{"id":11889,"date":"2019-03-27T13:41:54","date_gmt":"2019-03-27T18:41:54","guid":{"rendered":"https:\/\/blog.planview.com\/?p=11889"},"modified":"2021-05-21T08:47:56","modified_gmt":"2021-05-21T13:47:56","slug":"8-stand-up-meeting-ideas-to-try-with-your-team","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/8-stand-up-meeting-ideas-to-try-with-your-team\/","title":{"rendered":"8 Stand-up Meeting Ideas to Try with Your Team"},"content":{"rendered":"\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"1205\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/01\/iStock-641654514.jpg\" alt=\"\" class=\"wp-image-11890\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/01\/iStock-641654514.jpg 1600w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/01\/iStock-641654514-300x226.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/01\/iStock-641654514-768x578.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/01\/iStock-641654514-1024x771.jpg 1024w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/01\/iStock-641654514-100x75.jpg 100w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/01\/iStock-641654514-750x565.jpg 750w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/figure>\n\n\n\n<p>Standing meetings get a bad rap\u2014although launched with the intention of keeping a certain topic, goal, or initiative top of mind, they often devolve into disruptive wastes of time that keep teams from doing&nbsp;<em>real&nbsp;<\/em>work. We all have recurring meetings on our calendars that elicit behind-the-screen eyerolls. However, when facilitated properly and organized around a shared goal, standing meetings&nbsp;<em>can&nbsp;<\/em>be an effective, collaborative way of keeping teams focused and in sync. This blog focuses on several stand-up meeting ideas you can try with your team to achieve this efficient synergy. But first, what exactly is a &#8220;stand-up&#8221; meeting?<\/p>\n\n\n\n<p>A stand-up meeting\u2014one type of standing meeting\u2014is a short, daily meeting used to keep teams aligned throughout their work weeks. Also called&nbsp;<em>daily stand-ups<\/em>, daily huddles, or in some Agile circles,&nbsp;<em>a daily scrum<\/em>, the purpose of a stand-up meeting is to clarify goals and priorities, discuss potential roadblocks, and actually talk as a team about the work being done.<\/p>\n\n\n\n<p>For teams using Kanban boards to manage their work, daily stand-ups are a great way to reinforce the most helpful practices of Kanban, such as&nbsp;<a title=\"\" href=\"https:\/\/www.planview.com\/resources\/articles\/wip-limits\/\" target=\"_blank\" rel=\"noreferrer noopener\" data-ol-has-click-handler=\"\">limiting WIP<\/a>&nbsp;and&nbsp;<u><a href=\"https:\/\/www.planview.com\/resources\/articles\/benefits-pull-system\/\" target=\"_blank\" rel=\"noreferrer noopener\" data-ol-has-click-handler=\"\">encouraging a pull system<\/a><\/u>&nbsp;across a team. Daily stand-ups can energize a team to keep work moving forward, and how they can help teams predict and prevent potential roadblocks before they snowball into larger issues.<\/p>\n\n\n\n<p>On the other hand, poorly run, disorganized, or otherwise ineffective stand-ups can have a negative effect on team morale. Although there are definitely many ways to run a stand-up, there are a few best practices every team should follow. Here are a few of the best standup meeting ideas to try with your team.<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.planview.com\/8-stand-up-meeting-ideas-to-try-with-your-team\/#1_Stand_up_Literally\" >1. Stand up. Literally<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.planview.com\/8-stand-up-meeting-ideas-to-try-with-your-team\/#2_Pick_a_Realistic_Time_and_Stick_to_It\" >2. Pick a (Realistic) Time and Stick to It<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/blog.planview.com\/8-stand-up-meeting-ideas-to-try-with-your-team\/#3_Have_a_set_agenda\" >3. Have a set agenda<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/blog.planview.com\/8-stand-up-meeting-ideas-to-try-with-your-team\/#4_Focus_on_Flow_not_Status\" >4. Focus on Flow, not Status<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/blog.planview.com\/8-stand-up-meeting-ideas-to-try-with-your-team\/#5_Keep_it_Short_or_Take_it_Offline\" >5. Keep it Short, or Take it Offline<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/blog.planview.com\/8-stand-up-meeting-ideas-to-try-with-your-team\/#6_Speak_for_Yourself\" >6. Speak for Yourself<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/blog.planview.com\/8-stand-up-meeting-ideas-to-try-with-your-team\/#7_Rotate_Facilitators\" >7. Rotate Facilitators<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/blog.planview.com\/8-stand-up-meeting-ideas-to-try-with-your-team\/#8_Keep_an_Improvement_Backlog\" >8. Keep an Improvement Backlog<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/blog.planview.com\/8-stand-up-meeting-ideas-to-try-with-your-team\/#Try_It_Out\" >Try It Out!