t have to mean taking too much extra time. Come up with some positive opening and closing lines that help you get to the point. Be concise.<\/p>\n<h3><b>Be Authentic<\/b><\/h3>\n<p>Even if you can\u2019t see your team, pretend you are sitting near them when you communicate. Put yourself in their shoes. Use an informal voice, whether verbally or in writing. Your mood comes through, so watch for sarcasm or anger, even if feels like it\u2019s just you being you. Tell your teams not to interpret brevity as annoyance or dismissal, but just that you value their time.<\/p>\n<h3><b>Listen to Yourself<\/b><\/h3>\n<p>Striking the right note, literally, means the way you sound <a title=\"Tone of Voice In The Workplace - How Managers Can Be More Effective\" href=\"https:\/\/www.youtube.com\/watch?v=kLDDW6y2pE8&amp;ab_channel=JanetHarllee\" target=\"_blank\" rel=\"noopener\">when you speak<\/a>. In meetings on the phone or on Zoom, we can hear you.\u00a0 <a href=\"https:\/\/careertrend.com\/tone-voice-managementtoemployee-communications-43272.html\">Thirty-eight percent of your message<\/a> resonates from the tone of your voice and speaking style. Volume, pitch, inflection and rate of speech convey more than we realize. Speaking too quietly or loudly, too high or low, quickly or slowly can communicate nerves, aggression, or impatience. Try to keep a level tone.<\/p>\n<p>Inflection, or emphasis on a certain part of the sentence, speaks volumes. \u201c<a href=\"https:\/\/matrix.berkeley.edu\/research\/whats-upspeak\">Upspeak<\/a>,\u201d where the end of a sentence rises like a question, has become ubiquitous. Without intending it, you come across as insecure or indecisive. Not the leadership note you want to hit.<\/p>\n<h3><b>Choose the Right Tool<\/b><\/h3>\n<p>The communication channel you choose has its own tone. So make sure to select the right tool for the job. Chat platforms are less formal \u2013 but also more fleeting \u2013 so assigning a critical deadline via chat will decrease its importance and increase the chances it disappears. Seeking feedback on a specific piece of content? Skip email and, instead, use a collaboration space like Planview AdaptiveWork where conversations can be connected to a given piece of work for fine tuning in the present as well as future reference.<\/p>\n<p>Your team takes its cues from you. Even when it seems the sky is falling \u2013 or especially in such cases \u2013 pay attention to your words. And just as importantly, find the best way to broadcast your message. As an artist might choose between oils or watercolor, it\u2019s up to you to choose the best medium for the idea you have in mind. If collaboration is key, Planview AdaptiveWork offers the perfect canvas.<\/p>\n<div class=\"client-logo\"><a title=\"Siemens Energy\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"Siemens Energy\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/08\/siemens_energy-200x100.png\" \/><\/a> <a title=\"IIROC Success\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"IIROC Success\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/07\/IIROC_logo-200x100.gif\" \/><\/a> <a title=\"Financial Services Institution\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"Financial Services Institution\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/04\/FINANCIAL-SERVICES-IMG-200x100.jpg\" \/><\/a> <a title=\"M Squared\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"M Squared\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/03\/m-squared-logo-200x100.jpg\" \/><\/a> <a title=\"Aliancys Success\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"Aliancys Success\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/12\/aoc_aliancys-logo-800x400-200x100.jpg\" \/><\/a> <a title=\"Bonfiglioli Success\" href=\"https:\/\/www.clarizen.com\/customers\/\"><img class=\"lazyload\" alt=\"Bonfiglioli Success\" data-src=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2019\/11\/bonfiglioli_logo-800x400-200x100.jpg\" \/><\/a><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Your pile of unread messages is teetering on the verge of collapse. Your phone is blowing up. The day is packed. Finding composure in the storm is tough, but as a leader, you have no choice when communicating with your teams. Hitting the right note is a constant challenge. Team coordination has largely shifted from&#8230;<\/p>\n","protected":false},"author":205,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":2,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-17035","post","type-post","status-publish","format-standard","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>4 Lessons for Striking the Right Note with Your Teams<\/title>\n<meta name=\"description\" content=\"LinkedIn0Share0Tweet0Pin0Email0 Your pile of unread messages is teetering on the verge of collapse. Your phone is blowing up. The day is packed. Finding composure in the storm is tough, but as a leader, you have no choice when communicating with your teams. Hitting the right note is a constant challenge. Team coordination has largely shifted [\u2026]\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/4-lessons-for-striking-the-right-note-with-your-teams\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"4 Lessons for Striking the Right Note with Your Teams\" \/>\n<meta property=\"og:description\" content=\"LinkedIn0Share0Tweet0Pin0Email0 Your pile of unread messages is teetering on the verge of collapse. Your phone is blowing up. The day is packed. Finding composure in the storm is tough, but as a leader, you have no choice when communicating with your teams. 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Team coordination has largely shifted [\u2026]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blog.planview.com\/4-lessons-for-striking-the-right-note-with-your-teams\/\" \/>\n<meta property=\"og:site_name\" content=\"Planview Blog\" \/>\n<meta property=\"article:publisher\" content=\"http:\/\/www.facebook.com\/pages\/Planview-Inc\/89422974772\" \/>\n<meta property=\"article:published_time\" content=\"2019-07-09T05:00:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-04-21T15:19:26+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/08\/siemens_energy-200x100.png\" \/>\n<meta name=\"author\" content=\"Team AdaptiveWork\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@Planview\" \/>\n<meta name=\"twitter:site\" content=\"@Planview\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Team AdaptiveWork\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/blog.planview.com\/4-lessons-for-striking-the-right-note-with-your-teams\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/blog.planview.com\/4-lessons-for-striking-the-right-note-with-your-teams\/\"},\"author\":{\"name\":\"Team AdaptiveWork\",\"@id\":\"https:\/\/blog.planview.com\/#\/schema\/person\/e307731bc782b0042d055366fc035e50\"},\"headline\":\"4 Lessons for Striking the Right Note with Your Teams\",\"datePublished\":\"2019-07-09T05:00:00+00:00\",\"dateModified\":\"2022-04-21T15:19:26+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/blog.planview.com\/4-lessons-for-striking-the-right-note-with-your-teams\/\"},\"wordCount\":529,\"publisher\":{\"@id\":\"https:\/\/blog.planview.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/blog.planview.com\/4-lessons-for-striking-the-right-note-with-your-teams\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/08\/siemens_energy-200x100.png\",\"articleSection\":[\"Project Portfolio Management\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/blog.planview.com\/4-lessons-for-striking-the-right-note-with-your-teams\/\",\"url\":\"https:\/\/blog.planview.com\/4-lessons-for-striking-the-right-note-with-your-teams\/\",\"name\":\"4 Lessons for Striking the Right Note with Your Teams\",\"isPartOf\":{\"@id\":\"https:\/\/blog.planview.com\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/blog.planview.com\/4-lessons-for-striking-the-right-note-with-your-teams\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/blog.planview.com\/4-lessons-for-striking-the-right-note-with-your-teams\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/media.planview.com\/clarizen\/wp-content\/upload\/2020\/08\/siemens_energy-200x100.png\",\"datePublished\":\"2019-07-09T05:00:00+00:00\",\"dateModified\":\"2022-04-21T15:19:26+00:00\",\"description\":\"LinkedIn0Share0Tweet0Pin0Email0 Your pile of unread messages is teetering on the verge of collapse. 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