{"id":14639,"date":"2020-11-25T06:45:00","date_gmt":"2020-11-25T12:45:00","guid":{"rendered":"https:\/\/blog.planview.com\/?p=14639"},"modified":"2020-11-24T16:38:43","modified_gmt":"2020-11-24T22:38:43","slug":"how-to-be-a-successful-project-manager","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/how-to-be-a-successful-project-manager\/","title":{"rendered":"How to be a Successful Project Manager"},"content":{"rendered":"\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/11\/how-to-be-a-successful-project-manager-cropped-1024x576.jpg\" alt=\"how to be a successful project manager | Planview\" class=\"wp-image-14779\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/11\/how-to-be-a-successful-project-manager-cropped-1024x576.jpg 1024w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/11\/how-to-be-a-successful-project-manager-cropped-300x169.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/11\/how-to-be-a-successful-project-manager-cropped-150x84.jpg 150w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/11\/how-to-be-a-successful-project-manager-cropped-768x432.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/11\/how-to-be-a-successful-project-manager-cropped-1536x864.jpg 1536w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/11\/how-to-be-a-successful-project-manager-cropped-2048x1152.jpg 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Project management is hard work. Even seasoned veterans with years learning how to be a successful project manager have occasional setbacks. Even when you\u2019ve planned and executed things perfectly, the unexpected could happen.<\/p>\n\n\n\n<p>How you respond to those problems could be the difference between steering your project on course or watching it come to a grinding halt.<\/p>\n\n\n\n<p>What makes a project manager successful? It\u2019s not whether they experience problems. It\u2019s how they approach problems and come up with solutions.<\/p>\n\n\n\n<p>Want to learn more? Below are six tips to help you become a more successful project manager.<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.planview.com\/how-to-be-a-successful-project-manager\/#1_Know_the_process\" >1. Know the process<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.planview.com\/how-to-be-a-successful-project-manager\/#2_Communicate_effectively\" >2. Communicate effectively<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/blog.planview.com\/how-to-be-a-successful-project-manager\/#3_Manage_risks_and_issues\" >3. Manage risks and issues<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/blog.planview.com\/how-to-be-a-successful-project-manager\/#4_Remember_the_big_picture\" >4. Remember the big picture<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/blog.planview.com\/how-to-be-a-successful-project-manager\/#5_Stay_humble\" >5. Stay humble<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/blog.planview.com\/how-to-be-a-successful-project-manager\/#6_Always_be_learning\" >6. Always be learning<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/blog.planview.com\/how-to-be-a-successful-project-manager\/#Putting_it_all_together\" >Putting it all together<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"1_Know_the_process\"><\/span>1. Know the process<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>One of the most important tips on how to be a successful project manager is <a href=\"https:\/\/www.planview.com\/resources\/guide\/what-is-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">understanding the project process<\/a>. Every project is different, and the process that helped you on one project may hinder you on another. As the project manager, it\u2019s your job to decide which approach is best for completing your project on time and within budget.<\/p>\n\n\n\n<p>Every project has a workflow, and how you choose to manage processes depends on your project. The <a href=\"https:\/\/blog.planview.com\/which-is-better-the-waterfall-vs-agile-debate\/\" target=\"_blank\" rel=\"noreferrer noopener\">three most popular project management techniques<\/a> are:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Traditional waterfall approach:<\/strong> A linear approach that involves extensive planning, where teams complete tasks sequentially.<\/li><li><strong>Agile:<\/strong> Instead of long-term planning, projects are planned iteratively. The work is completed in increments, requiring shorter feedback loops where work is built on top of the previous work.<\/li><li><strong>Hybrid approach:<\/strong> This approach combines Agile teams with high-level milestone-driven work, making it great for teams transitioning to Agile. It\u2019s a great compromise when you have Agile teams and executive stakeholders who still prefer the waterfall approach.<\/li><\/ul>\n\n\n\n<p>These approaches can be used in conjunction with visual project management tools, making it easier to <a href=\"https:\/\/www.planview.com\/resources\/guide\/what-is-project-management\/visual-project-management-tools\/\" target=\"_blank\" rel=\"noreferrer noopener\">monitor processes in real time<\/a>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/info.planview.com\/6-steps-accelerate-project-planning-and-delivery-_ebook_cwm_en_reg.html\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"257\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/03\/Get-work-done-faster-3-1024x257.jpg\" alt=\"Get Work Done Faster Ebook\" class=\"wp-image-13321\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/03\/Get-work-done-faster-3-1024x257.jpg 1024w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/03\/Get-work-done-faster-3-300x75.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/03\/Get-work-done-faster-3-768x193.