<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"1_Stand_up_Literally\"><\/span>1. Stand up. Literally<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Daily stand-ups should feel more like a huddle during a timeout of a soccer game rather than a board meeting. It\u2019s a time to touch base, analyze the current situation, and make a quick game plan to keep things moving along. There\u2019s a palpable difference in energy when people have to drag themselves into a meeting room, plop their stuff down, pull out their computers, refresh their coffee, etc. than when huddling around a screen for a quick powwow. By the time everyone is in and settled, you\u2019ve likely already wasted 5-10 minutes of what should really be no longer than a 15 to 20-minute meeting.<\/p>\n\n\n\n<p>Simply encouraging your standups to be held&nbsp;<em>while standing&nbsp;<\/em>shaves time off of the total meeting while encouraging everyone to stay focused. Your team is much less likely to be glued to their computer screens if they know they\u2019ll only be there for a quick conversation. This advice is mostly for co-located teams\u2014the most effective way set up is to have a large screen in a central area where everyone can gather.<\/p>\n\n\n\n<p>Distributed teams won\u2019t have a physical location but can still enforce the practice of standing during stand-ups and get participants to turn on their video. It may seem silly, but it\u2019s a small way to give your team a sense of unity that\u2019s often missing on distributed teams.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"2_Pick_a_Realistic_Time_and_Stick_to_It\"><\/span>2. Pick a (Realistic) Time and Stick to It<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>When you conduct your stand-up meetings depends largely on the makeup\/distribution of your team. If your team is distributed across the globe, your stand-up will obviously look different than if your team is co-located. That said, the most successful stand-up meetings are the ones that are consistent in terms of time and place. So, whenever you decide to schedule your first few standups, make sure that it is at a time when everyone can consistently meet.<\/p>\n\n\n\n<p>For co-located teams, you\u2019ll often hear advice to make stand-ups first thing in the morning\u2014but do so with caution for a few reasons. First, depending on your office culture, some people might have different definitions of \u201dfirst thing in the morning\u201d than others. Setting an 8am standup meeting alienates those who have determined a later start to work best for them. It also leaves little flexibility for those who inherently have more variability in their schedule.<\/p>\n\n\n\n<p>Ultimately, you want your team to&nbsp;<em>want&nbsp;<\/em>to engage in stand-up meetings. Work to find a time that is best for everybody.<\/p>\n\n\n\n<p>Globally distributed teams will have to use a little more creativity to find stand-up times that will work well for everyone. This might require a bit more flexibility, but it\u2019s worth it to get everyone into one room at one time. These distributed teams might consider doing standups 2-3 times per week instead of daily to make the meetings less inconvenient.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"3_Have_a_set_agenda\"><\/span>3. Have a set agenda<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>One of the major downfalls of standing meetings is that they tend to sneak up on us\u2014we plan to go into each of them with a set agenda, and yet somehow, find ourselves walking into these so-important-we-must-have-them-weekly meetings without a clear idea of what we\u2019re there to discuss.<\/p>\n\n\n\n<p>Effective stand-up meetings have an agenda predetermined by a set of questions, decided by the team to be worth discussing on a daily basis. These questions should be focused enough to help the team quickly identify problems and impediments to flow.