{"id":15317,"date":"2020-02-06T00:00:00","date_gmt":"2020-02-06T06:00:00","guid":{"rendered":"https:\/\/blog.planview.com\/project-intake-and-prioritization-streamline-the-process-with-ppm\/"},"modified":"2022-04-01T10:55:42","modified_gmt":"2022-04-01T15:55:42","slug":"project-intake-and-prioritization-streamline-the-process-with-ppm","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/project-intake-and-prioritization-streamline-the-process-with-ppm\/","title":{"rendered":"Project Intake and Prioritization: Streamline the Process with PPM"},"content":{"rendered":"<figure>\n<div class=\"feature-image\"><img decoding=\"async\" class=\"aligncenter size-full\" src=\"https:\/\/media.planview.com\/changepoint-blog\/[image]-[blog]-project-intake-&amp;-prioritization-2.jpg\" alt=\"Project Intake and Prioritization: Streamline the Process with PPM\" \/><\/div>\n<\/figure>\n<div><\/div>\n<p><!--more--><\/p>\n<p>At its core, adaptive <a href=\"https:\/\/www.planview.com\/products-solutions\/solutions\/project-portfolio-management\/\">project portfolio management<\/a> (PPM) is largely about two things.<\/p>\n<p>On one hand, adaptive PPM helps ensure that companies are pursuing the right projects\u2014those that are aligned with their objectives and goals. That\u2019s your project prioritization. At the same time, adaptive PPM is also about ensuring that projects are done correctly and efficiently\u2014and in a way that generates ROI. Effective projects start with a streamlined intake process to ensure you set the right expectations from day one.<\/p>\n<p>Accomplishing both of those goals requires knowing where to assign resources, and picking the best times to start the work itself. For many organizations, that is much easier said than done. With so many projects going on at once and resources scattered in every direction, it can be difficult to <a href=\"https:\/\/go.changepoint.com\/learn\/ppm\/5-ways-real-time-visibility\" rel=\" noopener\">get a clear picture<\/a> of where things stand at any given point in time.<\/p>\n<p>The good news is that\u2014with the right tools and the right approach\u2014teams can navigate resource constraints and make the best use of company resources. In doing so, they\u2019re able to <a style=\"text-decoration: none;\" href=\"https:\/\/go.changepoint.com\/learn\/ppm\/5-ways-real-time-visibility\" target=\"_blank\" rel=\"noopener noreferrer\">see the bigger picture<\/a> and realize the full promise of PPM.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.planview.com\/project-intake-and-prioritization-streamline-the-process-with-ppm\/#How_to_Select_the_Right_Projects\" >How to Select the Right Projects<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.planview.com\/project-intake-and-prioritization-streamline-the-process-with-ppm\/#How_to_Onboard_Projects_the_Right_Way\" >How to Onboard Projects the Right Way<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/blog.planview.com\/project-intake-and-prioritization-streamline-the-process-with-ppm\/#Project_Intake_and_Prioritization_Done_Right_with_PPM_Tools\" >Project Intake and Prioritization Done Right with PPM Tools<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Select_the_Right_Projects\"><\/span><strong>How to Select the Right Projects<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To select the right projects, there are two things you must do to prepare for success. You need to get a full view of each project so you can see what\u2019s going on right now and what\u2019s in the pipeline. Once you\u2019re able to see every project, you can begin making the business case for each and prioritize them to match your organizational goals.<\/p>\n<p>In addition, you\u2019ll need to <a href=\"https:\/\/go.changepoint.com\/learn\/ppm\/5-ways-real-time-visibility\" target=\"_blank\" rel=\"noopener noreferrer\">get a full view<\/a> of asset and resource allocation across the organization. You don\u2019t want to sign off on a project only to find out that the people, tools, and funds you need are tied up elsewhere. So ask yourself the following question: What resources are available today\u2014and what will be available in the future?<\/p>\n<p>Once you\u2019ve done that, you should have a better idea of which projects make sense to prioritize. But at the same time, your business is perpetually in flux. Even if you make the best decision today, your needs might change overnight\u2014and you may be forced to reassess.<\/p>\n<p>In other words, you need to continuously examine your project intake and prioritization to make sure that you\u2019re focusing on the right things at the right times. If this all sounds like a tall order, that\u2019s because it is. But with the right processes and tools in place, it doesn\u2019t have to be.