{"id":11206,"date":"2020-02-12T09:55:09","date_gmt":"2020-02-12T15:55:09","guid":{"rendered":"https:\/\/blog.planview.com\/?p=11206"},"modified":"2022-04-01T10:56:29","modified_gmt":"2022-04-01T15:56:29","slug":"resource-planning-the-savvy-pmo-way","status":"publish","type":"post","link":"https:\/\/blog.planview.com\/resource-planning-the-savvy-pmo-way\/","title":{"rendered":"Resource Planning the Savvy PMO Way"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-12006 aligncenter\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Resource-Planning-the-Savvy-PMO-Way.jpg\" alt=\"Resource Planning the Savvy PMO Way\" width=\"800\" height=\"450\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Resource-Planning-the-Savvy-PMO-Way.jpg 800w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Resource-Planning-the-Savvy-PMO-Way-300x169.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Resource-Planning-the-Savvy-PMO-Way-768x432.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Resource-Planning-the-Savvy-PMO-Way-750x422.jpg 750w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>This blog series is part of our quest to help you enhance your resource planning, no matter where you are on the resource management and planning capacity curve. In <a href=\"https:\/\/blog.planview.com\/how-do-you-conduct-resource-planning-as-a-savvy-pmo\/\">part one<\/a> of this blog series, we covered the first two guidelines, which are all about your people:<\/p>\n<ol>\n<li>Focus on your key resources first<\/li>\n<li>Assign and allocate resource roles and team assignments<\/li>\n<\/ol>\n<p>In this blog, we summarize the last three resource planning steps. These focus on how the Savvy PMO uses data to not only manage day-to-day operations but also prepare for the future. The right analytics and reporting help you continually align employees to strategic work and build the highest value project and product portfolio based on your resource and budget constraints.<\/p>\n<p><a href=\"https:\/\/info.planview.com\/savvy-pmo-guide-to-resource-planning-_ebook_prm_en_reg.html?_ga=2.227434781.1404835455.1579032018-577156588.1579032018\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-12004 size-full\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/planview-prm-blog-banners_resource_planning-800x200.jpg\" alt=\"\" width=\"1668\" height=\"417\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/planview-prm-blog-banners_resource_planning-800x200.jpg 1668w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/planview-prm-blog-banners_resource_planning-800x200-300x75.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/planview-prm-blog-banners_resource_planning-800x200-768x192.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/planview-prm-blog-banners_resource_planning-800x200-1024x256.jpg 1024w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/planview-prm-blog-banners_resource_planning-800x200-750x188.jpg 750w\" sizes=\"auto, (max-width: 1668px) 100vw, 1668px\" \/><\/a><\/p>\n<p>Here are guidelines 3-5:<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/blog.planview.com\/resource-planning-the-savvy-pmo-way\/#3_Run_Basic_Analytics_and_Account_for_Financials\" >3. Run Basic Analytics and Account for Financials<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/blog.planview.com\/resource-planning-the-savvy-pmo-way\/#4_Analyze_Capacity_and_Demand\" >4. Analyze Capacity and Demand<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/blog.planview.com\/resource-planning-the-savvy-pmo-way\/#5_Rebalance_Predict_and_Strategize_for_the_Future\" >5. Rebalance, Predict, and Strategize for the Future<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"3_Run_Basic_Analytics_and_Account_for_Financials\"><\/span>3. Run Basic Analytics and Account for Financials<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Once you\u2019ve entered your resources and roles in your PPM system and assigned work to them, it\u2019s time to determine how that work is tracking towards your organization\u2019s goals and needs. This is where the Savvy PMO starts to create dashboards and reports to ensure continuous alignment of resources to strategic projects.<\/p>\n<p>Resource management also lets you track financials. You can \u201ccost\u201d both the planned and actual time of people based on the appropriate rates for that work, resource, or resource role. Next, you can capture whether or not tasks are capitalized, enabling you to categorize CAPEX vs. OPEX as these costs are treated differently for accounting and tax purposes. In addition, you can begin to compare past forecasts to actuals and adjust future work as necessary.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"4_Analyze_Capacity_and_Demand\"><\/span>4. Analyze Capacity and Demand<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To efficiently assign work or plan for future projects, use capacity and demand planning. This gives you real-time visibility into resource workload. You can determine which projects and tasks need staffing attention, accurately forecast true resource demand as well as future needs, facilitate headcount and hiring decisions, and gain insight into existing or future resource gaps.<\/p>\n<p>Role-based planning enables you to understand what resources you need and when, even if you don\u2019t know which specific resource will be assigned to the upcoming work. The Savvy PMO uses <a href=\"https:\/\/www.planview.com\/products-solutions\/solutions\/project-portfolio-management\/\">project portfolio management<\/a> (PPM) tools that bring together capacity and demand in a single, flexible location to resolve both over- and under-utilized teams.