<\/p>\n\n\n\n<p>Here is a sample set of questions you can use as a starting point for your team\u2019s standup. Adapt these questions as needed to meet your team\u2019s needs:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>What work (how many cards) do we currently in progress?<\/li><li>What will we finish today? Does anyone need extra help getting something done?<\/li><li>Is anything currently blocked? If yes, what can be done to unblock that work?<\/li><li>Is there any hidden work being done that we need to visualize?<\/li><li>Do we plan on starting any new work today?\n<ul>\n<li>If yes\u2014is there anything we can help to finish first before we pull new work?<\/li>\n<li>If no\u2014what is most important for us to pull next?<\/li>\n<\/ul>\n<\/li><\/ul>\n\n\n\n<p>These questions will help to keep momentum moving on the team and will ensure that each stand-up meeting engages the team in a productive way.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"4_Focus_on_Flow_not_Status\"><\/span>4. Focus on Flow, not Status<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>You might\u2019ve noticed that none of the questions above were: \u201cWhere are we on this?\u201d Daily stand-ups are not status meetings\u2014they\u2019re not a time to simply say, \u201cHere\u2019s where I am on this,\u201d because that is not information that is useful\/relevant to most of your team. The purpose of stand-ups is to discuss how to keep work moving.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"5_Keep_it_Short_or_Take_it_Offline\"><\/span>5. Keep it Short, or Take it Offline<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Going back to our huddle comparison\u2014daily standups are meant to be quick, energized conversations, not lengthy deep dives into specific problems.<\/p>\n\n\n\n<p>I recommend having a firm time limit for stand-ups\u2014whether that\u2019s 10, 15, or 20 minutes\u2014for two reasons. The first is that timeboxing the meeting like this helps to keep conversations focused, which keeps the team engaged. The second is that it helps to keep the \u201dfeel\u201d of the stand-up different from other meetings. If your stand-up is constantly bleeding into other meetings, it\u2019s probably not being facilitated in a way that keeps it feeling productive and important to the team. Again, you want your team to enjoy stand-ups. If they don\u2019t enjoy them, they don\u2019t participate, and if they aren\u2019t participating, you might as well cancel the meetings altogether.<\/p>\n\n\n\n<p>Keep everyone engaged by keeping meetings short and focused. What makes stand-ups go long? Diving deeply into conversations that only involve one or two team members. Avoid these deep dives during stand-ups\u2014it\u2019s simply not the time or place to hash out issues. It\u2019s the place to&nbsp;<em>identify&nbsp;<\/em>them, discuss who needs to be involved further, and then move onto the next issue.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"6_Speak_for_Yourself\"><\/span>6. Speak for Yourself<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Another way to get the whole team engaged is to use the grade school method of&nbsp;<em>going around the room<\/em>. Rather than having one person read through every card on the board, elect a facilitator to ask the questions above, and then have each person speak for their own cards on the board.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"7_Rotate_Facilitators\"><\/span>7. Rotate Facilitators<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>As far as who should facilitate the meetings, sharing this responsibility is another way to reinforce the idea that the&nbsp;<em>team&nbsp;<\/em>owns their board and all the work on it. Take turns facilitating, rotating every week or every day, just make sure you have a quick way of determining who\u2019s turn it is. Rotating facilitators will help to make discussing the work\u2014and keeping standups productive\u2014a shared responsibility, instead of putting that all on one person.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"8_Keep_an_Improvement_Backlog\"><\/span>8. Keep an Improvement Backlog<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>During stand-ups, it\u2019s normal for teams to discover opportunities for improving processes or practices beyond the scope of any particular card. In fact, that\u2019s one of the best parts of effective standups\u2014getting your team to engage on that level. Keep a lane on your board where you log your ideas. When you begin any planning process, work these improvement projects in alongside regular project work.