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/03\/Get-work-done-faster-3-750x188.jpg 750w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/03\/Get-work-done-faster-3.jpg 1364w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"2_Communicate_effectively\"><\/span>2. Communicate effectively<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Nearly every guide written on how to be a successful project manager stresses the importance of good communication. In fact, many projects <a href=\"https:\/\/www.pmi.org\/learning\/library\/seven-causes-project-failure-initiate-recovery-7195\" target=\"_blank\" rel=\"noreferrer noopener\">fail because communication breakdowns<\/a>.<\/p>\n\n\n\n<p>But what is good communication? Too much correspondence and people get overwhelmed with messages and important information gets lost. When there\u2019s a lack of communication, projects start to fall apart as teams, stakeholders, and management lose track of their goals and objectives.<\/p>\n\n\n\n<p>Communicating effectively requires you to strike that perfect balance. With teams, you need to tell them what they need to know to succeed, but don\u2019t burden them with unnecessary information. Stakeholders should be given routine updates throughout the project, so you can manage their expectations and perceptions.<\/p>\n\n\n\n<p>You can also improve communication by:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Creating a <a href=\"https:\/\/success.planview.com\/Planview_Enterprise_One\/Portfolio_and_Resource_Management\/Adoption_and_Enablement_Resources\/PMO_Document_Templates\/Project_Communication_Plan_Template\" target=\"_blank\" rel=\"noreferrer noopener\">communication plan<\/a><\/li><li>Using a project management solution for all communication and document sharing<\/li><li>Conveying updates with visual data, with KPIs and visual project management tools<\/li><\/ul>\n\n\n\n<p>Ultimately, good communication guides teams in the right direction and ensures everyone involved in your project is on the same page.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"3_Manage_risks_and_issues\"><\/span>3. Manage risks and issues<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>When you\u2019re learning how to be a successful project manager, it\u2019s important for you to <a href=\"https:\/\/blog.planview.com\/how-risk-management-is-crucial-to-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">manage risks effectively<\/a>. While most project managers understand the importance of risk management, successful ones know the right way to manage risks.<\/p>\n\n\n\n<p>Here are a few tips to help you improve your risk management process:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Don\u2019t rush:<\/strong> No project manager wants to spend extra time planning risks, but poor risk assessment could <a href=\"https:\/\/www.pmi.org\/learning\/library\/what-makes-project-manager-successful-99\" target=\"_blank\" rel=\"noreferrer noopener\">increase the time you spend on your project by 25%<\/a><\/li><li><strong>Risk management is a journey:<\/strong> Identify risks throughout your project, not just at the start of it<\/li><li><strong>Communicate effectively:<\/strong> Use weekly status meetings as an opportunity to identify and manage risks and other issues<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"4_Remember_the_big_picture\"><\/span>4. Remember the big picture<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Most projects have a lot of moving parts for <a href=\"https:\/\/www.planview.com\/resources\/guide\/what-is-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">you to keep track of<\/a>. It\u2019s easy to drop the ball if you\u2019re not mindful of the bigger picture.<\/p>\n\n\n\n<p>You must strike a balance between:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Delivering on time<\/li><li>Staying within budget<\/li><li>Sticking to your scope<\/li><\/ul>\n\n\n\n<p>Focusing exclusively on one element will throw your project off balance. For example, <strong>deadlines are important<\/strong>, but if they\u2019re your only priority, you may overlook mistakes or accept subpar work \u2013 especially when <a href=\"https:\/\/www.mckinsey.com\/business-functions\/operations\/our-insights\/the-art-of-project-leadership-delivering-the-worlds-largest-projects\" target=\"_blank\" rel=\"noreferrer noopener\">managing large projects<\/a>.<\/p>\n\n\n\n<p>To be a successful project manager, you have to be flexible. Good leaders understand the nature of their project (the goals and objectives) and know when they should stay the course and when they should adopt another approach\u00ad\u00ad\u2013\u2013<a href=\"https:\/\/www.planview.com\/resources\/guide\/agile-methodologies-a-beginners-guide\/\" target=\"_blank\" rel=\"noreferrer noopener\">like Agile<\/a>.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/info.planview.com\/2019-11-agile-or-waterfall-right-method-success-cwm-_webinar_cwm_se_reg.html\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"200\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/planview-agile-waterfall-webinar-800x200.jpg\" alt=\"\" class=\"wp-image-12000\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/planview-agile-waterfall-webinar-800x200.jpg 800w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/planview-agile-waterfall-webinar-800x200-300x75.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/planview-agile-waterfall-webinar-800x200-768x192.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/planview-agile-waterfall-webinar-800x200-750x188.jpg 750w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/a><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"5_Stay_humble\"><\/span>5. Stay humble<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>With Agile\u2019s growing popularity, command-and-control project management is <a href=\"https:\/\/www.planview.com\/resources\/guide\/what-is-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">falling out of fashion<\/a>. Project managers are moving away from micromanaging, giving teams more autonomy for planning and organizing their work.