<\/p>\n<p>When PMO leaders take the more traditional role of governance and process enforcement, prioritizing projects can become a massive undertaking. By investing in a powerful adaptive PPM solution, however, organizations get the clarity they need to objectively pick the right projects every time. An adaptive PPM solution will provide you with the intelligence needed to make an informed decision based on the alignment of strategy to outcomes, rather than past behavior.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Onboard_Projects_the_Right_Way\"><\/span><strong>How to Onboard Projects the Right Way<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Successful projects start with efficient project intake. Once you\u2019ve implemented a process that helps you ensure that you\u2019re prioritizing the right projects\u2014and, of course, continuously reassessing to make sure your selections are still the best when needs change\u2014it\u2019s time to start looking into how you can onboard projects the right way.<\/p>\n<p>To help your organization meet its goals and get to the next level, you need to make sure that every project turns out high quality results and reaches its intended objective. You also need to make sure your team members are <a style=\"text-decoration: none;\" href=\"https:\/\/go.changepoint.com\/learn\/ppm\/5-ways-real-time-visibility\" target=\"_blank\" rel=\"noopener noreferrer\">completing projects in a cost-effective way<\/a>\u2014and that they\u2019re sticking to the schedule, too. Even if a team does great work, you can\u2019t afford to run over budget project after project.<\/p>\n<p>By <a href=\"https:\/\/go.changepoint.com\/learn\/ppm\/5-ways-real-time-visibility\" rel=\" noopener\">giving you deep insight<\/a> into all projects across your organization, an adaptive PPM solution can help you make sure that you are kicking off projects effectively and that they stay on course throughout their lifecycle.<\/p>\n<p>Once again, because customer needs and business needs are always changing, you can\u2019t just glance at the data and sign off on the fact that you\u2019re \u201cdoing projects the right way.\u201d You also need to continuously assess where you stand and devise ways to constantly improve the effectiveness of your teams over time.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Project_Intake_and_Prioritization_Done_Right_with_PPM_Tools\"><\/span><strong>Project Intake and Prioritization Done Right with PPM Tools<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>With the right approach to PPM, you can streamline project intake and prioritization, making sure that your teams are focusing on the best projects at the most appropriate times\u2014and tackling those projects in an efficient and cost-effective way that delights your clients. By investing in an adaptive PPM solution, you equip your PMO with better transparency across portfolios and streamlined intake processes, which leads to better decision making and improved productivity.<\/p>\n<p>It&#8217;s a win-win for both your PMO and your clients.<\/p>\n<p>If you\u2019re interested in learning more about how to accelerate your PPM process, make sure you <a style=\"text-decoration: none;\" href=\"https:\/\/go.changepoint.com\/learn\/ppm\/5-ways-real-time-visibility\" target=\"_blank\" rel=\"noopener noreferrer\">check out our new PPM summary guide<\/a>.<\/p>\n<p><!--HubSpot Call-to-Action Code --><span id=\"hs-cta-wrapper-75c39d9d-e8cd-487a-a9a8-30650c49d168\" class=\"hs-cta-wrapper\"><span id=\"hs-cta-75c39d9d-e8cd-487a-a9a8-30650c49d168\" class=\"hs-cta-node hs-cta-75c39d9d-e8cd-487a-a9a8-30650c49d168\"><!-- [if lte IE 8]>\n\n\n<div id=\"hs-cta-ie-element\"><\/div>\n\n\n<![endif]--><\/span><script charset=\"utf-8\" src=\"\/hs\/cta\/cta\/current.js\"><\/script><script type=\"text\/javascript\"> hbspt.cta._relativeUrls=true;hbspt.cta.load(4952773, '75c39d9d-e8cd-487a-a9a8-30650c49d168', {\"region\":\"na1\"}); <\/script><\/span><!-- end HubSpot Call-to-Action Code --><\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":103,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-15317","post","type-post","status-publish","format-standard","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Project Intake and Prioritization: Streamline the Process with PPM<\/title>\n<meta name=\"description\" content=\"Key benefits to adaptive PPM solutions are project intake and prioritization. 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