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Try_It_Out\"><\/span>Try It Out!<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Looking to start conducting stand-up meetings (or improve existing meetings) with your team? Try the tips in this post and check out these other resources to make sure your meetings are effective.<\/p>\n\n\n\n<p><a title=\"\" href=\"\/how-to-run-effective-standups-and-retrospectives\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-ol-has-click-handler=\"\">How to Run Effective Standups and Retrospectives<\/a><\/p>\n\n\n\n<p><a title=\"\" href=\"\/daily-kanban-standup-is-your-team-ready-for-the-next-evolution\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-ol-has-click-handler=\"\">Daily Kanban Standup: Is Your Team Ready for the Next Evolution?<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Standing meetings get a bad rap\u2014although launched with the intention of keeping a certain topic, goal, or initiative top of mind, they often devolve into disruptive wastes of time that keep teams from doing&nbsp;real&nbsp;work. We all have recurring meetings on our calendars that elicit behind-the-screen eyerolls. However, when facilitated properly and organized around a shared&#8230;<\/p>\n","protected":false},"author":143,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[521],"tags":[511],"class_list":["post-11889","post","type-post","status-publish","format-standard","hentry","category-lean-agile","tag-leankit"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>8 Stand-up Meeting Ideas to Try with Your Team - Blog | Planview<\/title>\n<meta name=\"description\" content=\"A stand-up meeting\u2014one type of standing meeting\u2014is a short, daily meeting used to keep teams aligned throughout their work weeks.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/8-stand-up-meeting-ideas-to-try-with-your-team\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"8 Stand-up Meeting Ideas to Try with Your Team\" \/>\n<meta property=\"og:description\" content=\"A stand-up meeting\u2014one type of standing meeting\u2014is a short, daily meeting used to keep teams aligned throughout their work weeks.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blog.planview.com\/8-stand-up-meeting-ideas-to-try-with-your-team\/\" \/>\n<meta property=\"og:site_name\" content=\"Planview Blog\" \/>\n<meta property=\"article:publisher\" content=\"http:\/\/www.facebook.com\/pages\/Planview-Inc\/89422974772\" \/>\n<meta property=\"article:published_time\" content=\"2019-03-27T18:41:54+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2021-05-21T13:47:56+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/01\/iStock-641654514.jpg\" \/>\n<meta name=\"author\" content=\"Maja Majewski\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@Planview\" \/>\n<meta name=\"twitter:site\" content=\"@Planview\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Maja Majewski\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"8 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/blog.planview.com\/8-stand-up-meeting-ideas-to-try-with-your-team\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/blog.planview.com\/8-stand-up-meeting-ideas-to-try-with-your-team\/\"},\"author\":{\"name\":\"Maja Majewski\",\"@id\":\"https:\/\/blog.planview.com\/#\/schema\/person\/aa59125db5f1ca92768f09b5819a2124\"},\"headline\":\"8 Stand-up Meeting Ideas to Try with Your Team\",\"datePublished\":\"2019-03-27T18:41:54+00:00\",\"dateModified\":\"2021-05-21T13:47:56+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/blog.planview.com\/8-stand-up-meeting-ideas-to-try-with-your-team\/\"},\"wordCount\":1561,\"publisher\":{\"@id\":\"https:\/\/blog.planview.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/blog.planview.com\/8-stand-up-meeting-ideas-to-try-with-your-team\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/01\/iStock-641654514.jpg\",\"keywords\":[\"LeanKit\"],\"articleSection\":[\"Enterprise Agile Planning\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/blog.planview.com\/8-stand-up-meeting-ideas-to-try-with-your-team\/\",\"url\":\"https:\/\/blog.planview.com\/8-stand-up-meeting-ideas-to-try-with-your-team\/\",\"name\":\"8 Stand-up Meeting Ideas to Try with Your Team - 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