<\/p>\n\n\n\n<p>Under this approach, project managers adopt the role of a <a href=\"https:\/\/blog.planview.com\/become-the-agile-leader-your-organization-needs\/\" target=\"_blank\" rel=\"noreferrer noopener\">\u201cservant leader.\u201d<\/a> Their role isn\u2019t to call out orders, but rather empower teams so they can successfully complete projects on time and within the budget. Here are some ways you can become a servant leader:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Set the goals and let teams decide how to manage work<\/li><li>Don\u2019t be a know-it-all\u2013\u2013ask questions and elicit feedback from your teams<\/li><li>Believe in your team\u2019s plans, motivate them, and coach them to the finish line<\/li><\/ul>\n\n\n\n<p>When it comes to the importance of leadership skills, project management is no different than other managerial positions. Good interpersonal skills will go a long way when you coordinate and communicate with team members.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"6_Always_be_learning\"><\/span>6. Always be learning<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>As a discipline, project management is constantly changing. Accomplished project managers never get set in their ways\u2013\u2013they continue learning. As technology and the professional landscape continue to change, expect to see different tools and new project management approaches that enable you to continue learning how to be a successful project manager. &nbsp;<\/p>\n\n\n\n<p>We talk about continuous improvement a lot in project management, but it doesn\u2019t just apply to the work delivered. You need to be continuously improving your leadership and project management skills, and <a href=\"https:\/\/blog.planview.com\/project-management-team-building\/\" target=\"_blank\" rel=\"noreferrer noopener\">empowering team members<\/a> to improve themselves, as well. That way, you and your teams will have the knowledge and experience needed to see your projects succeed.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Putting_it_all_together\"><\/span>Putting it all together<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Becoming an effective project manager isn\u2019t something that happens overnight. It\u2019s a process that requires some trial and error and a lot of learning. Want to learn more about how to be a successful project manager? <a href=\"https:\/\/info.planview.com\/6-steps-accelerate-project-planning-and-delivery-_ebook_cwm_en_reg.html\" target=\"_blank\" rel=\"noreferrer noopener\">Download our eBook titled \u201cGet Work Done Faster: 6 Steps to Accelerate Project Planning and Delivery\u201d<\/a> to discover how you can accelerate your project planning and delivery.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Project management is hard work. Even seasoned veterans with years learning how to be a successful project manager have occasional setbacks. Even when you\u2019ve planned and executed things perfectly, the unexpected could happen. How you respond to those problems could be the difference between steering your project on course or watching it come to a&#8230;<\/p>\n","protected":false},"author":134,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[38],"tags":[],"class_list":["post-14639","post","type-post","status-publish","format-standard","hentry","category-work-collaboration"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to be a Successful Project Manager - Planview Blog<\/title>\n<meta name=\"description\" content=\"Whether you&#039;re starting your first job or switching careers, here are six tips to help you learn how to be a successful project manager.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/how-to-be-a-successful-project-manager\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to be a Successful Project Manager\" \/>\n<meta property=\"og:description\" content=\"Whether you&#039;re starting your first job or switching careers, here are six tips to help you learn how to be a successful project manager.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blog.planview.com\/how-to-be-a-successful-project-manager\/\" \/>\n<meta property=\"og:site_name\" content=\"Planview Blog\" \/>\n<meta property=\"article:publisher\" content=\"http:\/\/www.facebook.com\/pages\/Planview-Inc\/89422974772\" \/>\n<meta property=\"article:published_time\" content=\"2020-11-25T12:45:00+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/11\/how-to-be-a-successful-project-manager-cropped-1024x576.jpg\" \/>\n<meta name=\"author\" content=\"Liz Llewellyn-Maxwell\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@Planview\" \/>\n<meta name=\"twitter:site\" content=\"@Planview\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Liz Llewellyn-Maxwell\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/blog.planview.com\\\/how-to-be-a-successful-project-manager\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/blog.planview.com\\\/how-to-be-a-successful-project-manager\\\/\"},\"author\":{\"name\":\"Liz Llewellyn-Maxwell\",\"@id\":\"https:\\\/\\\/blog.planview.com\\\/#\\\/schema\\\/person\\\/879ec4e027086bedd00f36181de028ac\"},\"headline\":\"How to be a Successful Project Manager\",\"datePublished\":\"2020-11-25T12:45:00+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/blog.planview.com\\\/how-to-be-a-successful-project-manager\\\/\"},\"wordCount\":1047,\"publisher\":{\"@id\":\"https:\\\/\\\/blog.planview.com\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/blog.planview.com\\\/how-to-be-a-successful-project-manager\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/blog.planview.com\\\/wp-content\\\/uploads\\\/2020\\\/11\\\/how-to-be-a-successful-project-manager-cropped-1024x576.jpg\",\"articleSection\":[\"Work Management for Teams\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/blog.planview.com\\\/how-to-be-a-successful-project-manager\\\/\",\"url\":\"https:\\\/\\\/blog.planview.com\\\/how-to-be-a-successful-project-manager\\\/\",\"name\":\"How to be a Successful Project Manager - 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