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"5_Rebalance_Predict_and_Strategize_for_the_Future\"><\/span>5. Rebalance, Predict, and Strategize for the Future<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Savvy PMOs also employ a crystal ball of sorts to peer into the future: What-If scenario planning. This type of planning enables you to create multiple scenarios and compare them to make informed decisions and achieve the greatest value. For example, leverage What-If scenario planning to:<\/p>\n<ul>\n<li>Capture the impact of unplanned work on the portfolio<\/li>\n<li>Toggle resource and portfolio scenarios without impacting production data<\/li>\n<li>Determine your optimal portfolio with the resources you have available<\/li>\n<li>Generate scenarios based on variables that are critical to your organization<\/li>\n<li>Re-plan your portfolio when resource needs or availability changes<\/li>\n<li>Build the highest value project and product portfolio based on your resource and budget constraints<\/li>\n<\/ul>\n<p>Depending upon the breadth of your PPM solution, you can instantly access the information for forward-looking resource scenario planning and resource optimization by portfolio, project, role, or individual.<\/p>\n<p>What-If scenario planning also prevents time-consuming manual analysis. Adjust the scenario by shifting project dates and excluding projects and\/or roles. By exploring this from several different angles \u2013 based on your goals and key restraints \u2013 you may find more capacity to take on that strategic project.<\/p>\n<p>There you have it: The Savvy PMO\u2019s five guidelines for resource planning success. Use them in good health, and watch the health and value of your portfolio grow:<\/p>\n<p><a href=\"https:\/\/info.planview.com\/project-portfolio-management-_demo-on-demand_gen_en_reg.html\" target=\"_blank\" rel=\"noopener noreferrer\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-12005 size-full\" src=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/planview-ondemand-demo-E1-resource-managers-Q12020_blog-800x200.jpg\" alt=\"\" width=\"1668\" height=\"418\" srcset=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/planview-ondemand-demo-E1-resource-managers-Q12020_blog-800x200.jpg 1668w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/planview-ondemand-demo-E1-resource-managers-Q12020_blog-800x200-300x75.jpg 300w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/planview-ondemand-demo-E1-resource-managers-Q12020_blog-800x200-768x192.jpg 768w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/planview-ondemand-demo-E1-resource-managers-Q12020_blog-800x200-1024x257.jpg 1024w, https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/planview-ondemand-demo-E1-resource-managers-Q12020_blog-800x200-750x188.jpg 750w\" sizes=\"auto, (max-width: 1668px) 100vw, 1668px\" \/><\/a><\/p>\n<ol>\n<li>Focus on Your Key Resources First<\/li>\n<li>Assign and Allocate Resource Roles and Team Assignments<\/li>\n<li>Run Basic Analytics and Account for Financials<\/li>\n<li>Analyze Capacity and Demand<\/li>\n<li>Rebalance, Predict, and Strategize for the Future<\/li>\n<\/ol>\n<p>For more details on all five steps and a helpful checklist, download the full eBook: \u201c<a title=\"\" href=\"https:\/\/info.planview.com\/savvy-pmo-guide-to-resource-planning-_ebook_prm_en_reg.html?_ga=2.227434781.1404835455.1579032018-577156588.1579032018\" target=\"_blank\" rel=\"noopener noreferrer\">The Savvy PMO\u2019s Guide to Resource Planning<\/a>.\u201d<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This blog series is part of our quest to help you enhance your resource planning, no matter where you are on the resource management and planning capacity curve. In part one of this blog series, we covered the first two guidelines, which are all about your people: Focus on your key resources first Assign and&#8230;<\/p>\n","protected":false},"author":63,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","footnotes":""},"categories":[35],"tags":[],"class_list":["post-11206","post","type-post","status-publish","format-standard","hentry","category-pmo-project-management-organizations"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Resource Planning the Savvy PMO Way - Blog | Planview<\/title>\n<meta name=\"description\" content=\"This blog series is part of our quest to help you enhance your resource planning, no matter where you are on the resource management and planning capacity curve.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.planview.com\/resource-planning-the-savvy-pmo-way\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Resource Planning the Savvy PMO Way\" \/>\n<meta property=\"og:description\" content=\"This blog series is part of our quest to help you enhance your resource planning, no matter where you are on the resource management and planning capacity curve.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blog.planview.com\/resource-planning-the-savvy-pmo-way\/\" \/>\n<meta property=\"og:site_name\" content=\"Planview Blog\" \/>\n<meta property=\"article:publisher\" content=\"http:\/\/www.facebook.com\/pages\/Planview-Inc\/89422974772\" \/>\n<meta property=\"article:published_time\" content=\"2020-02-12T15:55:09+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-04-01T15:56:29+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Resource-Planning-the-Savvy-PMO-Way.jpg\" \/>\n<meta name=\"author\" content=\"Scott Townsend\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@Planview\" \/>\n<meta name=\"twitter:site\" content=\"@Planview\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Scott Townsend\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/blog.planview.com\/resource-planning-the-savvy-pmo-way\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/blog.planview.com\/resource-planning-the-savvy-pmo-way\/\"},\"author\":{\"name\":\"Scott Townsend\",\"@id\":\"https:\/\/blog.planview.com\/#\/schema\/person\/2259b096153d793794e5021d818f215b\"},\"headline\":\"Resource Planning the Savvy PMO Way\",\"datePublished\":\"2020-02-12T15:55:09+00:00\",\"dateModified\":\"2022-04-01T15:56:29+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/blog.planview.com\/resource-planning-the-savvy-pmo-way\/\"},\"wordCount\":658,\"publisher\":{\"@id\":\"https:\/\/blog.planview.com\/#organization\"},\"image\":{\"@id\":\"https:\/\/blog.planview.com\/resource-planning-the-savvy-pmo-way\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/blog.planview.com\/wp-content\/uploads\/2020\/02\/Resource-Planning-the-Savvy-PMO-Way.jpg\",\"articleSection\":[\"Project Portfolio Management\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/blog.planview.com\/resource-planning-the-savvy-pmo-way\/\",\"url\":\"https:\/\/blog.planview.com\/resource-planning-the-savvy-pmo-way\/\",\"name\":\"Resource Planning the Savvy PMO Way - 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